Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
Oregon Department of Forestry
Phone:
FAX:
Email:
503-945-7341
503-945-7454
Sboro@odf.state.or.us
Address (Street or P. O. Box, City, State, Zip):
2600 State Street, Salem, Oregon 97310
Project Coordinator
Project Coordinator (Name and Title):
Dennis Sifford, Staff Forester
Organization/Jurisdiction:
Douglas Forest Protective Association
Phone:
FAX:
Email:
541 672-6507
541 440-3424
dsifford@odf.state.or.us
Project Information
Project Title:
Hazardous Fuels Reduction in Northern Douglas County
Project Start:
Project End:
October 1, 2002
September 30, 2003
Federal Funding Request:
Total Project Funding:
$219,318
$264,101
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Description:
To continue the Fuels Reduction work started under the 2001 Wildland Urban Interface Grant Program.
Douglas Forest Protective Association (DFPA) will continue to develop defensible space by reducing
hazardous vegetation around structures and communities in high risk areas in northern Douglas County with
the cooperation and coordination of local fire departments, Douglas County Government, Bureau of Land
Management, and the United States Forest Service. The majority of the structures and areas to be treated are
within or adjacent to volunteer rural fire districts.
A listing of 22 landowners requesting fuel reduction projects is being compiled and continues to grow.
Project Location:
County:
Congressional District:
Douglas District
Douglas
Fourth
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1) X Wildland Urban Interface Fuels Project
(2) X Wildland Urban Interface Education and Prevention Project
(3)
(4)
Community Planning for Fire Protection Project
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Within the district boundaries of the Douglas Forest Protective Association.
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 partners





project income
project time frames
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
Response:
Currently individual homeowners and community leaders have requested fuel reduction projects throughout
the county for the purpose of creating defensible space around structures, and/or creating fuel breaks adjacent
to subdivisions and communities by reducing hazardous amounts of fuel buildup. There are approximately
49,000 residences within greater Douglas County that are located within municipalities and unincorporated
areas. These communities are represented by 24 rural fire departments and 2 municipal fire departments.
Hazardous amounts of fuel buildup exist on Bureau of Land Management (BLM), United States Forest
Service (USFS), and adjacent private lands that surround or are adjacent to all Douglas County communities.
This grant request is to continue the Hazardous Fuel Reduction work conducted under the 2001 Wildland
Urban Interface Grant Program within Douglas County. Over 150 acres have been treated with an estimated
90 structures benefiting from the removal and maintenance of hazardous fuels during the past year. This
proposed project’s funding would provide assistance to those who are physically or financially unable to do
the work themselves. Douglas County’s unemployment rate is currently over 10%.
A DFPA employee funded by this grant will be assigned to meet with the landowner(s) at each specific site
and evaluate the work needing to be done. This meeting will offer an opportunity to educate the landowners
about a variety of fire prevention aspects around their homes. The project proposals will be presented for
approval to the WUI grant review committee, whose members are appointed by the County Fire Chief from
the membership of the Douglas County Fire Chiefs Association. If the landowner elects not do the work, then
the DFPA employee will provide an onsite meeting with the work crew assigned to discuss the specifics of
the project and monitor the progress of the work.
DFPA will continue to utilize the partnership established with the Douglas County Community Corrections
crews, and the Douglas County Youth crews to provide the workforce for these projects. The goal is to treat
an additional 175 acres in northern Douglas County between October 1, 2002 and September30, 2003.
Fuels reduction work will include removing overgrown grasses and brush, ladder fuel reduction, pruning tree
limbs, thinning overstocked stands, and debris disposal. This will be accomplished by hand and mechanized
equipment. The removed material will be utilized for firewood, landscaping chips, hauled to a disposal site to
be recycled as mulching material, or piled and burned.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety
of communities.
C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy (include
evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a
qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or leads to the
mitigation of hazardous fuel conditions.
F. How will the proposed treatments be maintained over time?
Response:
A. The reduction of hazardous fuels in and around structures of high hazard communities and areas promotes
the likelihood of the structure and community surviving a wildfire threat, because it reduces the amount of
available fuel to burn, and provides a safer environment for firefighters to deploy resources.
B. BLM ownership is checker-boarded with private ownership throughout Douglas County. These lands are
adjacent to and surround many of the high hazard area communities identified on the National Registry.
In addition, the eastern portion of Douglas County is managed by the USFS in which private lands are
adjacent or intermixed within the national forest boundary. Therefore, reducing fuels around communities
and structures reduces the risk of a wildfire spreading to or from these ownerships.
C. Coordination and communications have been ongoing with the fire staffs of the local USFS, BLM, and
local fire districts.
D. A Firewise Workshop was conducted for Douglas County in March 2002 to educate community leaders
and planners about the importance of planning for Firewise communities.
E. This project will continue the efforts started in 2001 to reduce the hazardous fuel in and around Douglas
County communities, mitigating the amount of available fuels and heavy fuel loadings that create more
intense, explosive, and destructive fires during dry periods throughout the year.
F.
By reducing the overgrowth of vegetation and removing dead material that has accumulated over the past
50+ years, these projects will provide a site that can be managed by the homeowners on a routine basis.
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)?
B. To what extent will this project be offered to serve as a model for other communities?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
Response:
A. This project will provide employment for one individual to visit with county residents and project
homeowners to provide fire awareness education during this funding period. This position could be
extended as funding and mitigation projects are continued. In addition, this project will continue to
provide employment for the Douglas County Corrections Community Service Crews, and Dougas County
Youth Crews.
B. Documented successes of this project and past projects are shared with communitities, community
leaders, and other agencies through the local media, onsite tours, and meetings.
C.
Most of the material from the projects is utilized for firewood by the landowner, chipped for landscaping
material or recycled as mulching or composting through the Douglas County Public Works Department.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy plan, or creates such a plan. Describe the plan if it
already exists.
B. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government and
community organizations. List the cooperators.
Response:
A. This project is a continuation of phase 1, the creation of defensible space by reducing hazardous fuels
within or around high-risk communities within Douglas County. The consensus among all the fire service
agencies is that the current fuel loading has the potential for becoming a devastating fire situation, and any
project that will reduce the amount of fuel will be beneficial for Douglas County. Coordination is
accomplished through the “Douglas County Fire Chiefs Association” to identify and prioritize areas and
communities within the county for fuels treatment.
B. DFPA works closely with the Oregon Department of Forestry, US Forest Service, BLM, Douglas County,
Forest Landowner Associations, Douglas County Fire Chiefs Association, Douglas County Fire
Prevention Cooperative, local community leaders and associations, homeowner groups, and individuals
on numerous projects.
C. The areas treated will be cataloged in a database that will be used to develop a GIS map layer to be
utilized for the Emergency Service Maps that are provided to the emergency service agencies in electronic
and hardcopy formats.
4. Expanding Community Participation. (15 Points)
A. To what extent have interested people and communities been provided an opportunity to become informed and involved in this
proposal?
B. Describe the extent of local support for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits of the project?
Response:
A. Outreach has been and will continue to be accomplished through local media (newspaper, radio, and
television) coverage of the projects, community/townhall meetings, meetings with all our cooperators,
informational signs, community events, association newsletters, and by word of mouth. We provide
assistance to landowners interested in project participation through completion of the application forms,
and through arranging a workforce and equipment to complete the project work.
B. Support for the project has been extraordinary from the County Commissioners to the next door
neighbor. The local fire departments have agreed to provide time to inform and educate landowners
within their jurisdictions of the importance of providing a fire safe community.
C. This program will provide resources to develop a healthy fire resistant ecosystem for all that utilize the
treated areas, including wildlife. Landowners and community leaders will benefit from the educational
aspects of the project meetings, and the actual accomplished work will demonstrate the importance of
maintaining fuels within their communities. The areas treated will provide a more aesthetic and fire safe
environment. The employment opportunities for local community members will provide social and
economic benefits to Douglas County.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Hire a person for the Project
Coordinator/ Fire Prevention Educator
position to do the field evaluations,
progress monitoring and reports.
October 2002
Responsible Party
Dennis Sifford, DFPA Grant
Administrator.
Evaluate project sites and educate
project landowners.
Ongoing October 2002 –
September 2003
DFPA Project
Coordinator
Implement Fuels Treatment
Ongoing October 2002 –
September 2003
Douglas County Corrections
Crew, and Douglas County
Youth Crews.
Inform public of program through
media, townhall meetings, door-todoor contacts, and coordination with
cooperators through tours and project
updates.
Ongoing October 2002 –
September 2003
DFPA Project Coordinator &
Dennis Sifford.
October – November 2003
DFPA Project Coordinator &
Dennis Sifford.
Write final project accomplishment
report.
Enclosure 3D - Project Budget
Cost Category
Description
Federal
Agency
Personnel
Estimated personnel cost.
Project coordinator and educator
Subtotal
Applicant
Douglas Co.
RFD’s
$9,523
$24,000
$7,000
$36,488
$36,488
$9,523
$24,000
$7,000
$2,076
$185
$93
$89
$2,076
$185
$93
$89
$1,750
$893
$1,250
$1,750
$893
$1,250
Total
$77,011
Fringe Benefits
Subtotal
Travel
Estimated vehicle mileage and
equipment cost
Subtotal
Equipment
Provided vehicles & equipment
Laptop computer for coordinator
Subtotal
$2,900
$2,900
$2,443
$6,793
Supplies
Subtotal
Contractual
175 acres @ $800/acre
for community service crew labor
Subtotal
Other
Administrative cost
Salem Grant Coordinator
Subtotal
Total Costs
$140,000
$140,000
$140,000
$31,466
$6,388
$37,854
$37,854
$219,318
$11,458
$24,986
$8,339
$264,101
Project (Program) Income1
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.