Enclosure 3A - Project Summary Form
123
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Don Matlick
Oregon Department of Forestry
Phone:
Type of Applicant: (enter appropriate letter in box)
A
503-945-7444
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
503-945-7454
Email:
dmatlick@odf.state.or.us
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2600 State St, Salem OR 97410
Project Coordinator
Project Coordinator (Name and Title):
Dennis Sifford, Staff Forester
Organization/Jurisdiction:
Douglas Forest Protective Association
Phone:
FAX:
Email:
541 672-6507
541 440-3424
dsifford@odf.state.or.us
Project Information
Project Title:
Northern Douglas District Fuels Reduction
Proposed Project Start Date:
Proposed Project End Date:
October 2004
December 2006
Federal Funding Request:
Total Project Cost:
$248,800
$395,500
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
Yes, this is State priority # 19 - This grant is to provide funding to support the continuation of The Hazardous Fuels Reduction
Program in Northern portion of Douglas District in concert with the South Douglas District program.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
This grant request is for the Douglas Forest Protective Association (DFPA) to create over 200 acres of
defensible space and/or community fuel breaks by reducing hazardous fuels in Northern Douglas County,
through the cooperation and coordination of local fire departments, Douglas County Government, Bureau of
Land Management, and the United States Forest Service. This hazardous fuel reduction work has been
ongoing since the 2001 Wildland Urban Interface Grant Program began within Douglas County. Natural
Hazard Mitigation Plans and Community Protection Strategy will provide the guidance for mitigating
hazardous fuels.
Project Location:
County:
Federal Congressional District:
Northern Douglas District
Douglas
Fourth
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
Tom Lonie, Bureau of Land Management, Roseburg District.
Dave Lorenz, Oregon Department of Forestry, Southern Oregon Area
Douglas County Coordination Group
541 464-3372
541 440-3412
541 672-6507
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as applicable:  anticipated outcomes

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 community partners and their
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Project location: This project is for the communities and adjacent areas within Northern Douglas County, that
are listed on the National Registry of at risk communities, and addressed in the Natural Hazard Mitigation
Plans for Douglas County.
Anticipated outcomes: This grant request is to continue to create defensible space and/or community fuel
breaks by reducing hazardous fuels in Northern Douglas County. This hazardous fuel reduction work has
been ongoing since the 2001 Wildland Urban Interface Grant Program began within Douglas County.
Community Partners: We will utilize our established partnerships as well as continue to explore and develop
new ones. Our current partners are: City and Rural Fire Departments that assist with evaluating areas to be
treated; Douglas County Fire Chiefs Association representatives review project applications; USFS and BLM
coordinating fuel reduction work on adjacent ownership; Douglas Soil & Water Conservation District
coordinate the treatment of noxious weeds within treatment areas; Douglas County Emergency Services and
Umpqua Regional Council of Government to develop Hazard Mitigation Plans; and Douglas County
Community Service crews, local contract crew, local contractors, civic organization members, and
landowners to provide the labor and mechanical equipment to treat the fuels.
Relationship to risk assessment and mitigation plans: Douglas County Emergency Service has developed a
section covering wildfire in their Natural Hazard Mitigation Plan, and Umpqua Regional Council of
Governments is finalizing the development of Natural Hazard Mitigation Plans specific to each community
within Douglas County. These plans identify issues related to wildfires; lists the goals and action items that
address the issues, and prioritize fuel treatment areas for the communities. The following partners have
contributed to a Community Protection Strategy for lands within or adjacent to Douglas Protection District:
Douglas Forest Protective Association (DFPA), Bureau of land Management (BLM) Roseburg District &
Medford District, United States Forest Service (USFS) Umpqua National Forest, Douglas County Planning
Department, Douglas Soil and Water Conservation District, City and Rural Fire Districts. The Community
Protection Strategy establishes guidelines for reducing fuels that contribute to fire behavior within 3 zones
from 500 feet to 1.5 miles from residences or property lines.
Extent of project: We anticipate treating over 200 acres that will create defensible space around structures,
and /or create fuel breaks adjacent to subdivisions and communities by reducing hazardous amounts of fuel
buildup.
Project timelines and contributed funds: The project timeframe will be October 2004 to December 2005.
Contributing funds include some personnel time, equipment, and supplies provided by the applicant,
cooperators, and landowners.
Ability to complete projects: We have treated over 1100 acres benefiting an estimated 851 dwellings from the
removal and maintenance of hazardous fuels over the past 4 years throughout Douglas County. We continue
to have more requests for treatment work than there is available funding. The projects have been
accomplished through the utilization of Douglas Forest Protective Association crews, Douglas County
Community Service crews, local contractors, and local landowners.
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. Management of fuels, specifically the reduction of hazardous fuel accumulations within and adjacent
to communities, is the best opportunity to improve the chances for survivability of structures, and a
safer environment for successful fire suppression efforts. Areas with reduced fuel provides the
opportunities for fire suppression resource to keep fires small, therefore saving Douglas County
communities and their watersheds from devastation and destruction,
B. By reducing the hazardous fuel in and around Douglas County, will mitigate the amount of available
fuels and heavy fuel loadings that create more intense, explosive, and destructive fires during dry
periods during the year. Throughout the year, fuels reduction work will include removing overgrown
grasses and brush, ladder fuel reduction, pruning tree limbs, thinning overstocked stands, and debris
disposal. This will be accomplished by hand and mechanized equipment, and prescribed fire. The
removed material will be utilized for firewood, landscaping chips, hauled to a disposal site to be
recycled as mulching material, or piled and burned.
C. By reducing the overgrowth of vegetation, noxious weeds, and removing dead material that has
accumulated over the past 50+ years, these projects will provide sites that can be managed by the
homeowners/landowners on a routine basis.
D. During fire season, DFPA’s Forest Officers provide property evaluations and recommendations to
landowners regarding the benefits of a maintained landscape, and if necessary information about our
Hazardous Fuel Reduction Program during on site visits. When in the area, DFPA’s WUI Project
Coordinator makes contact with previous project landowners to evaluate continued maintenance,
answer questions, and/or make recommendations as needed. The local fire departments have agreed to
provide time to inform and educate landowners within their jurisdictions of the importance of providing
and maintaining a fire safe community. We have witnessed neighbors encouraging neighbors in some
previous project areas to maintain their landscapes.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. Funding under this grant proposal, DFPA’s Project Field Coordinator will continue to be utilized to
conduct the project evaluations and progress monitoring. This project will help provide employment
for other seasonal DFPA employees, Douglas County Corrections Community Service personnel, and
local contract forestry and fire crews during the winter and spring months when these crews and
individuals are normally unemployed. Local mechanized equipment contractors with specialized fuel
grinding attachments will be utilized on projects where they can be effective and efficient.
B. For DFPA, this proposal will sustain one year around position, and continue employment for
approximately 20 seasonal firefighters. For Douglas County Corrections Department, this proposal
will help maintain two year around supervisors and 10 to 15 Community Service personnel. All the
before mentioned personnel are trained fire personnel, and this funding helps maintain stability in our
available seasonal fire workforce, therefore increasing the experience level of our fire suppression
workforce by keeping them employed year around.
C. While working on projects, all employees enhance their safety awareness, become more
knowledgeable of the safety requirements, and improve their skills and abilities using power tools that
can be applied to many activities on and off the job. Training opportunities are provided to all these
employees that will help their development for both non-supervisory and supervisory positions.
D. Most of the material from the projects is utilized for firewood by the landowner, chipped for
landscaping material or recycled as mulching or composting through the Douglas County Public
Works Department.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. This project will be implemented using the guidelines identified in the Community Protection Strategy
developed in 2003; a copy can be obtained from DFPA. The Natural Hazard Mitigation Plan developed in
2002/03 by Douglas County Emergency Services Division, a copy of this plan can be obtained from
Chuck Perino, Douglas County Planning. The Umpqua Regional Council of Governments Communities
Natural Hazard Mitigation Plans developed in 2003/04, a copy of these plans can be obtained from Rex
Eads, URCOG.
B. Project coordination will be accomplished through the Douglas County Area Coordination Group, which
includes representatives from DFPA, BLM, USFS, Douglas County Fire Chief, Umpqua Watershed
Council, and the Douglas County Soil and Water Conservation District.
C. DFPA works closely with the Oregon Department of Forestry, US Forest Service, BLM, Douglas County,
Forest Landowner Associations, Douglas County Fire Chiefs Association, local community leaders and
associations, homeowner groups, and individuals on numerous projects.
D. Support for the project has been extraordinary, from the county commissioners, industrial landowners, to
the next-door neighbor. Both BLM and USFS are seeking funding for projects on adjacent federal lands.
Enclosure 3A - Project Work Form
Tasks
Time Frame
Responsible Party
Evaluate project sites and educate
project landowners.
Ongoing October 2004 –
December 2006
DFPA Project Coordinator and
local fire department
staff.
Coordinate project proposal with
Douglas County Area Coordination
Group
Ongoing October 2004 –
December 2005
DFPA Project Coordinator,
and/or Grant Administrator.
Organize DFPA seasonal workforce
crew.
October 2004
DFPA staff.
Develop contracts/agreements with
local contractors, crews, and partners
as needed.
November 2004 – October 2006
DFPA staff, Grant
Administrator, and DFPA
Project Coordinator.
Implement fuel treatment projects.
Ongoing October 2004 –
December 2006
DFPA Crews, Douglas County
Crews, local contractors and
crews, and landowners.
Ongoing
DFPA Project Coordinator,
DFPA’s Public Information
Officer, & local fire
departments.
Inform public of program through
media, townhall meetings, door-todoor contacts, and coordination with
cooperators through tours and project
updates.
Provide project accomplishment
report.
Within 2 months after project
completed.
DFPA Project Coordinator &
Grant Administrator.
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
48,881
60,521
25,200
7,000
48,881
60,521
25,200
7000
25,887
28,362
25,887
28,362
4,032
5,710
110
100
4,032
5,710
110
100
1,142
950
1,250
1,142
950
1,250
Douglas County Rural Fire Dept.
Total
Personnel
Subtotal
$145,246
Fringe Benefits
Subtotal
$49,805
Travel
Subtotal
$9,952
Equipment
Subtotal
$3,342
Supplies
Subtotal
Contractual
$168,000
Subtotal
$168,000
$168,000
Other
2,000
16,014
2,000
16,014
Total Costs
$248,800
$112,890
Project (Program) Income1
(using deductive alternative)
N/A
Subtotal
1
$18,014
$26,260
$8,350
$395,500
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.
N/A