Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
Deschutes County Property Management Division
Phone:
FAX:
Email:
541-385-1414
541-388-5408
tammyc@co.deschutes.or.us
Address (Street or P. O. Box, City, State, Zip):
1130 N.W. Harriman, Bend, OR 97701
Project Coordinator
Project Coordinator (Name and Title):
Tamara Credicott, Property Management
Organization/Jurisdiction:
Deschutes County
Phone:
FAX:
Email:
541-385-1414
541-388-5408
tammyc@co.deschutes.or.us
Project Information
Project Title:
South County Survivable Space Management Project
Proposed Project Start Date:
Proposed Project End Date:
4/02
9/03
Federal Funding Request:
Total Project Funding:
$115,317
$190,317
Are you submitting multiple projects? If so, please explain and prioritize:
Yes, one other grant application ("La Pine Survivable Space New Neighborhood Treatment") has #1 priority.
Brief Project Description:
Deschutes County lacks the staff to coordinate, and the resources to accomplish, fuels treatment on 507 acres
of county-owned property in the southern portion of the county, much of it adjacent to or in close proximity
to federally-managed lands. Many of these properties have fallen to the county due to foreclosures. The most
cost-effective solution to reducing fire danger on these properties is a combination of labor using countyadjudicated youth, a contractor using more skilled youth crews, and professionals for specific tasks. The
coordination of these work resources would be achieved by (a) developing a clear set of standards for fuelstreatment and (b) temporarily employing 3 persons to serve as "field coordinators." Coordinator duties would
include: (1) Cutting/pruning trees; (2) training youth crew leaders/members to county fire-survivable
standards prior to each crew's assignment, (3) monitoring quality of work of all crews engaged in this project,
(4) working closely with propertyowner associations having properties adjacent to subject county lands in
order to ensure that their concerns are addressed and to provide guidance in improving their fire-survivability,
and (5) completing a checklist of criteria as each county plot's fire-survivability is completed.
Project Location (latitude/longitude if applicable):
County:
Congressional District:
Unincorporated area Sunriver to LaPine.
Deschutes
2nd
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1)
(2)
Wildland Urban Interface Fuels Project
Wildland Urban Interface Education and Prevention Project
(3)
(4)
Community Planning for Fire Protection Project
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Area of SW Deschutes County, from just south of Sunriver to Klamath County line, within one mile of Hwy
97 corridor.
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 interagency partners





project relationship to community or natural landscape fire plans
project time frames and income
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
A substantial area of county-owned property in south Deschutes County --most of it a lodgepolepine fire-adapted ecosystem-- is at risk of fire due to lack of appropriate personnel/coordination of labor
forces to ensure that these properties are made fire-survivable. This project is ready for implementation upon
receipt of grant funding.
Approximately 507 acres of mostly unbuildable property--much of it adjacent to, or in proximity of, federal
lands (see accompanying map)--is owned by Deschutes County in an area from just south of Sunriver to the
Klamath County line. (The subject acreage does NOT include about 540 acres of county-owned property
which is the site of a planned New Neighborhood of residences.) The subject properties are scattered
throughout the area among 417 lots, the great majority of which are under one acre. Only 6 of the subject
acres are improved with a family dwelling. The county has been directing crews of incarcerated youth under
the supervision of its Juvenile Justice Department to perform fuels-reduction treatment on these properties;
however, the quality of the work has frequently been below the standards of the county's Property
Management Division, due to lack of training, skills and coordination. The county cannot afford to have all
fuels-reduction for these properties performed by private contractors; thus, there is a danger that many of
these properties will either lie untreated or inadequately treated, increasing the risk of wildfire spreading from
county properties to adjacent/nearby private and federally-managed lands.
The county believes that a cost-effective solution to this problem would be achieved by (a) developing a
clear set of county standards for fuels-treatment based on those already developed by Oregon Forestry Dept.;
and (b) temporarily employing 3 persons to serve as "field coordinators." Each of these coordinators would
be a skilled arborist as well as an experienced sawyer. Each coordinator would have, or would receive upon
hiring, training in identification of cultural-resource sites. Coordinator duties would include: (1)
Cutting/pruning trees; (2) training youth crew leaders/members to county fire-survivable standards prior to
each crew's assignment, (3) monitoring quality of work of all crews engaged in this project, (4) working
closely with propertyowner associations having properties adjacent to subject county lands in order to ensure
that their concerns are addressed and to provide guidance in improving their fire-survivability, and (5)
completing a checklist of criteria as each county plot's fire-survivability is completed.
The County proposes a six-month project having a total cost of $190,317. This project will be carried out by
a partnership led by the County's Property Management Division, and comprised of the County's Juvenile
Community Justice Dept. (DJCJ), La Pine Fire District, Oregon Department of Forestry (ODF), and two
private propertyowners associations: Oregon Water Wonderland and Deschutes River Recreational
Homesites. Labor-intensive tasks of clearing and treating the subject properties will be divided between
DJCJ crews and a private subcontractor, Heart of Oregon Corps (HOC). Equipment and tools for 3 field
coordinators are in project budget; DJCJ already has these items for their youth crews, and HOC is expected
to supply their own equipment and tools. Outcomes of the project will be:
- 507 acres prepared according to survivable-space standards, to include criteria re preservation of natural
open-space aesthetics and buffers adjacent to private, improved lots;
- Optimal reduction of fuels and noxious weeds on county-owned properties in the subject area;
- At least 50 at-risk youth (employed by HOC) will gain job and workplace skills, earning minimum wage for
average of 100 hours per youth;
- At least 50 adjudicated youth will pay back the community through community-service function of project;
- Fuel wood/ biomass compost for an estimated 1,000 low-income residents of La Pine, an area designated as
economically-distressed by Oregon Economic and Community Development Dept.
Response:
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities, or natural landscapes.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety
of communities.
C. To what extent does the project implement or create a cooperative (1) fuels treatment plan or (2) community fire strategy
(include evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a
qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (1) leads to, enhances or restores a local fire-adapted ecosystem, and/or (2) mitigates or leads to the
mitigation of hazardous fuel conditions.
F. How will the proposed treatments or programs be maintained in future years?
Response: The proposal
will reduce risk in high-hazard areas adjacent to both private and non-federal land by
ensuring that rigorous standards of fire-survivability are achieved consistently throughout an area where roads
are mostly unimproved, to properties which are difficult to access by vehicles of the La Pine Fire District,
which has jurisdiction for the subject area. Resources on adjacent federal and non-federal land will be
benefitted by a substantial reduction in the threat of fires spreading through the county-owned properties.
Field coordinators will be responsible to work closely with propertyowners associations and federal managers
to ensure that the fire-survivability standards adopted by the county for its properties are aligned with those of
the USFS, the CC&Rs of the propertyowners associations, and the fire district. The template for these
standards will be the ODF standards for fire-survivability on private lands, which were developed in
accordance with Oregon Senate Bill 360.
Through the partner propertyowner associations, the affected community will be involved in drafting the
county fire-survivability standards and ensuring that community concerns are met.
The proposal will greatly enhance the county's capability to achieve a fire-adapted ecosystem by: (1)
accomplishing a quality-control function in its management of fuels on its properties, (2) improving its
coordination of labor resources for fire-preventive maintenance, and (3) conducting these tasks in a costeffective manner that leverages scarce resources. Due to budget constraints, the county is limited both in staff
to coordinate its property management functions, and in its ability to pay contractors to do the job well.
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)? How will this proposal link to toher projects (or proposed projects) to create year-round jobs?
B. To what extent will this project be offered to serve as a model for other communities or natural landscapes?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
Three seasonal jobs for skilled professionals will be created by this proposal. At least 100 young
people will be seasonally employed by this proposal. It is believed that an outcome of this project will be a
perception by prospective residences and businesses that the unimproved areas between the communities of
Sunriver and La Pine are at a low risk of wildfire starts/spread and that this perception will factor into their
decision to locate a home or commercial enterprise in those communities. By ensuring that this project is
conducted in a way that retains the natural beauty of open spaces, the recreation-based economy of the area is
likely to be enhanced. To the extent that standards will be developed/improved for this area, the resulting
standards may serve as a model for other communities which are characterized by a "patchwork" of relatively
small lots mingling private and public properties adjacent to large tracts of federally-managed land.
Trees and branches cut from these properties will be stacked/bundled and delivered to the La Pine
Community Action Team, which will distribute them free to low-income residents. Other biomass will be
taken to the nearby Sunriver Composting Center to be converted to compost.
Response:
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy or plan, or creates such a plan. Describe the plan if it
already exists.
B. Explain the level of cooperation, coordination or strategic planning through a “Local Coordination Group” for wildland fire
activities, or among federal, state, tribal, local government and community organizations. List the cooperators (a detailed list
of cooperators will be required for projects that are funded).
A partnership between the County, ODF, USFS, and La Pine Fire District was initiated last year to
develop a Survivable Space Management Plan for the "New Neighborhood," a 540-acre area adjacent to
much of the area that is the subject of this grant. This partnership will serve as an advisory group to County
Property Management Division in implementing this grant. Although the areas targeted from survivablespace management are similar in many ways (both are lodgepole-pine ecosystems having high water tables,
for example), they also have important differences; for example, the area of the "New Neighborhood" is
consolidated into a single, contiguous plot of buildable land, whereas the properties subject to this proposal
are widely scattered and mostly unbuildable.
The county will work closely with ODF to coordinate environmental assessments for properties that are
identified by the field coordinators as likely to hold cultural and/or natural resources.
As has been noted, the two existing propertyowners associations in the subject area will be partners in
project implementation.
Response:
4. Expanding Community Participation. (15 Points)
A. To what extent have interested individuals, groups, and communities been provided an opportunity to become informed and
involved in this proposal?
B. Describe the extent of local support or opposition for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits or concerns of the project?
Response: The
Oregon Water Wonderland Association, and the Deschutes River Recreational Homesites
Association have been informed of this proposal, are in support of it, and are prepared to be partners in its
implementation. The County will contribute $20,000 in cash toward the project budget, and will direct youth
crews from its Juvenile Community Justice Department to accomplish fuels-reduction on half of the subject
properties (approx. 250 acres), representing in-kind contribution of about $55,000. This figure calculates the
estimated cost to the county to supervise, equip and pay its crews of incarcerated youth in this type of work,
i.e. $220/acre.
There are no concerns regarding the implementation of this project; the only concerns regarding this project
are related to outcomes if the project is NOT implemented. The environmental benefits of the project will be
enhancement of deer migration routes through removal of some natural barriers, reduction of noxious weeds
and other invasive species, conversion of biomass into compost, and the reduction in risk of destruction of
natural areas through fire as already noted. Social benefits will be realized by providing opportunities for at
least 100 youth to gain a number of skills, including tool-specific skills, teamwork, a sense of
accomplishment and a knowledge of and appreciation for preservation of natural areas.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Develop standards of fire-survivability
for county-owned properties in South
County.
January-March 2003, 90 days
Deschutes County Personnel
Dept., ODF, USFS, Oregon
Water Wonderlands and
Deschutes River Recreatonal
Homesites associations, La Pine
Fire District.
Deschutes County Property
Management and Personnel
Dept.
Advertise for 3 field
coordinators.
February 2003, 15-20 days
Hire/train (as appropriate) field
coordinators.
March-April 2003, 15-30 days
Deschutes County Property
Management
Field coordinators implement/oversee
fuels treatment of project area,
including:
Cutting/limbing;
Training youth crew leaders/members;
Completing checklist of fireField
coordinators
survivable
criteris work with project
partners to ensure their support of
project results.
April - October 2003, ongoing
Deschutes County Property
Management
Ongoing
Deschutes County Property
Management and project
partners
Project assessment
30 days
Deschutes County Property
Management
Top of Form
Enclosure 4D - Project Budget
Cost Category
Description
Personnel
3 Field Coordinators @ $3000
per month x 6 months
Subtotal
Federal
Agency
$16,000.00
$16,000.00
Applicant
$20,000.00
$20,000.00
Partner 1
$0.00
Partner 2
Total
$0.00
$0.00
$0.00
$36,000.00
$36,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$59.00
$0.00
$59.00
$0.00
$0.00
$450.00
$500.00
$950.00
$0.00
$0.00
$300.00
$25.00
$325.00
$0.00
$0.00
$0.00
$87,500.00
$87,500.00
Fringe Benefits
Subtotal
$0.00
Travel
180 miles @ $0.33/mile
$59.00
Subtotal
$59.00
Equipment
Chain saw @ $150 x 3
Pruning, digging tools
Subtotal
$450.00
$500.00
$950.00
Supplies
Fuel for saws
Clipboards, forms, pencils
Subtotal
Contractual
Heart of Oregon Corps
$350/acre x 250
Subtotal
$300.00
$25.00
$325.00
$87,500.00
$87,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Other
County youth crews $220 acre
Administration (10% of proj)
Subtotal
$10,483.00
$10,483.00
$55,000.00
$0.00
$0.00
$0.00
$55,000.00
$10,483.00
$65,483.00
Total Costs
$115,317.00
$75,000.00
$0.00
$0.00
$190,317.00
$55,000.00
Project (Program) Income1
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project
period may require prior approval by the granting agency.
$0.00