UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– Accepting a calendar share request
1. Document Information
Document Name
Outlook2007-accept-calendar-share-request.docx
Service
live@UCL (Calendar)
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
Summary of change
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
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Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 2
4
How you accept an invitation to share a colleague’s calendar ............................. 2
3 Introduction
Another user wants to share their Calendar with you and has given you the
necessary permissions (viewing rights) so that you can view the details of their
Calendar. This document shows you how you can share their calendar.
The “colleague” in this example is a “test account”.
4 How you accept an invitation to share a colleague’s
calendar
1. Your colleague has sent you a share request to their Calendar.
2. You should now have an email message in your Inbox which invites you to share
your colleague’s Calendar. The Info Bar in the message will say something like
“<Name> has invited you to view his or her Calendar”
3. Double click on the sharing invitation message to open it. You will be presented
with a Window that looks like this:
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4. Click on the Open this Calendar button
5. Outlook 2007 will automatically direct you to the Calendar section where you will
see your Calendar and your colleague’s calendar side by side.
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6. On the left of the screen, within the Navigation Pane, you will see an area which
reads People’s Calendars with an entry for your colleague’s Calendar
underneath.
As you accept more invitations to open other colleague’s calendars the list under
People’s Calendar will increase.
By clicking on the check box by each name you can switch on and off viewing of
each individual’s calendar as you choose.
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