Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
City of Redmond/Redmond Fire and Rescue
Phone:
FAX:
Email:
541-504-5000
541-548-0706
chars@redmond.or.us
Address (Street or P. O. Box, City, State, Zip):
PO Box 1763/341 NW Dogwood Redmond, OR 97756
Project Coordinator
Project Coordinator (Name and Title):
Ron Oliver, Fire Chief
Organization/Jurisdiction:
Redmond Fire and Rescue
Phone:
FAX:
Email:
541-504-5000
rono@redmond.or.us
Project Information
Project Title:
Reducing the Risk of Wildfire
Proposed Project Start Date:
July 1, 2004
Proposed Project End Date:
September 30, 2004
Federal Funding Request:
$18,640
Total Project Funding:
$18,940
Are you submitting multiple projects? If so, please explain and prioritize:
No
Brief Project Description:
Funding will be used to extend the home safety inspection/education program in the urban interface
to reduce the risk of wildfire. Funding has been awarded to start the program in 2003. The
education/inspection program will educate homeowners on how to create a defensible space
around their homes. Future funding will allow follow up inspections in the targeted areas.
The program will follow the guidelines established under “Fire Free” and “Firewise” programs and
the Oregon Department of Forestry’s SB360 Urban Interface classifications.
Project Location (latitude/longitude if applicable):
County:
Congressional District:
Urban interface areas
Deschutes
#2
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1)
(2)
Wildland Urban Interface Fuels Project
Wildland Urban Interface Education and Prevention Project
(3)
(4)
Community Planning for Fire Protection Project
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 interagency partners





project relationship to community or natural landscape fire plans
project time frames and income
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
The project will be conducted within the boundaries of Redmond Fire and Rescue and Deschutes County
Rural Fire Protection District No. 1 who contracts with City of Redmond for fire protection. The area
targeted encompasses the northern half of Deschutes County, which has been designated as a "wildfire
hazard zone". The three people hired will be classified as Cadets and will be trained and supervised by the
Fire Marshal. The cadets will be trained to use the guidelines established by the Fire Free and Firewise
Programs and the Oregon Department of Forestry's SB360 to assist homeowners with the reduction of fuels
around their homes to create a defensible space in the event of a wildfire. After initial contact this early
summer of 2003 future funding will allow follow up inspections of the area. The community and
Homeowner's Associations will be notified of this program through announcements in the media, by letters
and flyers and door to door contact. The outcome of this project will be widespread and positive. Redmond
Fire and Rescue and Deschutes County Rural Fire Protection District No. 1 will see decreased exposure to life
and property loss and injury through community education and the reduction of fuels in and around homes,
helping to prevent the catastrophic spread of wildfire. Evaluation of Cadets performance during home
inspections will be requested from the homeowners. This will be accomplished by requesting the recipient of
the inspection return a postage paid evaluation form. Fire Cadets will keep individual logs of their activities
and accomplishments and the group will put together a journal for the season, noting progress towards project
goals, accomplishments and possible problems encountered and solutions developed. Data collected through
this process will be used to provide constructive feedback to Redmond Fire and Rescue and improve the
program. Cadets will be included in the performance review. Many of the subdivisions targeted in this
project border BLM lands and the department has been partnering with that agency to establish firebreaks in
the affected areas The fire district consists of approximately 140 square miles and this program will target
seven of the high risk subdivisions. As construction of new homes continues in our area, this extended
program will allow Redmond Fire and Rescue to contact the new homeowners that have appeared since the
initial implementation. With the proposed schedule each cadet will inspect twenty to thirty homes a week. It
is anticipated a total of one thousand homes will be surveyed and the owners educated in the original contact.
The anticipated funding will allow the department to follow up on the initial contact, and also will allow
contact with homeowners in areas that could not be completed the prior year.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities, or natural landscapes.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety
of communities.
C. To what extent does the project implement or create a cooperative (1) fuels treatment plan or (2) community fire strategy
(include evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a
qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (1) leads to, enhances or restores a local fire-adapted ecosystem, and/or (2) mitigates or leads to the
mitigation of hazardous fuel conditions.
F. How will the proposed treatments or programs be maintained in future years?
Redmond Fire and Rescue serves an area of approximately 140 square miles which includes diverse
fire protection areas. The general area includes one of the most significant wildland/urban interface problems
in the State of Oregon. The Fire Department does not have the staff or funding to present Fire Prevention
training to the community, or to adequately perform hazardous vegetation fuel reduction inspections in the
urban interface. The objectives developed for the program address the needs mentioned above. The Cadets
will work to provide education in public safety and inspect homes to reduce the risk of wildfire in the urban
interface. The ultimate impact on the community will be a safer community by mitigating potential wildland
fire risks. The areas in the project are mostly bordered by BLM. By offering public education in wildland
fire risk areas the potential for wild fires spreading to federal land is minimized. This proposed project will
allow this department to promote the concept of defensible space around homes on an individual basis and
help to prevent a major wildfire that would involve multiple agencies. Fire Free was initiated in the Redmond
area last year with limited success because of the lack of staff to perform home inspections. It is anticipated
that with the Cadets conducting home surveys that the homeowners will be better informed and complete the
fuels reduction on their own. This will be maintained with future funding and education.
Response:
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)? How will this proposal link to toher projects (or proposed projects) to create year-round jobs?
B. To what extent will this project be offered to serve as a model for other communities or natural landscapes?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
Response: The three positions
proposed would be seasonal during the summer months of July, August and
September. Currently all job announcements for the City of Redmond are placed with the Oregon
Department of Employment and advertised in the local newspapers. The positions would be publicized with
stories in the local papers, announcements at local high schools and Central Oregon Community College and
with service clubs and other groups with connections in the community. Every effort would be made to
recruit local people in a variety of age and ethnic groups. The successful concept of this project and it's
effects are already evident in the Bend area with the success of the Fire Free program. It is anticipated that
this project will be successful and continue to be a model for all as Central Oregon endeavors to be a model
for the nation in reducing wildfire risk in the urban interface. Recycling of removed vegetation will be
stressed and encouraged in the program. Deschutes County has a recycling program in place for the local
landfills.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy or plan, or creates such a plan. Describe the plan if it
already exists.
B. Explain the level of cooperation, coordination or strategic planning through a “Local Coordination Group” for wildland fire
activities, or among federal, state, tribal, local government and community organizations. List the cooperators (a detailed list
of cooperators will be required for projects that are funded).
Response: Cooperation
and coordination among local fire districts, Oregon Department of Forestry, Bureau of
Land Management and the U.S. Forest Service has been in existence for some years through interagency
wildfire and mutual aid agreements. The implementation of this prevention program will be for one common
goal: the prevention of large catastrophic wildfires through preparedness and safety of our residents and
firefighters in a fire safe community.
4. Expanding Community Participation. (15 Points)
A. To what extent have interested individuals, groups, and communities been provided an opportunity to become informed and
involved in this proposal?
B. Describe the extent of local support or opposition for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits or concerns of the project?
Response: The
Fire Free program was started in this fire district last year. The Bend program has shown that
the number of people in the community that participated in the program has increased dramatically each year.
Homeowner Associations have become involved in spreading the concept of having a defensible space
because they want to help preserve their communities. As the area expands and people build more into the
urban interface, more people are becoming aware of the threat of wildfire and the need for education on
creating a fire safe environment. Homeowners report they can now see the wildlife under their trees after
eliminating the ladder fuels. Recycling of vegetative debris has increased in the area and it is expected to
continue to rise as the program expands. The threat of wildfire in this area is real. With education programs
such as this we will be able to significantly impact the threat and help to keep wildfires manageable and
promote a fire safe environment.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Identify Target Areas
Completed
Redmond Fire and Rescue
Grant Award
By June 30, 2004
U.S. Department of Agriculture
Hire and Train Cadets
July 1-July 10, 2004
Redmond Fire and Rescue Staff
Interface follow up visits
Lake Park Estates
Rimrock Estates
July –September 2004
Cadets
October, 2004
Redmond Fire and Rescue Staff
Tetherow Crossing
Odin Falls Estates
Crest Ridge Estates
Whispering Pines
Eagle Crest
Project Review
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Personnel
Subtotal
$16,800
$16,800
$16,800
$16,800
Fringe Benefits
Subtotal
Travel
Fuel
$300
Subtotal
$300
$300
Equipment
Subtotal
Supplies
Printing/Uniforms/Postage
Subtotal
$1,840
$1,840
$1,840
$1,840
Contractual
Subtotal
Other
Subtotal
Total Costs
$18,640
$300
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.
$18,940