Project Summary Form
Id Number 2006-130
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Oregon Department of Forestry/ COD/ Prineville/Sisters
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
503-945-7341
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
503-945-7416
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith Grant Coordinator/Stu Otto Field Coordinator
Organization/Jurisdiction:
Oregon Department of Forestry
Phone: (111 111-1111 x 1111)
503-945-7341
FAX: (111 111-1111 x 1111)
503-945-7416
Call Ahead For FAX
Email:
msmith@odf.state.or.us
Project Information
Project Title:
COD Fuels Reduction Assistance Grant
Proposed Project Start Date:
05/01/2006
Federal Funding Request:
$ 194,203
Proposed Project End Date:
12/31/2008
Total Project Funding:
$
373,008
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
The Oregon Department of Forestry, partnering with Deschutes County Forestry, would provide financial assistance to homeowners that are willing
but not physcially and financially able to do fuels reduction work themselves. It will help this vulnerable population protect their homes from wildfire,
Central Oregon's reoccuring natural disaster. The desired outcome would be to treat a minimum of 100 lots. These treatments will meet the
expectations and goals of the Community Wildfire Protection Plans currently being completed and those in place for private interface residents in
Deschutes County.
Project Location:
Latitude: -121.298
Longitude: 44.022
County:
Deschutes
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
2
Telephone number of Contact:
Lisa Clark, Fire Mitigation Specialist, COFMS
541-416-6864 Ext.
Joe Stutler, Deschutes County Forester
541-322-7117 Ext.
Ext.
Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses
longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
x project relationship to the community risk assessment and
x project location (e.g., Watershed,
Address
mitigation plan
neighboring community)
these items
as applicable: x anticipated outcomes
x amount or extent of actions (acres, number of homes, etc.)
x project timeline and matching or contributed funds
x community partners and their
role(s)
x proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you have not worked with a local coordination group, why not?
Level of cooperation has been high between ODF and Deschutes Co Forestry.
Is this project adjacent to a current prescribed burn project on federal lands or to one that is planned within the next
three years? (Yes/No) No
Please indicate planned treatments and associated acres:
* Treatment Thinning
Acres 100
Treatment Hand Pile Burning
Acres 100
Treatment Clipping
Acres 100
Treatment
Acres 0
If you have a treatment type other than standard types above:
Other 1
Acres 0
Other 2
Acres 0
This grant would assist Deschutes County homeowners that are willing but not physiclaly and/or financially able to do fuels reduction work. The
Oregon Department of Forestry would pass through targeted funding to Deschutes County Forestry to use with existing county programs to
determine eligibility for the grant funds and would develop the program to deliver this service to eligible homeowners. This program could involve
neighborhood associations, fire departments and private contractors. Depending on the location of the property, a certified assessor would assess
the property at the interface residence to determine the work needed to make the home defendable against wildfire. These assessors could be
affiliated with a neighborhood association, local fire department or a Type 1 Certified Assessor that the county would hire. The County could use
volunteer groups, community assistance groups, other county programs or private contractors to do the fuels reduction work. The work would meet
the expected outcomes and standards of the Community Wildfire Protection Plans. The grant would treat a minimum of 100 lots. This would be an
outright grant for the full cost to do the fuels treatment. The program would start May of 2006 and be active throughout the year as long as weather
permitted. The program would run seasonally until funds had expired. The Oregon Department of Forestry, Deschutes County Forestry, local
participating fire departments and neighborhood associations would provide match or in-kind funds. When these homes become defendable, their
neighborhoods and communities will be safer. ODF has a long history of successful NFP grant implementation, with the collaboration of Deschutes
County and local neighborhood associations the probability of success of this grant is high.
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. The community infrastructure that will be most protected is homes. Depending on the location and amount of homes treated
other public infrastructure such as: water sources,power lines, bridges, parks will be protected as well.
B. The fire behavior will be modified by the thinning and pruning of overstocked trees and removing flammable brush to prevent
torching and crowning. This will be accomplished by thinning and pruning with chain or hand saws, removing brush with those and
other hand tools, and grass cut with mowers or string trimmers. The debris will be disposed of in a variety of methods with woody
debris possibly cut for firewood, the limbs chipped or burned, and small fuels could be removed for composting or piled for burning.
Most work would be completed before or after fire season. It is the intent of the program that the first entry would be the hardest
and after this treatment maintenance should be easier and would be the responsibility of the landowner with the assistance of civic
organizations or other programs.
C The landowner is responsible to maintain the treatment however, given the need for this grant the agencies will look to other
family, friends, civic or fraternal organizations to help maintain these treatments.
D. The monitoring will be done by several different agencies that have a stake in this type of fuels treatment. Reviews will be
completed by the Oregon Department of Forestry, Deschutes County Forestry and the local fire district. These reviews will insure
that the treatments are meeting all the parameters needed to be effective.
Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. This proposal will improve or lead to improvement of the local economy by offering fuel reduction work to private contractors and
allow landowners to utilize their limited resources on more critical expenses like food, medications and insurance.
B. It is hard to determine the number of jobs that could be created or how many would be full time as opposed to part time or
seasonal. It is anticipated that most of the properties would take at least one to two days to complete the the treatment. This would
add up to a minimum of 200 days of work for the local contractors. Using 20 working days a month this would account for 10 months
of additional work.
C. There may be many tools and skills gained in the completion of this project. Most of the tools used will be the typical tools used in
fuels reduction. However, the skills that contractors and lanowners will gain toward a better understanding of fire behavior as it
relates to fuels reduction through the treatment process are great. The effort it will take, through programs and coordination, to assist
the target audience of this grant will expand the resource knowledge of everyone involved in this project.
D. Biomass will be utilized in various products from firewood to compost. Most of the woody debris that is delivered to the county
landfill is used in the manufacture of compost.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. This project will help implement portions of Community Wildfire Protection Plans [CWPP]. Currently, there is one finalized plan
and several other plans in the process of completion. The one plan that is complete is the Upper Deschutes River Natural
Resource Coalition plan. The plan was signed July 21, 2004. Copies of this plan can be downloaded from the UDRNRC web site at
www.udrnrc.org Under the plan, this grant could help private landowners in several neighborhoods treat hazardous fuels which are
identified in the CWPP. There are several other plans currently being developed for other areas of the County with the completion
dates late in 2005 early 2006.
B. The treatments in this project are coordinated with federal, state, county agencies, and fire departments that are concerned with
fire protection. They will also be coordinated with county agencies concerned with social services as these treatments will be
targeted to landowners most in need.
C. The cooperators and partners are: the Oregon Department of Forestry, Deschutes County Forestry, Deschutes County Social
Services, local fire departments, neighborhood associations and private contractors.
D. The extent of the local support has been high due to the nature of this grant. The use of cost-share in this project is limited.
Project Work Form
Tasks
Time Frame
Develop eligibility criteria
Responsible Party
Deschutes County
May 2006
Target eligible homeowners
Deschutes County Forestry
June 2006
Outreach to homeowners
Deschutes County Forestry, Oregon
Department of Forestry
Start June 2006 ongoing
Start June 2006
Neighborhood Assessors, local Fire
Department Assessors, Type 1
Assessors
Start June 2006
Heart of Oregon Corp, Volunteer
groups, Correction Crews,
Contractors
Start June 2006
Deschutes County Forestry, Oregon
Dept. of Forestry
Local Fire Departments
Home assessments
Fuels reduction work
Review fuels reduction work
Work payment if necessary
Deschutes County Forestry
Start June 2006
Complete Grant as funding is distributed
Dec, 2006
Deschutes County Forestry, Oregon
Dept. of Forestry COD and Salem
Staff
Project Budget
Deschutes County
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Partner 3
Personnel
Wages
$11,627
ODF Match
Subtotal
$0
$12,000
$0
$0
$23,627
$0
$100,750
$0
$0
$0
$100,750
$11,627
$100,750
$12,000
$0
$0
$124,377
$0
$0
$10,614
Fringe Benefits
OPE
$5,814
$0
$4,800
$0
$50,375
$50,375
$0
$0
$0
$50,375
$5,814
$4,800
$0
$0
$60,989
$1,110
$8,880
$2,000
$0
$0
$11,990
$0
$0
$0
$1,110
$0
$8,880
$0
$2,000
$0
$0
$11,990
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$4,000
$0
$0
$0
$0
$4,000
$0
$0
$0
$0
$0
$0
$4,000
$0
$0
$0
$0
$4,000
Contract fuels reduction
$160,000
$0
$0
$0
$0
$160,000
$0
$0
$0
$0
$160,000
$0
$0
$0
Subtotal
$0
$0
$0
$160,000
$11,652
$0
$0
$0
$0
$11,652
$0
$0
$0
$0
$0
$11,652
$0
$0
$0
$0
$0
$11,652
$194,203
$160,005
$18,800
$0
$0
$373,008
$0
$0
$0
$0
$0
$0
ODF Match
Subtotal
Travel
Mileage
$0
Subtotal
Equipment
Subtotal
Supplies
Brochures, forms
Subtotal
Contractual
Other
Salem 6%(Prot+Financ)
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.