Project Summary Form
Id Number 2006-078
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
State of Oregon Department of Forestry/DFPA/Douglas
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
503 945-7341
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
903 945-7416
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith Grant Coordinator
Organization/Jurisdiction:
ODF - Douglas Forest Protective Association (DFPA)
Phone: (111 111-1111 x 1111)
503-945-7341
FAX: (111 111-1111 x 1111)
503-945-7416
Call Ahead For FAX
Email:
msmith@odf.state.or.us
Project Information
Project Title:
Milo - Tiller - Jackson Ck.
Proposed Project Start Date:
07/01/2006
Federal Funding Request:
$ 209,562
Proposed Project End Date:
12/31/2007
Total Project Funding:
$
245,134
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
These project areas are located along the South Umpqua River between 18 and 30 miles east of Canyonville, OR in Douglas County. This fuel
reduction project will be a collaborative effort with the Douglas Forest Protective Association, Bureau of Land Management - Roseburg District,
Umpqua National Forest - Tiller Ranger District, Milo and Tiller Rural Fire Departments, private industrial landowners, and homeowners for the Milo Tiller - Jackson Creek areas. These areas have been threatened by major wildfires in 2002 and 2004. The goal is to improve the survivability for
people, homes, and the environment as identified in the Douglas County Community Wildfire Protection Plan. This project will create: community
fuel breaks; survivable/defensible space around structures; and access and evacuation route fuel management by reducing fuels through thinning,
pruning, chipping, and burning on approximately 178 acre with a direct benefit to approximately 80 family dwellings.
Project Location:
Latitude: 42.5603
Longitude: 123.115
County:
Douglas
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
4
Telephone number of Contact:
Bill Adams - BLM
541 464-3332 Ext.
Emily Sands - USFS
541 825-3201 Ext.
Ext.
Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses
longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
x project relationship to the community risk assessment and
x project location (e.g., Watershed,
Address
mitigation plan
neighboring community)
these items
as applicable: x anticipated outcomes
x amount or extent of actions (acres, number of homes, etc.)
x project timeline and matching or contributed funds
x community partners and their
role(s)
x proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you have not worked with a local coordination group, why not?
Yes. See first paragraph in response section below.
Is this project adjacent to a current prescribed burn project on federal lands or to one that is planned within the next
three years? (Yes/No) No
Please indicate planned treatments and associated acres:
* Treatment Thinning
Acres 178
Treatment
Acres 0
Treatment
Acres 0
Treatment
Acres 0
If you have a treatment type other than standard types above:
Other 1
Acres 0
Other 2
Acres 0
Land management representatives, from the agencies of the Douglas County Coordination Group, have collaborated on fuel reduction projects
within their agencies to facilitate the targeting of fuel treatment to adjacent areas in the intermingled jurisdiction.
This project is for the Milo - Tiller - Jackson Creek areas, located between 18 and 30 miles east of Canyonville, OR in Douglas County. The Milo
area was threaten during the Bland Mountain # 2 Fire in 2004; and, the Tiller and Jackson Creek areas were threaten by wildfire during the 2002
Tiller Complex. There are approximately 279 dwellings within these areas as identified in the Douglas County Community Wildfire Protection Plan
[CWPP]. These are three of the fourteen areas, which have been prioritized for fuel treatment in the Douglas County CWPP.
Over the past 50+ years, this area has become overgrown with brush and dense timber stands. The influx of people building homes in this forested
environment has added to the concern of fire managers. From a public safety and fire protection methodology standpoint to protect people,
structures, and the environment, it is critical to treat the fuels to reduce fire behavior and provide an opportunity for fire resources to successfully
control fires.
This project will create community fuel breaks, survivable/defensible space around structures, and access and evacuation route fuel management by
reducing fuels through thinning, pruning, chipping, and burning on approximately 178 acres, with a direct benefit to approximately 80 family
dwellings. The fuels reduction work will be accomplished by the use of hand and mechanized equipment by removing overgrown grasses and
brush, ladder fuels, pruning tree limbs, thinning overstocked stands, and debris disposal. Individual landowners, seasonal firefighting crews, local
contractors, local community service crews, and community service organizations will be utilized to accomplish this project. The fuel reduction work
locations will be in coordination with proposed and completed land management, and road maintenance activities that have been identified by the
Roseburg BLM District, and the Tiller Ranger District Fuel Reduction Projects. In addition, homeowners, private industrial landowners, and the Milo
and Tiller Rural Fire District will coordinate due to the intermingled ownership and protection jurisdictions on the private and federal lands within
these areas.
There will be a Douglas Forest Protective Association [DFPA] employee, funded by this grant, assigned as Field Project Coordinator to meet with the
landowner at each specific site to evaluate and plan the work needing to be done. This meeting will offer an opportunity to educate the landowners
about a variety of fire prevention aspects around their homes. This project would begin after July 2006 with a goal to have all work completed by
December 2007. Since 2001, through National Fire Plan Grants, DFPA has created community fuel breaks, defensible space, and access and
evacuation route fuel reduction on 1379 acres having a direct benefit for 985 dwellings throughout Douglas County.
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. This project will help to protect and preserve the following infrastructure and amenities; power substations and associated
powerlines, radio communication sites, a historical covered bridge, State and County highways, Milo Adventist Academy, Tiller
Public School, Tiller Ranger Station, Tiller and Milo Fire Stations, water tower, public recreational sites, diverse ecological
resources, and possible archaeological sites.
B. The reduction of hazardous fuels in and around structures in the Milo - Tiller - Jackson Creek areas promotes the likelihood of
the structures and community surviving a wildfire threat because it reduces the amount of available fuel to burn, and provides a
safer environment for firefighters to deploy resources. Fuels reduction work will be accomplished by the use of hand and
mechanized equipment, it will include removing overgrown grasses and brush, ladder fuel reduction, pruning tree limbs, thinning
overstocked stands, and debris disposal. The removed material will be utilized for firewood, landscaping chips, hauled to a
disposal site to be recycled as mulching material, or piled and burned.
C. By reducing the overgrowth of vegetation and removing dead material that has accumulated over the past 50+ years, these
projects will provide a site that can be managed by the homeowners on a routine basis. Landowners are required to sign a project
agreement with a maintenance clause to ensure the benefits of the fuel alterations and defensible space is maintained for a
minimum of five years.
D. DFPA's Field Project Coordinator is responsible to conduct the project evaluations, current project progress monitoring, and
prior project monitoring and education. Areas treated are cataloged in a database to support a GIS hazard assessment map for
tracking and monitoring by DFPA.
Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. The number of jobs for seasonal employees and contractors to do fuel reduction projects are subject to the availability of
personnel and equipment. Projects will be awarded based on available funding, project site needs, and availability of the workforce
through the grant period.
B. This project will provide employment during the grant period for one individual to visit with county residents and project
homeowners to provide fire awareness education during this funding period. This position could be extended as funding and
mitigation projects are continued. In addition, this project will help provide employment for seasonal DFPA employees, local
contractors with brush cutting machines, the Douglas County Corrections Community Service Crews, local forestry and fire contract
crews, and organized community service organizations.
C. The use of the contracted mechanical brush grinding machines has proven to be cost effective and environmentally friendly where
applicable. Project successes will be used as a visual reference to educate neighbors about fire awareness, as examples of
defensible space and the related benefits of fuel reduction for survivability, environment and fire protection, and to entice them to
reduce the fuels on their ownership.
D. The material from the project sites will be utilized for firewood by the landowner, chipped for landscaping material, burned on site,
or recycled as mulch or compost material through the Douglas County Public Works Department.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. This project addresses the Douglas County CWPP Fuels Reduction Mitigation Plan for the protection of homes, structures,
critical infrastructure, and evacuation routes for the Milo - Tiller - Jackson Creek areas. The Board of County Commissioners of
Douglas County on September 22, 2004 adopted the CWPP. Copies can be obtained from Phil Stenbeck or Chuck Perino at the
Douglas County Planning Department.
B. DFPA, Tiller Ranger District, and Roseburg BLM have collaboratively identified completed and proposed fuel reduction activities
within the Milo - Tiller - Jackson Creek areas as identified in the Douglas County CWPP. This collaborative process has provided
data to enable targeting our fuel reduction projects in areas adjacent to BLM and FS proposed and completed projects. Private
industrial landowners are amicable to working towards reducing fuels on their ownership adjacent to homes and evacuation routes.
DFPA maintains a list of homeowners requesting fuel reduction work to be accomplished as funding becomes available.
C. DFPA will work closely with the Tiller Ranger District, Roseburg BLM, Douglas County, Forest Landowner Associations, Douglas
County Fire Chiefs Association, Douglas County Fire Prevention Cooperative, local community leaders and associations,
homeowner groups, and individuals to implement a program that is coordinated to accomplish a contiguous fuel reduced landscape
in these areas.
D. Support for the projects has been extraordinary, from the County Commissioners to the next-door neighbor. The local fire
departments have agreed to provide time to inform and educate landowners within their jurisdictions of the importance of providing
a fire safe community.
Project Work Form
Tasks
Continue to develop the landowner project
request list.
Continue to develop landowner partnerships.
Evaluate and schedule projects.
Monitor project work progress.
Evaluate completed projects.
Time Frame
Responsible Party
DFPA Field Project Coordinator
Present through grant period
DFPA Field Project Coordinator
Ongoing July 2006 - Dec. 2007
Conduct collaborative meetings as needed
with agency project coordinators.
DFPA Field Project Coordinator, and
Project Administrator.
Ongoing
Project Administrator
Develop contracts and agreements as
needed.
July 2006 - Oct. 2007
Coordinate and implement fuel treatment
projects.
Field Project Coordinator
July 2006 - Dec. 2007
Inform public of program through local media,
townhall meetings, door to door contacts, and
site tours.
DFPA Field Project Coordinator, and
DFPA Public Information Officer
Ongoing July 2006 - Dec. 2007
Provide project accomplishment reports
DFPA Field Project Coordinator, and
Project Administrator.
Dec. 2007 to Mar. 2008
Project Budget
Roseburg BLM
Cost Category
Description
Federal
Agency
Applicant
USFS Tiller RD
Partner 1
Milo and Tiller RFD
Partner 2
Total
Partner 3
Personnel
Est. personnel cost
Field Project Coord.
Subtotal
$0
$5,676
$7,045
$7,045
$5,000
$24,766
$17,154
$0
$0
$0
$0
$17,154
$17,154
$5,676
$7,045
$7,045
$5,000
$41,920
$0
$0
$11,436
Fringe Benefits
Field Project Coord. OPE
$11,436
$0
$0
$0
$0
$0
$0
$0
$0
$0
$11,436
$0
$0
$0
$11,436
$3,864
$504
$1,155
$310
$207
$6,040
$0
$0
$0
$3,864
$0
$504
$0
$1,155
$310
$207
$6,040
$0
$3,840
$895
$895
$3,000
$8,630
$0
$0
$0
$0
$0
$0
$0
$3,840
$895
$895
$3,000
$8,630
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$138,840
$0
$0
$0
$0
$138,840
$0
$0
$0
$0
$0
$0
$0
$138,840
$0
$0
$0
$138,840
Administration cost
$25,694
$0
$0
$0
$0
$25,694
Salem 6%(Prot & Financ)
$12,574
$0
$0
$0
$12,574
$38,268
$0
$0
$0
$0
$0
$38,268
$209,562
$10,020
$9,095
$8,250
$8,207
$245,134
$0
$0
$0
$0
$0
$0
Subtotal
Travel
Est. vehicle mileage
$0
Subtotal
Equipment
Vehicles and equipment
Subtotal
Supplies
Subtotal
Contractual
178 acres @ $780/acre
Subtotal
Other
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.