Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
Douglas Forest Protective Association
Phone:
FAX:
541 672-6507
541 440-3424
Email:
Address (Street or P. O. Box, City, State, Zip):
1758 NE Airport Road, Roseburg, OR. 97470
Project Coordinator
Project Coordinator (Name and Title):
Dennis Sifford, Staff Forester
Organization/Jurisdiction:
Douglas Forest Protective Association
Phone:
FAX:
Email:
541 672-6507
541 440-3424
dsifford@odf.state.or.us
Project Information
Project Title:
Hazardous Fuels Reduction for the Cities of Roseburg and Sutherlin in Douglas County
Project Start:
Project End:
June 1, 2002
June 30, 2004
Federal Funding Request:
Total Project Funding:
$1,396,000
$1,605,315
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Description:
To continue the Fuels Reduction work started under the 2001 Wildland Urban Interface Grant
Program. With this grant Douglas Forest Protective Association (DFPA) will continue reducing
hazardous vegetation around structures and communities of Roseburg and Sutherlin in Central
Douglas County with the cooperation and coordination of local fire departments, Douglas County
Government, and Bureau of Land Management. The areas to be treated have become overgrown
with brush and trees. The overload of available fuels for wildfires has created a potential for
catastrophic fires to threaten these two most populated communities within Douglas County. These
communities are within two municipal and two rural fire districts.
Project Location:
County:
Congressional District:
Douglas District
Douglas
Fourth
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1) X Wildland Urban Interface Fuels Project
(2) X Wildland Urban Interface Education and Prevention Project
(3)
(4)
Community Planning for Fire Protection Project
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Within the district boundaries of the Douglas Forest Protective Association
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 partners





project income
project time frames
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
Response:
Currently individual homeowners and community leaders have requested fuel reduction projects within these
communities for the purposes of creating defensible space around structures, and/or creating fuel breaks
adjacent to subdivisions and communities by reducing hazardous amounts of fuel buildup. There are
approximately 49,000 residences within greater Douglas County that are located within municipalities and
unincorporated areas. These communities are represented by 24 rural fire departments and 2 municipal fire
departments. Hazardous amounts of fuel buildup exist on Bureau of Land Management (BLM), United States
Forest Service (USFS), and adjacent private lands that surround or are adjacent to all Douglas County
communities. This grant request is to continue the Hazardous Fuel Reduction work conducted under the 2001
Wildland Urban Interface Grant Program within Douglas County. Over 150 acres have been treated with an
estimated 90 structures benefiting from the removal and maintenance of hazardous fuels. This projects
funding will provide assistance to those who are physically or financially unable to do the work themselves.
Douglas County’s unemployment rate is currently over 10%.
A DFPA employee will be assigned to visit each specific site or area with the landowner(s) to evaluate the
work needing to be done. This meeting will offer an opportunity to educate the landowners about a variety of
fire prevention aspects around their homes. The project proposals will be presented for approval to the WUI
grant review committee, which is appointed by the County Fire Chief from the members of the Douglas
County Fire Chiefs Association. If the landowner does not do the work, then the DFPA employee will
provide an onsite meeting with the work crew assigned to discuss the specifics of the project and monitor the
progress of the work.
DFPA will implement a pilot project with local fire crew contractors that will utilize their seasonal crews
during the winter and spring months to provide fuel treatment work for this project. DFPA will also utilize
their own seasonal workforce to provide a crew for fuel treatment work for this project during the winter and
spring months. The goal is to treat 1000 to 1500 acres of the approximately 9900 acres identified within and
around the cities of Roseburg and Sutherlin between June 2002 and June 2004.
Fuels reduction work will include removing overgrown grasses and brush, ladder fuel reduction, pruning tree
limbs, thinning overstocked stands, and debris disposal. This will be accomplished by hand and mechanized
equipment. The removed material will be utilized for firewood, landscaping chips, hauled to a disposal site to
be recycled as mulching material, or piled and burned.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety
of communities.
C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy (include
evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a
qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or leads to the
mitigation of hazardous fuel conditions.
F. How will the proposed treatments be maintained over time?
Response:
A. The reduction of hazardous fuels in and around structures of high hazard communities and areas promotes
the likelihood of the structure and community surviving a wildfire threat, because it reduces the amount of
available fuel to burn, and provides a safer environment for firefighters to deploy resources.
B. BLM ownership is checker-boarded with private ownership throughout Douglas County. These lands are
adjacent to and surround many of the high hazard area/communities identified on the National Registry. In
addition, the eastern portion of Douglas County is managed by the USFS in which private lands are adjacent
or intermixed within the national forest boundary. Reducing the fuels around these communities where the
majority of people live reduces the risk of a wildfire spreading to or from these ownerships.
C. Coordination and communication has been ongoing with the fire staffs of the local USFS, BLM, and local
fire districts within the project areas.
D. A Firewise Workshop is being conducted for Douglas County in March 2002 to educate community
leaders and planners about the importance of planning for Firewise communities.
E. This project will continue the efforts started in 2001 to reduce the hazardous fuel in and around Douglas
County communities, mitigating the amount of available fuels and heavy fuel loadings that create more
intense, explosive, and destructive fires during dry periods throughout the year.
F. By reducing the overgrowth of vegetation and removing dead material that has accumulated over the past
50+ years, these projects will provide sites that can be managed by the homeowners on a routine basis.
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)?
B. To what extent will this project be offered to serve as a model for other communities?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
Response:
A. This project will help provide employment during the 24 month period of June 2002 through June 2004,
for local fire contract crews, and seasonal DFPA employees organized as a crew during the winter and spring
months when these crews and individuals are normally unemployed. DFPA's project coordinator will be
utilized to conduct the project evaluations and progress monitoring.
B. Documented successes of this project and past projects are shared with communitities, community leaders,
and other agencies through the local media, onsite tours, and meetings.
C. Most of the material from the projects is utilized for firewood by the landowner, chipped for landscaping
material or recycled as mulching or composting through the Douglas County Public Works Department.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy plan, or creates such a plan. Describe the plan if it
already exists.
B. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government and
community organizations. List the cooperators.
Response:
A. There is not a current formal intergovernmental strategic plan to reduce hazardous fuels within or
around high risk communities within Douglas County. However, the consensus among all the fire
service agencies is that the current fuel loading has the potential to become a devastating fire situation,
and any program that will reduce the amount of fuel will be beneficial for Douglas County.
B. DFPA has worked closely with the Oregon Department of Forestry, US Forest Service, BLM,
Douglas County, Forest Landowner Associations, Douglas County Fire Chiefs Association, Douglas
County Fire Prevention Cooperative, local community leaders and associations, homeowner groups,
and individuals on numerous projects.
4. Expanding Community Participation. (15 Points)
A. To what extent have interested people and communities been provided an opportunity to become informed and involved in this
proposal?
B. Describe the extent of local support for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits of the project?
Response:
A. Outreach has been and will continue to be accomplished through local media (newspaper, radio, and
television) coverage of the projects, community/townhall meetings, meetings with all our cooperators,
informational signs, community events, association newsletters, and by word of mouth. We provide
assistance to landowners interested in participating through completion of the application forms, and
through arranging a workforce and equipment to complete the project work.
B. Support for the project has been extraordinary from the County Commissioners to the next door
neighbor. The local fire departments have agreed to provide time to inform and educate landowners
within their jurisdictions of the importance of providing a fire safe community.
C. This program will provide resources to develop a healthy fire-resistant ecosystem for all that utilize the
treated areas, including wildlife. Landowners and community leaders will benefit from the educational
aspects of the project meetings, and the actual accomplished work will demonstrate the importance of
maintaining fuels within their communities. The areas treated will provide a more aesthetic and fire safe
environment. The employment opportunities for local community members will provide social and
economic benefits to Douglas County.
Enclosure 3C - Project Work Form
Tasks
Evaluate project sites and educate
project landowners.
Time Frame
Ongoing June 2002 – June 2004
Responsible Party
DFPA Project Coordinator,
and local fire department
staff.
Develop contract with local fire crew
contractors.
August – September 2002
Organize DFPA seasonal workforce
crew
September 2002 & September
2003
DFPA staff.
Implement fuel treatment projects.
October – December 2002,
January – June 2003, October –
December 2003, and January –
June 2004
DFPA Project Coordinator
Inform public of program through
media, townhall meetings, door-todoor contacts, and coordination with
cooperators through tours and project
updates.
Ongoing June 2002 – June 2004
DFPA Project Coordinator &
Dennis Sifford.
July - September 2004
DFPA Project Coordinator &
Dennis Sifford.
Write final project accomplishment
report.
Dennis Sifford, DFPA Project
Coordinator, local fire
department staff, and DFPA
staff.
Enclosure 3D - Project Budget
Cost Category
Description
Federal
Agency
Personnel
Estimated salary + OPE
Estimated landowners time
Subtotal
Applicant
RFD’s
BLM
$38,092
$11,093
$49,185
$40,950
$28,180
$40,950
$28,180
$118,315
$555
$1110
$370
$2,035
$555
$1110
$370
$2,035
$7,679
$75,000
$1,786
$7,679
$75,000
$1,786
$3000
$1,500
$3000
$1,500
Total
Fringe Benefits
Subtotal
Travel
Estimated vehicle mileage cost
Subtotal
Equipment
Provided vehicles & equipment
Subtotal
$84,465
Supplies
Subtotal
Contractual
1500 acres @ $750/acre for
crew labor and mileage estimate.
Subtotal
Other
Administrative cost.
ESA/NEPA surveys if needed.
Subtotal
Total Costs
$4,500
$1,125,000
$1,125,000
$1,125,000
$171,000
$100,000
$271,000
$271,000
$1,396,000
$60,419
$118,560
$30,336
$1,605,315
Project (Program) Income1
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.