Trudy Rice
Kansas State University Research and Extension
State Program Leader Community Vitality
trice@ksu.edu
785 766 3996
•
•
•
•
Red/Blue or Purple? Decision Making Tools
Painting a Rosy Picture
The Art of a Great Meeting
The Power of Different Colors
Designed and sponsored by the Community
Development Program Focus Team!
The Art of Facilitation
• Understand the role of presenter/trainer,
learning facilitator, and facilitative leader
• Increase personal skills in recording
discussions
• Learn a variety of tools to generate ideas,
evaluate ideas, and reach consensus in group
discussions
Extension Shuffle
• What does facilitation mean to you?
• What do you fear most about facilitation?
• When and where have you been called upon to facilitate a
discussion?
Characteristics of Facilitative Leadership
Characteristics
Presenter/Trainer
Learning
Facilitator
Facilitative Leader
Leader Role
Provide Information Guide the learning
Direct the learning
Guide the process
Share Leadership
Tools
PowerPoint, lecture
One-way
Discussion
Active learning
Dialog, active
listening, Flip Charts
Goals/Outcomes
Determined by the
educator
LF determines with Groups determines
participant input
goals and plan
Preparation
Create Lesson Plans Planned specific
Specific outcomes
learning activities
Agenda, outcomes
of groups process
Participant’s Role
Take in Information
Pass tests
Sharing and
discussing
Engage fully with the
process, responsible
Orientation
Content
Specific activities
Process towards a
goal
Atmosphere
Structured
Flexible
Open-dependent on
groups discussion
There is a Difference!
Why: Why is the meeting being held-purpose
• Share information
• Discuss options
• Make a decision
What: The content of the meeting-topics, ideas.
• Different alternatives
• Information
• Participants ideas
How: The design of the meeting-gathering and
processing to reach the Why
Consider Before Getting Started
• Who should facilitate the meeting?
– Chair
– Internal/External
• Where should I hold this meeting?
– Classroom, circle, semi-circle, tables, etc.
• What should be the role of the facilitator?
– Plan
– Process
– Follow-up
Flip Chart Recording
• Use the flip chart paper and markers at your
space
• Record the important points from the
conversation
• Be creative and willing to share
Flip Chart Recording
•
•
•
•
•
•
•
•
Allow time for individual thought
Use the participant’s words
Keep an ear open for similar comments
Ask permission to paraphrase
Use a partner
Collect all ideas before processing
Rule of “3”
Can also use a computer
Flip Chart Recording
• Use tape tabs or sticky notes to locate sheets
within a pad
• Use a yellow marker for your noted
• Hold several markers between fingers
• Alternate marker colors on flip charts
• Choose dark markers
• Fold the flip chart sheet to create guidelines
• Use bullets
• Use spell check
• Take pictures of the recorded flip chart notes
T-Chart
Compare and Contrast Information
How things are now
Pros
Advantages
Strengths
•
•
•
•
•
•
•
…………….
………………………
……………………………
…………………………………..
…..
…………………………….
……………………………
How we would like them to be
Cons
Disadvantages
Weaknesses
•
•
•
•
•
•
•
…………….
………………………
……………………………
…………………………………..
…..
…………………………….
……………………………
•
•
•
•
•
•
•
•
•
•
•
Idea Writing
Rotating Flip Charts
Brain Drain
Fist to Five
Bridge Building
Mind Mapping
Nominal Group Process
Data Dump Fishbone
Fish Bowl
Worst-Best
Verbal Skills
• Take 10 minutes to learn about it and how to
share with the group?
– What it is and how it works
– An example of when you might use it
– Any other comments
Please hold your presentation to 3 minutes!!
Gather Ideas Categorize/Prior Make
itize
Decisions
• Data
Dump
• Brain Drain
• Rotating
Flip Charts
• Idea
Writing
• Worst-Best
• Fishbone
• Mind
Mapping
• Bridge
Building
• Nominal
Group
Process
• Fist to Five
Enhance
Communicatio
n
• Fish Bowl
Groan Zone
Groan Zone
• Aliveness
• Hope
• Curiosity
• Thoughtfulness
• Relief
Divergent
•
•
•
•
•
•
•
Confusion
Aggravation
Frustration
Disgust
Boredom
Anxiety
Frustration
• Imagination
• Focus
• Eagerness
• Clarity
• Confidence
Convergent
• What training do you need to increase your
confidence level in facilitating critical
community conversations?
Write on card and draw one out for the book/kit
on the table.
Trudy Rice
Kansas State University Research and Extension
State Program Leader Community Vitality
trice@ksu.edu
785 766 3996