Enclosure 3A - Project Summary Form
125
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Don Matlick
Oregon Department of Forestry
Phone:
Type of Applicant: (enter appropriate letter in box)
A
503-945-7444
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
503-945-7454
Email:
dmatlick@odf.state.or.us
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2600 State St, Salem OR 97410
Project Coordinator
Project Coordinator (Name and Title):
Dennis Sifford, Staff Forester
Organization/Jurisdiction:
Douglas Forest Protective Association
Phone:
FAX:
Email:
541 672-6507
541 440-3424
dsifford@odf.state.or.us
Project Information
Project Title:
Sutherlin Fuels Reduction
Proposed Project Start Date:
Proposed Project End Date:
October 2004
December 2006
Federal Funding Request:
Total Project Cost:
$246,200
$392,700
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
Yes, this is State priority # 21 -This grant is to provide funding to support the continuation of The Hazardous Fuels Reduction
Program in Sutherlin area of Douglas District.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
This project is to extend and increase the width of the created community fuel break, and defensible space.
There has been ongoing work with funding from the 2002 & 2003 Wildland Urban Interface Grant Programs.
With this grant, Douglas Forest Protective Association (DFPA) will continue reducing hazardous vegetation
around structures and the community of Sutherlin in Central Douglas County with the cooperation and
coordination of local fire departments, Douglas County Government, Douglas Soil and Water Conservation
District, and Bureau of Land Management. The area has become overgrown with noxious weeds, brush, and
trees. The overload of available fuels for wildfires has created a potential for catastrophic fires that could
threaten the second largest populated community within Douglas County. Natural Hazard Mitigation Plans
and Community Protection Strategy will provide the guidance for mitigating hazardous fuels.
Project Location:
County:
Federal Congressional District:
Sutherlin (43.23.9483/-123.17.5707)
Douglas
Fourth
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Dave Lorenz, Oregon Department of Forestry, Southern Oregon Area
Douglas County Coordination Group
Telephone number of Contact:
541 440-3412
541 672-6507
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as applicable:  anticipated outcomes

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 community partners and their
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Project location: This project is for the community of Sutherlin and adjacent areas that are listed on the
National Registry of at risk community, and addressed in the Natural Hazard Mitigation Plans for Douglas
County.
Anticipated outcomes: This grant request is to continue to create defensible spaces and a community fuel break
by reducing hazardous fuels in the Sutherlin area. This hazardous fuel reduction work has been ongoing since
the 2002 Wildland Urban Interface Grant Program began within Douglas County.
Community Partners: We will utilize our established partnerships as well as continue to explore and develop
new ones. Our current partners are: City of Sutherlin and Calapooyia and Fairoaks Rural Fire Departments
that assist with evaluating areas to be treated; Douglas County Fire Chiefs Association representatives review
project applications; BLM coordinating fuel reduction work on adjacent ownership; Douglas Soil & Water
Conservation District coordinate the treatment of noxious weeds within treatment areas; and Douglas County
Community Service crews, local contract crew, local contractors, civic organization members, and
landowners to provide the labor and mechanical equipment to treat the fuels.
Relationship to risk assessment and mitigation plans: Douglas County Emergency Service has developed a
section covering wildfire in their Natural Hazard Mitigation Plan, and Umpqua Regional Council of
Governments is finalizing the development of Natural Hazard Mitigation Plans specific to each community
within Douglas County. These plans identify issues related to wildfires; lists the goals and action items that
address the issues, and prioritize fuel treatment areas for the communities. The following partners have
contributed to a Community Protection Strategy for lands within or adjacent to Douglas Protection District:
Douglas Forest Protective Association (DFPA), Bureau of land Management (BLM) Roseburg District &
Medford District, United States Forest Service (USFS) Umpqua National Forest, Douglas County Planning
Department, Douglas Soil and Water Conservation District, City and Rural Fire Districts. The Community
Protection Strategy establishes guidelines for reducing fuels that contribute to fire behavior within 3 zones
from 500 feet to 1.5 miles from residences or property lines.
Extent of project: We anticipate treating 200 acres that will create defensible space around structures, and
create fuel breaks adjacent to subdivisions and the community by reducing hazardous amounts of fuel
buildup. Douglas Soil and Water Conservation District (DSWCD) with assistance from the Oregon
Department of Agriculture (ODA) will implement a chemical treatment program for the Gorse, Scotch
Broom, and Blackberries in the areas where hazardous fuels reduction work has been accomplished.
Project timelines and contributed funds: The project timeframe will be October 2004 to December 2005.
Contributing funds include some personnel time, equipment, and supplies provided by the applicant,
cooperators, and landowners.
Ability to complete projects: We have treated over 1100 acres benefiting an estimated 851 dwellings from the
removal and maintenance of hazardous fuels over the past 4 years throughout Douglas County. We continue
to have more requests for treatment work than there is available funding. The projects have been
accomplished through the utilization of Douglas Forest Protective Association crews, Douglas County
Community Service crews, local contractors, and local landowners.
This proposed project’s funding would provide assistance to those who are physically or financially unable to do the work
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. Management of fuels, specifically the reduction of hazardous fuel accumulations within and adjacent
to communities, is the best opportunity to improve the chances for survivability of structures, and a
safer environment for successful fire suppression efforts. Areas with reduced fuel provides the
opportunities for fire suppression resource to keep fires small, therefore saving Douglas County
communities and their watersheds from devastation and destruction,
B. By reducing the hazardous fuel in and around Sutherlin, will mitigate the amount of available fuels and
heavy fuel loadings that create more intense, explosive, and destructive fires during dry periods during
the year. Throughout the year, fuels reduction work will include removing overgrown grasses and
brush, ladder fuel reduction, pruning tree limbs, thinning overstocked stands, and debris disposal. This
will be accomplished by hand and mechanized equipment, and prescribed fire. The removed material
will be utilized for firewood, landscaping chips, hauled to a disposal site to be recycled as mulching
material, or piled and burned.
C. By reducing the overgrowth of vegetation, noxious weeds, and removing dead material that has
accumulated over the past 50+ years, this project will provide sites that can be managed by the
homeowners/landowners on a routine basis.
D. During fire season, DFPA’s Forest Officers provide property evaluations and recommendations to
landowners regarding the benefits of a maintained landscape, and if necessary information about our
Hazardous Fuel Reduction Program during on site visits. When in the area, DFPA’s WUI Project
Coordinator makes contact with previous project landowners to evaluate continued maintenance,
answer questions, and/or make recommendations as needed. The local fire departments have agreed to
provide time to inform and educate landowners within their jurisdictions of the importance of providing
and maintaining a fire safe community. We have witnessed neighbors encouraging neighbors in some
previous project areas to maintain their landscapes.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. Funding under this grant proposal, DFPA’s Project Field Coordinator will continue to be utilized to
conduct the project evaluations and progress monitoring. This project will help provide employment
for other seasonal DFPA employees, Douglas County Corrections Community Service personnel, and
local contract forestry and fire crews during the winter and spring months when these crews and
individuals are normally unemployed. Local mechanized equipment contractors with specialized fuel
grinding attachments will be utilized on projects where they can be effective and efficient.
B. For DFPA, this proposal will sustain one year around position, and continue employment for
approximately 20 seasonal firefighters. For Douglas County Corrections Department, this proposal
will help maintain two year around supervisors and 10 to 15 Community Service personnel. This
funding helps maintain stability in our available seasonal fire workforce, therefore increasing the
experience level of our fire suppression workforce by keeping them employed year around. In
addition, this project also enhances the effectiveness of the noxious weed abatement program
conducted by Douglas Soil and Water Conservation District.
C. While working on projects, all employees enhance their safety awareness, become more
knowledgeable of the safety requirements, and improve their skills and abilities using power tools that
can be applied to many activities on and off the job. Training opportunities are provided to all these
employees that will help their development for both non-supervisory and supervisory positions.
D. Most of the material from the projects is utilized for firewood by the landowner, chipped for
landscaping material or recycled as mulching or composting through the Douglas County Public
Works Department.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. This project will be implemented using the guidelines identified in the Community Protection Strategy
developed in 2003; a copy can be obtained from DFPA. The Natural Hazard Mitigation Plan developed in
2002/03 by Douglas County Emergency Services Division, a copy of this plan can be obtained from
Chuck Perino, Douglas County Planning. The Umpqua Regional Council of Governments Communities
Natural Hazard Mitigation Plans developed in 2003/04, a copy of these plans can be obtained from Rex
Eads, URCOG.
B. Project coordination will be accomplished through the Douglas County Area Coordination Group, which
includes representatives from DFPA, BLM, USFS, Douglas County Fire Chief, Umpqua Watershed
Council, and the Douglas County Soil and Water Conservation District.
C. DFPA works closely with the Oregon Department of Forestry, US Forest Service, BLM, Douglas County,
Forest Landowner Associations, Douglas County Fire Chiefs Association, local community leaders and
associations, homeowner groups, and individuals on numerous projects.
D. Support for the project has been extraordinary, from the county commissioners, industrial landowners, to
the next-door neighbor. Both BLM and USFS are seeking funding for projects on adjacent federal lands.
Enclosure 3A - Project Work Form
Tasks
Time Frame
Responsible Party
Evaluate project sites and educate
project landowners.
Ongoing October 2004 –
December 2006
DFPA Project Coordinator and
local fire department
staff.
Coordinate project proposal with
Douglas County Area Coordination
Group
Ongoing October 2004 –
December 2005
DFPA Project Coordinator,
and/or Grant Administrator.
Organize DFPA seasonal workforce
crew.
October 2004
DFPA staff.
Develop contracts/agreements with
local contractors, crews, and partners
as needed.
November 2004 – October 2006
DFPA staff, Grant
Administrator, and DFPA
Project Coordinator.
Implement fuel treatment projects.
Ongoing October 2004 –
December 2006
DFPA Crews, Douglas County
Crews, local contractors and
crews, and landowners.
Ongoing
DFPA Project Coordinator,
DFPA’s Public Information
Officer, & local fire
departments.
Within 2 months after project
completed.
DFPA Project Coordinator &
Grant Administrator.
Inform public of program through
media, townhall meetings, door-todoor contacts, and coordination with
cooperators through tours and project
updates.
Provide project accomplishment
report.
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Douglas County
Fire Depts.
55,190
57,510
25,200
10,000
55,190
57,510
25,200
10,000
24,172
26,967
24,172
26,967
4,838
5,426
110
500
4,838
5,426
110
500
1,085
950
2,450
1,085
950
2,450
Total
Personnel
Subtotal
$147,900
Fringe Benefits
Subtotal
$51,139
Travel
Subtotal
$10,874
Equipment
Subtotal
$4,85
Supplies
Subtotal
Contractual
,
160,000
Subtotal
$160,000
160,000
Other
,
Subtotal
Total Costs
2,000
15,217
2.000
15,217
$246,200
$107,290
$17,217
$26,260
$12,950
$392,700
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.