Enclosure 3A - Project Summary Form NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS Application for Wildland Urban Interface Fuels / Education and Prevention / Community Planning for Fire Protection Projects Applicant Applicant/Organization: City of Redmond/Redmond Fire and Rescue Phone: FAX: 541-504-5000 541-548-5512 Email: Address (Street or P. O. Box, City, State, Zip): 341 NW Dogwood Avenue, Redmond, Oregon 97756 Project Coordinator Project Coordinator (Name and Title): Randy Davis, Fire Marshal Organization/Jurisdiction: Redmond Fire and Rescue Phone: FAX: Email: 541-504-5006 541-548-5512 randyd@redmond.or.us Project Information Project Title: Reducing the Risk of Wildfire Project Start: Project End: July 1, 2002 September 30, 2002 Federal Funding Request: Total Project Funding: $18,640.00 $18,940.00 Are you submitting multiple projects? If so, please explain and prioritize: No Brief Project Description: Three people will be hired for a period of 90 days during the area's peak fire season to implement a home safety inspection/education program in the urban interface to reduce the risk of wildfire. The education/inspection program will educate homeowners on how to create a defensible space around their homes by reducing hazardous fuels and vegetation. Seven urban interface subdivisions have been targeted, although other subdivisions will be contacted as time and funding allows. The program will follow the guidelines established by the "Fire Free" and "Firewise" programs and the Oregon Department of Forestry's SB360 Urban Interface classifications. Project Location: County: Congressional District: Urban Interface areas Deschutes #2 Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4. (1) (2) Wildland Urban Interface Fuels Project Wildland Urban Interface Education and Prevention Project (3) (4) Community Planning for Fire Protection Project Fuels Utilization and Marketing Project If the applicant is an unincorporated area, define the geographic area being represented: Enclosure 3B (Page 1 of 3) - Project Narrative Description Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page, single space, 12-pitch font. Describe project including, but not limited to: project location Address these project implementation items as anticipated outcomes applicable: measures and reporting partners project income project time frames specify types of activities and equipment used amount or extent of actions (acres, number of homes, etc) environmental, cultural and historical resource requirements The project will be conducted within the boundaries of Redmond Fire and Rescue and Deschutes County Rural Fire Protection District No. 1 who contracts with City of Redmond for fire protection. The area targeted encompasses the northern half of Deschutes County, which has been designated as a "wildfire hazard zone". The three people hired will be classified as Cadets and will be trained and supervised by the Fire Marshal. The cadets will be trained to use the guidelines established by the Fire Free and Firewise Programs and the Oregon Department of Forestry's SB360 to assist homeowners with the reduction of fuels around their homes to create a defensible space in the event of a wildfire. The community and Homeowner's Associations will be notified of this program through announcements in the media, by letters and flyers and door to door contact. The outcome of this project will be widespread and positive. Redmond Fire and Rescue and Deschutes County Rural Fire Protection District No. 1 will see decreased exposure to life and property loss and injury through community education and the reduction of fuels in and around homes, helping to prevent the catastrophic spread of wildfire. Evaluation of Cadets performance during home inspections will be requested from the homeowners. This will be accomplished by requesting the recipient of the inspection return a postage paid evaluation form. Fire Cadets will keep individual logs of their activities and accomplishments and the group will put together a journal for the season, noting progress towards project goals, accomplishments and possible problems encountered and solutions developed. Data collected through this process will be used to provide constructive feedback to Redmond Fire and Rescue and improve the program. Cadets will be included in the performance review. Many of the subdivisions targeted in this project border BLM lands and the department has been partnering with that agency to establish firebreaks in the affected areas The fire district consists of approximately 140 square miles and this program will target seven of the high risk subdivisions. With the proposed schedule each cadet will inspect twenty to thirty homes a week. It is anticipated a total of one thousand homes will be surveyed and the owners educated. Response: Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided. 1. Reducing Fire Risk. (40 points)) A. Describe how the proposal promotes reduction of risk in high hazard areas or communities. B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety of communities. C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy (include evidence of the plan if it already exists)? D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a qualified fuels education program (e.g., FIREWISE). E. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or leads to the mitigation of hazardous fuel conditions. F. How will the proposed treatments be maintained over time? Response: Redmond Fire and Rescue serves an area of approximately 140 square miles which includes diverse fire protection areas. The general area includes one of the most significant wildland/urban interface problems in the State of Oregon. The Fire Department does not have the staff or funding to present Fire Prevention training to the community, or to adequately perform hazardous vegetation fuel reduction inspections in the urban interface. The objectives developed for the program address the needs mentioned above. The Cadets will work to provide education in public safety and inspect homes to reduce the risk of wildfire in the urban interface. The ultimate impact on the community will be a safer community by mitigating potential wildland fire risks. The areas in the project are mostly bordered by BLM. By offering public education in wildland fire risk areas the potential for wild fires spreading to federal land is minimized. This proposed project will allow this department to promote the concept of defensible space around homes on an individual basis and help to prevent a major wildfire that would involve multiple agencies. Fire Free was initiated in the Redmond area last year with limited success because of the lack of staff to perform home inspections. It is anticipated that with the Cadets conducting home surveys that the homeowners will be better informed and complete the fuels reduction on their own. This will be maintained with future funding and education.. 2. Increasing local capacity. (30 points) A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)? B. To what extent will this project be offered to serve as a model for other communities? C. Will biomass or forest fuels be utilized; if so, in what manner and how much? Response: The three positions proposed would be seasonal during the summer months of July, August and September. Currently all job announcements for the City of Redmond are placed with the Oregon Department of Employment and advertised in the local newspapers. The positions would be publicized with stories in the local papers, announcements at local high schools and Central Oregon Community College and with service clubs and other groups with connections in the community. Every effort would be made to recruit local people in a variety of age and ethnic groups. The successful concept of this project and it's effects are already evident in the Bend area with the success of the Fire Free program. It is anticipated that this project will be successful and continue to be a model for all as Central Oregon endeavors to be a model for the nation in reducing wildfire risk in the urban interface. Recycling of removed vegetation will be stressed and encouraged in the program. Deschutes County has a recycling program in place for the local landfills. Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria 3. Increasing interagency and intergovernmental coordination. (15 Points) A. Describe how this project implements a local intergovernmental strategy plan, or creates such a plan. Describe the plan if it already exists. B. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government and community organizations. List the cooperators. Response: Cooperation and coordination among local fire districts, Oregon Department of Forestry, Bureau of Land Management and the U.S. Forest Service has been in existence for some years through interagency wildfire and mutual aid agreements. The implementation of this prevention program will be for one common goal: the prevention of large catastrophic wildfires through preparedness and safety of our residents and firefighters in a fire safe community. 4. Expanding Community Participation. (15 Points) A. To what extent have interested people and communities been provided an opportunity to become informed and involved in this proposal? B. Describe the extent of local support for the project, including any cost-sharing arrangements. C. What are the environmental, social and educational benefits of the project? Response: The Fire Free program was started in this fire district last year. The Bend program has shown that the number of people in the community that participated in the program has increased dramatically each year. Homeowner Associations have become involved in spreading the concept of having a defensible space because they want to help preserve their communities. As the area expands and people build more into the urban interface, more people are becoming aware of the threat of wildfire and the need for education on creating a fire safe environment. Homeowners report they can now see the wildlife under their trees after eliminating the ladder fuels. Recycling of vegetative debris has increased in the area and it is expected to continue to rise as the program expands. The threat of wildfire in this area is real. With education programs such as this we will be able to significantly impact the threat and help to keep wildfires manageable and promote a fire safe environment. Enclosure 3C - Project Work Form Tasks Time Frame Responsible Party Identify target areas Completed Redmond Fire and Rescue Grant Award By June 30, 2002 U.S. Department of Agriculture Hire and Train Cadets July 1-July 10, 2002 Redmond Fire and Rescue Staff Interface visits Lake Park Estates Rimrock Estates July-September, 2002 Cadets October, 2002 Redmond Fire and Rescue Staff Tetherow Crossing Odin Falls Estates Crest Ridge Estates Whispering Pines Eagle Crest Project Review Enclosure 3D Project Budget Cost Category Description Federal Agency Personnel $16,800.00 Subtotal $16,800.00 Applicant $0.00 Partner 1 $0.00 Partner 2 Total $0.00 $16,800.00 $0.00 $0.00 $16,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $0.00 $0.00 $300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,840.00 $0.00 $0.00 $1,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fringe Benefits Subtotal $0.00 Travel Fuel Subtotal $0.00 $0.00 $300.00 $0.00 $300.00 $0.00 Equipment Subtotal $0.00 Supplies Printing/uniforms/postage $1,840.00 Subtotal $1,840.00 $0.00 $0.00 $0.00 $0.00 Contractual Subtotal $0.00 $0.00 $0.00 Other Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Costs $18,640.00 $300.00 $0.00 $0.00 $18,940.00 Project (Program) Income1 (using deductive alternative) 1 $0.00 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.