Enclosure 3B - Project Summary Form
167
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization:
Central Oregon Intergovernmental Council
Phone:
Type of Applicant: (enter appropriate letter in box)
F
541-548-9525
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
541-548-9549
Email:
scotta@coic.org
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2363 SW Glacier Place, Redmond, OR 97756
Project Coordinator
Project Coordinator (Name and Title):
Scott Aycock, Program Administrator
Organization/Jurisdiction:
Central Oregon Intergovernmental Council
Phone:
FAX:
Email:
541-548-9525
541-548-9549
scotta@coic.org
Project Information
Project Title:
South Deschutes County Community Fire Action Plan
Proposed Project Start Date:
Proposed Project End Date:
March, 2005
June, 2008
Federal Funding Request:
Total Project Cost:
$274,579
$346,579
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other: 1 of 3
grants being submitted by COIC, this project will provide planning and support for the South Deschutes County Community Fuels
Treatment and Mitigation project, and is 2nd in priority. The COPWRR Phase III grant is an entirely separate project.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
This project will build on the South Deschutes County 2004 Community Fire Protection Plan being developed through
the “Upper Deschutes Basin Community Fire Plans” project. Project partners will create neighborhood-specific Action
Plans, provide outreach and education efforts to individual landowners, perform NEPA reviews for project
implementation, and help organize rural, high hazard communities in the WUI of South Deschutes County to bring
CC&Rs in compliance with Oregon Senate Bill 360 fire protection standards. These communities are loosely organized
– when organized at all – and do not have up-to-date governance structures or plans addressing fire protection
responsibilities and standards. COIC and other project partners are committed to help develop permanent local
community capacity to work with adjacent landowners and public agencies on wildfire risk reduction efforts.
Project Location:
County:
Federal Congressional District:
South Deschutes County, Oregon
Deschutes
Oregon 2nd
Name of Federal, tribal, and/or State Official with whom you coordinated this
proposal:
Telephone number of Contact:
FEDERAL: Sue Stewart, Central Oregon Fire Management Services
STATE: Stuart Otto, Oregon Department of Forestry
541-416-6745
541-447-5658
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
 change fire behavior
 WHO are your collaborators - are they current or potential collaborators?
Address these
through fuels reduction
 describe the relationship of this plan’s desired outcome to NFP Goals
items as
 increase community
and to any existing community fire protection plan.
applicable:
education and awareness
 project time frames and matching or contributed funds
 enhance fire protection
 tools and/or skills needed to complete project
capability
 specific project location, geographic extent, and fire risk assessment
 desired outcome
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Overview; Community Education & Awareness; Enhance Fire Protection Capability; Change Fire Behavior;
Desired Outcomes: Funding is requested to assist 25 neighborhoods in South Deschutes County with
ongoing planning and outreach activities resulting from the 2004 South Deschutes County Community Fire
Protection Plan process. The project will assist communities to change local fire behavior by developing
Action Plans for implementation of fuels reduction projects in high-priority areas within high-risk lodgepole
and ponderosa pine forests, will help rural communities identify weaknesses in current fire protection
capacity (e.g. driveway widths, water sources, etc.), and will also build individual and community awareness
of wildfire risk reduction opportunities and responsibilities in light of SB 360. The desired outcomes are the
development of a regionally-coordinated network of communities that have the collective capacity to address
private land wildfire risk reduction in cooperation with public agency efforts on adjacent federal lands;
Action Plans for each neighborhood; completed NEPA analyses for Phase I-III fuel treatment projects; SB
360-compliant CC&Rs in each neighborhood; enhanced landowner understanding of their wildfire mitigation
responsibilities; and the identification and application of small diameter wood utilization opportunities.
Collaborators: This project is the result of a collaboration between the Upper River Coalition; LaPine
Community Action Team; Watershed Research & Training Center; Central Oregon Intergovernmental
Council; LaPine Rural Fire District; Oregon Department of Forestry; Central Oregon Fire Management
Services; Deschutes Co. and Deschutes Co. Project Wildfire; and the Upper Deschutes Watershed Council.
All of these organizations have been involved in preparing this project concept and the project activities.
Relationship to NFP Goals and Existing Community Fire Protection Plans:
This project addresses the National Fire Plan goal to improve community involvement and capacity to
develop and implement citizen-driven solutions to lessen local vulnerability to risks associated with wildland
fires, and will create Action Plans for the 2004 South Deschutes County Community Fire Protection Plan.
Project Time Frame, Sequencing, and Match:
The project will begin in Spring, 2005, after the completion and adoption of the Community Fire Protection
Plan. The project is timed to correspond with Phase I (Year 1) of the South Deschutes County Community
Fuel Treatment and Mitigation Project, and will provide detailed planning and neighborhood capacitybuilding for the on-the-ground fuel treatment projects. Match will be derived through the in-kind
contributions of project partners, community leaders, and individual residents of South County. COIC will
also apply to Deschutes County for Title III (‘Payments to Counties’) cash match.
Tools and Skills Needed: Project coordination; meeting facilitation; capacity-building; data collection and
analysis; understanding of wildfire risk factors and natural resource management; ability to work with public
land agency employees, organizational structures; understanding of the NEPA process; and outreach and
education processes (“messaging”). Collectively, the partners listed above have these tools and skills.
Location and Fire Risk Assessment: The project includes 25 neighborhoods south of Sunriver Resort in
Southern Deschutes County, Oregon. The region has been organized into 2 sub-regions – 1) the 11
communities of the Upper River Coalition, and 2) the 14 communities of the LaPine Coalition. This includes
over 55,000 acres of private land interspersed with Prineville BLM and Deschutes National Forest lands
(lodgepole and ponderosa pine forests). Fire risk assessment and priority-setting will be accomplished using
the “Framework for Community Fire Plans” developed by the Program for Watershed and Community Health
and USDA Forest Service Region 6. There is no Local Coordination Group, yet, for Central Oregon.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Planning for Action (40 points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
 Fire behavior changes through fuels reduction
 Community education and awareness
 Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
E. Describe your ability to complete project in one year of receipt of funds
A. Outcome and Measurements: The desired outcomes are: Action Plans for each neighborhood
(measured by # of completed Plans and total acres encompassed); completed NEPA analyses for Phase I-III fuel
treatment projects (acres approved through NEPA); SB 360-compliant CC&Rs in each neighborhood (# of acres
under SB360-compliant CC&Rs); enhanced landowner understanding of their wildfire mitigation responsibilities
(acres of landowner-initiated mitigation activities); and the identification and application of small diameter wood
utilization opportunities (tons or board feet utilized; $ value of raw material and final products).
B. Fire Behavior; Community Education and Awareness; Enhanced Suppression Capability: The project will
assist communities to change local fire behavior by developing Action Plans for implementation of fuels reduction
projects in high-priority areas within high-risk pine forests, will help rural communities identify weaknesses in
current fire protection capacity (e.g. driveway widths, water sources, etc.), and will also build individual &
community awareness of wildfire risk reduction opportunities & responsibilities in light of SB 360.
C. Implementation and Previous Planning: Implementation will be effected through the South Deschutes County
Fuel Reduction and Mitigation Project grant being submitted in tandem with this grant. This project will enhance
and complete the 2004 South Deschutes County Community Fire Protection Plan currently under way.
D. Landowner Responsibility: This project will address landowner responsibility by implementing SB 360
standards in neighborhood CC&Rs and will provide resources to create CC&Rs where there currently are none.
E. Funds: This project is aligned with a 3-year (phase) implementation grant, and can be implemented annually.
Response:
2.
Enhancing Community Collaboration and Local Capacity. (30 points)
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and the level of
their involvement.
C. How will this project enhance local community collaboration and local capacity for cooperative action?
D. Describe skills or experience the community will gain through development of this plan.
Response:
A. Collaboration: The project partners described on the previous page represent private
neighborhoods and public agencies across the project area. Group facilitation, immediate implementable
outcomes, and education techniques will be used to motivate groups and individuals to collaborate to create a
comprehensive approach to wildfire risk reduction in South Deschutes County.
B. Partners: Primary Collaborators include COIC; Upper River Coalition and LaPine Community Action
Team (neighborhoods and individuals); Watershed Research & Training Center; LaPine Fire District; Oregon
Department of Forestry; and Central Oregon Fire Management Services. Other organizations will be
represented on the project Steering Committee. Local support for this project has been demonstrated by the
inordinate amount of time and energy already expended to date – community groups and agency
representatives have been meeting for 6 months so far, and this in-kind commitment will continue.
C. Collaboration and Capacity: This project is aimed at developing a regionally-coordinated network of
communities that have the collective capacity to address private land wildfire risk reduction in cooperation
with public agency efforts on adjacent federal lands. COIC will help develop capacity, and then pass on the
project to local parties when capacity reaches critical mass.
D. Community Skills and Experiences: Community members and representatives will gain planning, action
planning, wildfire risk assessment, and collaboration experiences through this project.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3.
Expanding Community Participation. (30 Points)
A.
B.
C.
D.
E.
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
A. Local Coordination Group: As there is no Local Coordination Group (LCG) active in Central Oregon,
this project is proposed to fulfill some LCG functions. The project will build on the outcomes of the 2004
South Deschutes County Fire Protection Plan and develop Action Plans for high-priority needs identified in
the Plan. These Action Plans will prioritize private land activities, and assist in the prioritization of adjacent
federal land fuel treatment activities.
B-C. Leveraging Funding and Local Support: The primary partners include COIC; the Upper River
Coalition and LaPine Community Action Team (representing 25 neighborhoods); the Watershed Research &
Training Center; the LaPine Rural Fire District; the Oregon Department of Forestry; and Central Oregon Fire
Management Services; and other organizations will be represented on the project Steering Committee. These
partners have all collaborated on the creation of this proposal and will be collaborating on the development of
the 2004 South Deschutes County Fire Protection Plan, which will give this project a head start on project
activities (see Project Work Form). Perhaps due to many recent “near-misses” from severe wildfires over the
last 3 years, local support for this project has already been demonstrated by the inordinate amount of time and
energy already expended to date - community groups and agency representatives have been meeting for 6
months so far, and this in-kind commitment will continue. Opposition may come from some elements of the
community that would prefer to “go it alone.” In this event, these persons and groups will be presented with
information regarding their minimal responsibilities accruing from SB 360, and will also be presented
information on project successes and opportunities to encourage them to join the process.
D. Marketing and Implementation: The South Deschutes County area is marked by low levels of community
organization (e.g. LaPine is not incorporated and many of the neighborhoods do not currently have CC&Rs),
high unemployment and poverty rates, and a pervasive ‘culture of independence.’ These factors have
combined to exclude the region from many of the recent fuel reduction programs and plans within the broader
Central Oregon region. Capacity-building is desperately needed in the area to enable local residents to take
responsibility for ongoing wildfire mitigation. This project includes funding and steps to provide mid and
post-planning community outreach and education regarding opportunities and responsibilities for wildfire risk
mitigation. Furthermore, all listed partners are committed to working on the 2004 South Deschutes County
Fire Protection Plan, through the Action Plan process described in this application, and then through
implementation as described in the South Deschutes County Communities Fuels Treatment and Mitigation
Project grant application.
E. Model for other communities: The project’s effectiveness in achieving ecological, fuels reduction, economic,
and collaboration goals will be monitored by the project manager, with the oversight of the Steering Committee
and project partners, with annual reporting to local, state, and national parties.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Develop the South Deschutes County
Community Fire Protection Plan through the
“Upper Deschutes Basin Community Fire
Plans” project; including neighborhood
meetings, data analysis, etc.
Pre-grant period through Phase I:
February 2004 – February 2006
Watershed Research & Training Ctr.
Neighborhood Coalitions &
Coordinators
COFMS, ODF, LaPine RFD
COIC
Research models of neighborhood-level fire
protection responsibilities and standards
(documents and governance models).
Develop neighborhood-level Action Plans for
the South Deschutes County Community Fire
Protection Plan, Phase I (Year 1), including
individual lot assessments, work plans and
schedules, and determine utilization
opportunities.
Pre-grant period:
February 2004 – June 2004
Neighborhood Coalitions and
Coordinators
March 2005 – April 2005
Watershed Research and Training Ctr.
Neighborhood Coalitions &
Coordinators
COIC
Steering Committee
LaPine RFD
Perform (private land) NEPA Analysis for
Phase I fuel treatments.
March 2005 – May 2005
Consultant
Agencies
Develop neighborhood-level Action Plans for
the South Deschutes County Community Fire
Protection Plan, Phase II (Year II), including
individual lot assessments, work plans and
schedules, and determine utilization
opportunities.
October 2005 – December 2005
Watershed Research and Training Ctr.
Neighborhood Coalitions &
Coordinators
COIC
Steering Committee
LaPine RFD
Perform (private land) NEPA Analysis for
Phase II fuel treatments.
January 2006 – March 2006
Consultant
Agencies
Develop neighborhood-level Action Plans for
the South Deschutes County Community Fire
Protection Plan, Phase III (Year III), including
individual lot assessments, work plans and
schedules, and determine utilization
opportunities.
October 2006 – December 2006
Watershed Research and Training Ctr.
Neighborhood Coalitions &
Coordinators
COIC
Steering Committee
LaPine RFD
Perform (private land) NEPA Analysis for
Phase III fuel treatments.
Facilitate the development of appropriate
governance structures for each neighborhood,
including forming homeowners’/
neighborhood associations, if necessary.
Develop neighborhood-level fire protection
responsibilities and standards (CCRs, etc.),
consistent with OR SB 360.
Create and disseminate community education
and outreach materials to all landowners in the
South Deschutes County area.
January 2007– March 2007
Consultant
Agencies
Neighborhood Coalitions &
Coordinators
COIC
Deschutes County
Deschutes County Project Wildfire
Hold quarterly general public community
meetings to update progress and develop
further buy-in.
February 2005 – February 2008
Create comprehensive annual reports (Phase IIII) for dissemination to other communities,
agencies, and interested parties.
December 2005 – February 2006
December 2006 – February 2007
December 2007 – February 2008
Pre-grant period through December
2007
February 2005 – June 2008
Neighborhood Coalitions &
Coordinators
Deschutes County Project Wildfire
COIC
Watershed Research & Training Ctr.
Neighborhood Coalitions &
Coordinators
COIC
Agencies
LaPine RFD
Watershed Research and Training Ctr.
COIC
Neighborhood Coalitions &
Coordinators
Watershed Research and Training Ctr.
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Personnel (39 month total)
Project Manager (.3 FTE)
Program Assistance (.1 FTE)
Subtotal
Applicant
Partner 1
COIC/Coalitions Public Agencies
$44,962
$30,000
$21,000
$ 7,223
$52,185
$30,000
$21,000
Partner 2
Total
Non-profit
Partners
$21,000
$21,000
$116,962
$7,223
$124,185
Fringe Benefits (39 mo. total)
$21,907
$ 3,582
$25,489
$21,907
$3,582
$25,489
$6,000
$6,000
$12,000
,
$6,000
$6,000
$12,000
$13,905
$15,000
$28,905
$13,905
$15,000
$28,905
$60,000
$15,000
$75,000
$60,000
$15,000
$75,000
Legal Fees for 25 Neighborhoods
Project Website and maintenance
Subtotal
$75,000
$6,000
$81,000
$75,000
$6,000
$81,000
Total Costs (39 months)
$274,579
Project Manager (.3 FTE)
Program Assistance (.1 FTE)
Subtotal
Travel (39 month total)
Meetings and Outreach
Assessor Site Visits
Subtotal
Equipment
Subtotal
Supplies (39 month total)
Office Supplies and Overhead
Outreach Materials
Subtotal
Contractual (39 month total)
Neighborhood Coalitions
(private land) NEPA Consultant
Subtotal
Other (39 month total)
$30,000
$21,000
$21,000
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.
$346,579