Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
Oregon Department of Forestry
Phone:
FAX:
Email:
503.945.7341
503.945.7454
sboro@odf.state.or.us
Address (Street or P. O. Box, City, State, Zip):
2600 State Street, Salem, Oregon 97310
Project Coordinator
Project Coordinator (Name and Title):
Dennis Sifford, Staff Forester
Organization/Jurisdiction:
Douglas Forest Protective Association
Phone:
FAX:
Email:
541.672.6507
541.440.3424
dsifford@odf.state.or.us
Project Information
Project Title:
Hazardous Fuels Reduction for the City of Sutherlin.
Proposed Project Start Date:
Proposed Project End Date:
January 01, 2004
May 30, 2005
Federal Funding Request:
Total Project Funding:
$255,000
$336,000
Are you submitting multiple projects? If so, please explain and prioritize:
Yes – Priority # 8 in Fuels Treatment Category
Brief Project Description:
To continue the Fuels Reduction work started under the 2002 Wildland Urban Interface Grant Program. With
this grant, Douglas Forest Protective Association (DFPA) will continue reducing hazardous vegetation around
structures and the community of Sutherlin in Central Douglas County with the cooperation and coordination
of local fire departments, Douglas County Government, Douglas Soil and Water Conservation District, and
Bureau of Land Management. The areas to be treated have become overgrown with noxious weeds, brush,
and trees. The overload of available fuels for wildfires has created a potential for catastrophic fires that could
threaten the second largest populated community within Douglas County. The areas to be treated for this
community are within one municipal and two rural fire districts. The city is bordered by BLM, private, and
industrial forest lands.
Project Location (latitude/longitude if applicable):
County:
Congressional District:
Sutherlin (43.23.9483/-123.17.5707)
Douglas
Fourth
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1) X Wildland Urban Interface Fuels Project
(2) X Wildland Urban Interface Education and Prevention Project
(3)
(4)
Community Planning for Fire Protection Project
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Within the district boundaries of the Douglas Forest Protective Association.
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 interagency partners





project relationship to community or natural landscape fire plans
project time frames and income
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
Response:
Currently individual homeowners and community leaders have requested fuel reduction projects within and
adjacent to the city for the purposes of creating defensible space around structures, and/or creating a fuel
break surrounding the community by reducing hazardous amounts of fuel buildup. Hazardous amounts of fuel
buildup exist on Bureau of Land Management (BLM), and adjacent private lands that surround Sutherlin.
This grant request is to continue the Hazardous Fuel Reduction work conducted under the 2001 & 2002
Wildland Urban Interface Grant Programs within Douglas County. Over 317 acres have been treated with an
estimated 229 structures benefiting from the removal and maintenance of hazardous fuels. This project’s
funding will provide assistance to those who are physically or financially unable to do the work themselves.
Douglas County’s unemployment rate is currently over 10%.
A DFPA or fire department employee will be assigned to visit each specific project site or area with the
landowner(s) to evaluate the work needing to be done. This meeting will offer an opportunity to educate the
landowners about a variety of fire prevention aspects around their homes. The project proposals will be
presented for approval to the WUI grant review committee, whose members are appointed by the County Fire
Chief from the membership of the Douglas County Fire Chiefs Association. If the landowners elect not to do
the work themselves, the DFPA employee will provide an onsite meeting with the work crew assigned to
discuss the specifics of the project and monitor the progress of the work.
DFPA will implement this fuel reduction project by utilizing their seasonal fire crews, Douglas County
Correction crews, local forestry and/or fire crew contractors during the winter and spring months. The goal is
to treat 200 acres per year of the approximately 1,900 acres identified within and around the City of Sutherlin
between October and June. Additional acres will be treated if funds are available.
DFPA is coordinating with the Douglas Soil and Water Conservation District (DSWCD). The DSWCD with
assistance from the Oregon Department of Agriculture (ODA) will implement a chemical treatment program
for the Gorse, Scotch Broom, and Blackberries in the areas where hazardous fuels reduction work has been
accomplished.
Fuels reduction work will include removing overgrown grasses and brush, ladder fuel reduction, pruning tree
limbs, thinning overstocked stands, and debris disposal. This will be accomplished by hand and mechanized
equipment. The removed material will be utilized for firewood, landscaping chips, hauled to a disposal site to
be recycled as mulching material, or piled and burned.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities, or natural landscapes.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety
of communities.
C. To what extent does the project implement or create a cooperative (1) fuels treatment plan or (2) community fire strategy
(include evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a
qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (1) leads to, enhances or restores a local fire-adapted ecosystem, and/or (2) mitigates or leads to the
mitigation of hazardous fuel conditions.
F. How will the proposed treatments or programs be maintained in future years?
Response:
A. The reduction of hazardous fuels in and around structures of Sutherlin promotes the likelihood of
structures and the community surviving a wildfire threat, because it reduces the amount of available fuel
to burn, and provides a safer environment for firefighters to deploy resources.
B. BLM ownership is intermixed with private ownership around this community. Sutherlin has been
identified as an at-risk fire prone community, and is listed on the National Registry. The proposed project
is in a designated 35 – 100 year condition class 3 area. Reducing the fuels around this community will
reduce the severity and fire size of wildfires spreading to or from these ownerships.
C. Coordination and communication has been ongoing with the fire staff of the local BLM, community
leaders, Douglas Soil and Water Conservation District, and local fire districts within the project area.
D. A FireWise Workshop was conducted for Douglas County in March 2002 to educate community leaders
and planners about the importance of planning for FireWise communities.
E. This project will continue the efforts started in 2002 to reduce the hazardous fuel in and around Sutherlin,
mitigating the amount of available fuels and heavy fuel loadings that create more intense, explosive, and
destructive fires during dry periods throughout the year.
F. By reducing the overgrowth of vegetation, noxious weeds, and removing dead material that has
accumulated over the past 50+ years, these projects will provide sites that can be managed by the
homeowners on a routine basis.
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)? How will this proposal link to other projects (or proposed projects) to create year-round jobs?
B. To what extent will this project be offered to serve as a model for other communities or natural landscapes?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
Response:
A. This project will help provide employment during the grant period of October through June for local
forestry and fire crews, and seasonal DFPA employees during the winter and spring months when
these crews and individuals are normally unemployed. Through funding under this grant proposal,
DFPA’s Project Field Coordinator will be utilized to conduct the project evaluations and progress
monitoring.
B. Documented successes of this project and past projects are shared with communities, community
leaders, and other agencies through the local media, onsite tours, and meetings.
C. Most of the material from the projects is utilized for firewood by the landowner, chipped for
landscaping material, or recycled as mulching or composting through the Douglas County Public
Works Department.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy or plan, or creates such a plan. Describe the plan if it
already exists.
B. Explain the level of cooperation, coordination or strategic planning through a “Local Coordination Group” for wildland fire
activities, or among federal, state, tribal, local government and community organizations. List the cooperators (a detailed list
of cooperators will be required for projects that are funded).
Response:
A. This project is a continuation of phase 1, the creation of defensible space by reducing hazardous fuels
within or around the City of Sutherlin. Coordination will be accomplished through an evaluation process
of proposed project areas by DFPA, BLM, Sutherlin Fire Department, Calapooya Rural Fire Department,
Fairoaks Fire Department, and the Douglas County Soil and Water Conservation Department to identify
and prioritize areas for fuels treatment. The consensus among the fire officials is that the current fuel
loading has the potential to become a devastating fire situation, and any project that will reduce the
amount of fuel and create defensible space will be beneficial to the City of Sutherlin and Calapooya Rural
Fire Department.
B. DFPA works closely with the Oregon Department of Forestry, US Forest Service, BLM, Douglas County,
Forest Landowner Associations, Douglas County Fire Chiefs Association, Douglas County Fire
Prevention Cooperative, local community leaders and associations, homeowner groups, and individuals
on numerous projects.
C. The areas treated will be cataloged in a database that will be used to develop a GIS map layer to be
utilized for the Emergency Service Maps that are provided to the emergency service agencies in electronic
and hardcopy formats by DFPA.
4. Expanding Community Participation. (15 Points)
A. To what extent have interested individuals, groups, and communities been provided an opportunity to become informed and
involved in this proposal?
B. Describe the extent of local support or opposition for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits or concerns of the project?
Response:
A. Outreach has been and will continue to be accomplished through local media (newspaper, radio, and
television) coverage of the projects, community/townhall meetings, meetings with all our cooperators,
informational signs, community events, association newsletters, and by word of mouth. We provide
assistance to landowners interested in participating through completion of the application forms, and
through arranging a workforce and equipment to complete the project work.
B. Support for the project has been extraordinary, from the County Commissioners to the next-door
neighbor. The local fire departments have agreed to provide time to inform and educate landowners
within their jurisdictions of the importance of providing a fire safe community.
C. This program will provide resources to develop a healthy fire-resistant ecosystem for all that utilize the
treated areas, including wildlife. Landowners and community leaders will benefit from the educational
aspects of the project meetings, and the actual accomplished work will demonstrate the importance of
maintaining fuels within their communities. The areas treated will provide a more aesthetic and fire safe
environment. The employment opportunities for local community members will provide social and
economic benefits to Douglas County.
Enclosure 3C - Project Work Form
Tasks
Evaluate project sites and educate
project landowners.
Develop contracts with local
contractors and crews.
Organize DFPA seasonal workforce
crew.
Implement fuel treatment projects.
Time Frame
Ongoing December 2003 –
December 2004
January 2004 – October 2004
October 2003
January 2004 – December 2004
Responsible Party
DFPA Project Coordinator,
and local fire department
staff.
Dennis Sifford, DFPA Project
Coordinator, and DFPA staff.
DFPA staff.
DFPA Project Coordinator.
Inform public of program through
media, townhall meetings, door-todoor contacts, and coordination with
cooperators through tours and project
updates.
Ongoing
DFPA Project Coordinator &
Dennis Sifford.
Provide final project accomplishment
report.
January 2005 – February 2005
DFPA Project Coordinator &
Dennis Sifford.
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
39,456
14,547
16,057
7,045
39,456
14,647
16,057
7,045
Total
Personnel
Subtotal
77,205
Fringe Benefits
17,017
Subtotal
17,017
Travel
Estimated vehicle mileage cost
3,720
278
555
185
Subtotal
3,720
278
555
185
Equipment
Provided vehicles & equipment
3,840
37,500
893
Subtotal
3,840
37,500
893
Supplies
Plastic sheathing, & Herbicide,
etc
2,500
Subtotal
2,500
Contractual
200 acres @ $800/acre for
crew labor and mileage
estimate.
Subtotal
17,017
4,738
42,233
2,500
160,000
160,000
Other
Administrative & Indirect cost.
32,307
Subtotal
32,307
Total Costs
$255,000
160,000
32,307
$18,765
$54,112
$8,123
$336,000
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.