Enclosure 3A - Project Summary Form
166
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Central Oregon Intergovernmental Council (COIC)
Phone:
Type of Applicant: (enter appropriate letter in box)
F
541-548-9525
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
541-548-9549
Email:
scotta@coic.org
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2363 SW Glacier Place, Redmond, OR 97756
Project Coordinator
Project Coordinator (Name and Title):
Scott Aycock, Program Administrator
Organization/Jurisdiction:
Central Oregon Intergovernmental Council
Phone:
FAX:
Email:
541-548-9525
541-548-9549
scotta@coic.org
Project Information
Project Title:
South Deschutes County Communities Fuels Treatment and Mitigation Project
Proposed Project Start Date:
Proposed Project End Date:
April, 2005
December, 2007
Federal Funding Request:
Total Project Cost:
$1,782,726 (for three years)
$2,408,440 (for three years)
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
1 of 3 grants being submitted by COIC, this project is associated with the South Deschutes County Community Fire Action Plan
project, and is the highest-priority project. The COPWRR Phase III proposal is an entirely separate project.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Funding is requested to assist the 25 neighborhoods in the South Deschutes County Community Fire Action
Plan area to implement high-priority fuels treatment and other needs identified in the 2004 South Deschutes
County Community Fire Protection Plan being developed through the “Upper Deschutes Basin Community
Fire Plans” project. This will include 70/30 cost-share funding to reduce concentrations of flammable fuels
on private property to at least SB 360 standards, and 90/10 cost-share funding to address other community
wildfire preparedness infrastructure needs (e.g. widening driveways, developing water sources, purchasing
equipment etc.). COIC is providing overall project coordination services for this project.
Project Location:
County:
Federal Congressional District:
South Deschutes County, Oregon
Deschutes
Oregon 2nd
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
FEDERAL: Sue Stewart, Central Oregon Fire Management Services
STATE: Stuart Otto, Oregon Department of Forestry
541-416-6745
541-447-5658
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as applicable:  anticipated outcomes

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 community partners and their
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Overview and Location: Funding is requested to assist the 25 neighborhoods in the South Deschutes County
Community Fire Action Plan area to implement high-priority fuels treatment and other needs identified in the
2004 South Deschutes County Community Fire Protection Plan being developed through the “Upper
Deschutes Basin Community Fire Plans” project. This will include 70/30 cost-share funding to reduce
concentrations of flammable fuels in common areas and undeveloped lots to at least SB 360 standards, and
90/10 cost-share funding to address other community wildfire preparedness infrastructure needs (e.g.
widening driveways, developing water sources, purchasing equipment etc.). The region has been organized
into 2 sub-regions: 1) the 11 communities of the Upper River Coalition along the main stem of the Deschutes,
and 2) the 14 communities of the LaPine Coalition along the Little Deschutes. The entire area includes over
55,000 acres of private land interspersed in the WUI of the Prineville BLM and the Deschutes National Forest
(primarily lodgepole and ponderosa pine forests), and corresponds to the boundaries of the LaPine Rural Fire
District. The area has been classified by the Oregon Department of Forestry as highly susceptible to
catastrophic wildfire, and has had few prior efforts at wildfire fuels reduction or collaboration.
Anticipated Outcomes: This project will implement Phases I, II, and III (Years 1, 2, and 3) of fuels treatment
and wildfire preparedness infrastructure improvements. Specific actions will accrue from the 2004
Community Fire Plan process and the early-2005 neighborhood Action Plan process. Project funding will
enable the treatment of over 3,500 lots (at an average of $600/lot) to at least SB 360 standards and the
improvement of wildfire preparedness infrastructure in the amount of $180,000.
Community Partner and their Roles: Primary Collaborators include: COIC (treatment coordination, fiscal
administration, reporting); Upper River Coalition and LaPine Community Action Team (sub-region
organizing and coordination); Watershed Research & Training Center (planning and coordination); LaPine
Fire District (local coordination and ID of infrastructure needs); Oregon Department of Forestry (planning);
Central Oregon Fire Management Services (planning), & several other partners in sub-section 3A (3).
Project Relationship to the Community Risk Assessment and Mitigation Plan: This project will implement
the 2004 South Deschutes Community Fire Protection Plan (currently under way), and the neighborhood
Action Plans and coordination to be performed in early 2005.
Amount and Extent of Actions: The funding requested will enable the treatment of over 3,500 lots and the
improvement of wildfire preparedness infrastructure in the amount of $180,000.
Project Timeline: This project will be carried out over three Phases from April 2005 through December 2007,
with each Phase corresponding to just under one year. Activity sequencing will flow from the prioritization
process described in sub-section 3A (1).
Matching Funds: Funding will be used to directly mobilize community group and landowner resources in the
amount of $625,000. NFP and local funds will be used as match for the development of other funding
sources (e.g. RAC; Title III funds; Foundation grants) to meet unmet needs identified in the planning process.
Ability to Complete the Project: COIC has ample fiscal, administrative, and professional expertise to carry
out this project, and partners have considerable wildfire risk reduction planning and implementation
experience. Personnel funds requested in this application will provide the necessary staffing budget to
administer and coordinate project activities. There is no Local Coordination Group, yet, for Central Oregon.
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. Community Infrastructure: The unincorporated South Deschutes County area includes 13,615 lots on over
55,000 acres of private land at “serious” risk of wildfire. 7,657 of these lots have houses, businesses, or other
structures collectively valued at over $690 million. The area also includes the LaPine and Wickiup Junction
commercial areas; the LaPine Industrial Park; several schools, and other community facilities.
B. Fire Behavior Modification in High Hazard Areas: The 2004 Community Fire Protection Plan will identify
priority hazard areas using the following criteria: 1) lot, neighborhood, and area fire hazard (including biophysical
conditions and structural vulnerability); 2) neighborhood and landowner readiness to proceed (including
neighborhood leadership and organizational capacity). Areas with the highest level of fire hazard and local
capacity to proceed will be treated in Phase 1 (Year 1), with subsequent phasing of priority areas as local capacity
is enhanced. Local capacity to implement will be most limited in the first year of operation, with subsequent
neighborhoods/communities reaching full capacity in years 2 and 3, therefore the treatment budget increases over
this period. Fuels treatment will reduce ladder fuels and stand densities to prevent catastrophic wildfire, with
specific prescriptions designed according to biophysical conditions (vegetation, slope, wind patterns, etc.) and
local management values. Residential lots will be treated to a minimum of SB 360 standards. Treatments will
involve minimal ground disturbance and will avoid impacts to wetlands, identified T&E habitat, cultural
resources, and other sensitive areas, and will be coordinated with agency and adjoining private land partners.
C. Maintenance: Treatments in many areas will likely be required at least once every 5 years. An associated
proposal, the South Deschutes County Action Plan, will provide an incentive for maintenance treatments by
incorporating SB 360 standards into neighborhood CC&Rs. Furthermore, as local organizational capacity is
increased, funding will be raised by the local neighborhood coalitions through material sales and future grants.
D. Monitoring: Treatment effectiveness in achieving ecological, fuels reduction, and economic goals will be
monitored by the project manager, with the oversight of the Steering Committee and the COPWRR multistakeholder Advisory Council, with annual reporting to local, state, and national parties.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Local Economy, Jobs, and Sustainable Economic Activity: All of the funds requested for this
project will be injected into the local economy, with no activities contracted to outside employers. Wildfire
risk reduction efforts will improve business recruitment efforts to the area (e.g. LaPine Industrial Park). This
project will create direct year-round employment for one fuels reduction manager over three years, and if the
chipper option is funded, two chipper/forwarder operators for three years. It is expected that this will provide
intermittent employment for at least 10 local contractors (estimated total of 3-4 full time jobs for 3 years). As
appropriate to the job, local youth crews will also be seasonally employed.
Tools and Skills: Local contractors, neighborhood groups, and individual lot owners will gain valuable
experience in performing fuels treatment on private lands. COIC will develop a certified contractor list,
which will increase the professionalism and capacity of the local contracting pool. Furthermore, local
citizens will gain experience working with each other and with local public agencies, culminating in the
development of improved local capacity for collaboration and productive working relationships with agencies
and surrounding communities.
Biomass Utilization: This project will provide a stable resource base for small diameter timber and biomass,
which will be used by (existing) local composting, post & poles, fire wood and pellets, and (proposed) biobased power businesses. The 2004 South Deschutes County Community Fire Protection Plan will include
estimates of tonnage and board feet per year for utilization planning purposes.
Response:
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Community Fire Plan and Coordination with adjacent landowners and agencies: This project will
implement high-priority needs identified in the 2004 South Deschutes Community Fire Protection Plan and
the neighborhood Action Plans to be performed in early 2005 (identified in a separate application). The
Watershed Research and Training Center is responsible for preparing the plan, and Marcus Kaufman (541346-0661) is the project coordinator. COIC, ODF, COFMS, and the neighborhood sub-regions each have
representation on the Community Fire Plan Steering Committee to ensure coordination and synergy between
planning and implementation. Furthermore, Sunriver Environmental, to the north, and Walker Range, to the
south, will be consulted during the planning and implementation process.
Cooperators/Partners: Primary Collaborators include COIC; Upper River Coalition and LaPine Community
Action Team; Watershed Research & Training Center; LaPine Fire District; Oregon Department of Forestry;
and Central Oregon Fire Management Services. Deschutes County Project Wildfire; Deschutes County Soil
and Water Conservation District; COIC’s COPWRR project; Sunriver Environmental; Walker Range; Upper
Deschutes Watershed Council, and other organizations will be represented on the project Steering Committee.
Local Support and Match: Local support for this project has been demonstrated by the inordinate amount of
time and energy already expended to date – community groups and agency representatives have been meeting
for 6 months so far, and this in-kind commitment will continue. Private landowners will provide an average
30% match on treatment costs (using a sliding scale based on family income), and community partners will
provide a 10% match on high-priority community infrastructure improvements.
Response:
Enclosure 3A - Project Work Form
Tasks
Time Frame
Responsible Party
Develop the South Deschutes County
Community Fire Protection Plan through the
“Upper Deschutes Basin Community Fire
Plans” project; including neighborhood
meetings, data analysis, etc.
Pre-grant period:
February, 2004 – February, 2005
Watershed Research & Training Ctr.
Neighborhood Coalitions &
Coordinators
COFMS, ODF, LaPine RFD
COIC
Research models of neighborhood-level fire
protection responsibilities and standards
(documents and governance models).
Pre-grant period:
February, 2004 – June, 2004
Neighborhood Coalitions and
Coordinators
Develop neighborhood-level Action Plans for
the South Deschutes County Community Fire
Protection Plan, including individual lot
assessments, and determine utilization
opportunities.
Pre-grant period:
February, 2005 – April, 2005
Neighborhood Coalitions &
Coordinators
COIC
Watershed Research and Training Ctr.
LaPine RFD
Convene Steering Committee; Select Phase I
activities; establish monitoring protocols;
establish fund administration process; and
create certified contractor list.
April – May, 2005
COIC
Neighborhood Coalitions &
Coordinators
Steering Committee
Watershed Research & Training Ctr.
Coordinate and Implement Phase I treatments
April – November, 2005
COIC
Neighborhood Coalitions &
Coordinators
Steering Committee
Contractors and Landowners
Select Phase II Activities; incorporate
monitoring results
December, 2005 – March, 2006
COIC
Neighborhood Coalitions &
Coordinators
Steering Committee
Coordinate and Implement Phase II treatments
April – November, 2006
COIC
Neighborhood Coalitions &
Coordinators
Steering Committee
Contractors and Landowners
Select Phase III Activities; incorporate
monitoring results
December, 2006 – March, 2007
COIC
Neighborhood Coalitions &
Coordinators
Steering Committee
Coordinate and Implement Phase III
treatments
March, 2007 - November, 2007
COIC
Neighborhood Coalitions &
Coordinators
Steering Committee
Contractors and Landowners
Create comprehensive annual report (Phase I,
II, and III) for dissemination to other
communities, agencies, and interested parties.
December, 2005 – December, 2007
COIC
(annually – also described in the Planning Neighborhood Coalitions &
Grant).
Coordinators
Steering Committee
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
COIC/
Landowners
Personnel (33 month total)
Implementation Coordinator 1FTE
Program Assistant .1FTE
Subtotal
Applicant
$126,816
$12,224
$139,040
Partner 1
Partner 2
Neigh. Coalit./
LaPine RFD
$24,000
Steering
Committee
$24,000
$24,000
$24,000
Total
$174,816
$12,224
$187,040
Fringe Benefits (33 mo. total)
Implementation Coordinator
Program Assistant
Subtotal
$61,789
$6,061
$67,850
$61,789
$6,061
$67,850
$6,000
$6,000
$12,000
$6,000
$6,000
$12,000
$100,025
$100,025
$100,025
$100,025
$6,000
$27,811
$33,811
$6,000
$27,811
$33,811
Travel (33 month total)
Site visits
Post-work site inspections
Subtotal
Equipment
Optional Chipper/forwarder/loader
Subtotal
Supplies (33 month total)
Outreach to landowners
General Office Supplies
Subtotal
Contractual
FUELS TREATED: $250K Year 1;
$500,000 Year 2; $500,000 Year 3
Subtotal
$250,000
$107,143
$357,143
$1,000,000
$1,250,000
$428,571
$535,714
$1,428,571
$1,785,714
Other
Monitoring (33 month total)
Infrast. Improvements @ 50K/year
Subtotal
Total Costs
$30,000
$150,000
$180,000
$1,782,726
$535,714
$6,000
$30,000
$36,000
$6,000
$6,000
$42,000
$180,000
$222,000
$60,000
$30,000
$2,408,440
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.