ID Number 2007-68
Fuels Treatment Projects Application
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Applicant
Applicant/Organization:
State of Oregon Department of Forestry/Douglas District
Type of Applicant:
A (State)
Email:
msmith@odf.state.or.us/dsifford@odf.state.or.us
Phone:
503-945-7341
FAX:
503-945-7416
Please Call Ahead for FAX:
Off
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith, Grant Coordinator/Mr. Dennis Sifford, Grant Admin.
Organization/Jurisdiction:
Douglas District
Email:
msmith@odf.state.or.us/dsifford@odf.state.or.us
Phone:
503-945-7341
FAX:
503-945-7416
Please Call Ahead for FAX:
Off
Project Information
Project Title:
Lookingglass/Winston/Dillard Fuel Reduction
Project Location:
Approximately 5 miles Southwest of Roseburg
County:
Douglas
Congressional District:
4
Latitude:
43.12042
Longitude:
-123.4113
State the desired outcome in relation to NFP Goals and the Community Wildfire Protection Plan (CWPP). Project Objectives:
This project will create community fuel breaks, defensible space around structures, ingress and egress route fuel management by reducing fuels through
thinning, pruning, chipping, and burning on approximately 204 acres with a benefit to approximately 90 family dwellings. This project is to continue fuels
treatment work that has occurred on both private and federal lands. This project is a coordinated and collaborative effort between the Douglas Forest
Protective Association (DFPA), BLM's Roseburg District, South Valley Resource Area, fire departments, private industrial landowners, and homeowners in
the CWPP. This areas structural fire protection is provided by Lookingglass RFD and Winston/Dillard FD. The goal is to improve the survivability for
people, homes, and the environment as identified in the Douglas County Community Wildfire Protection Plan (CWPP). The NFP goals are incorporated in
the Douglas County CWPP. The checker boarded ownership of the BLM is throughout the CWPP.
Name of CWPP:
Douglas County's Lookingglass/Winston/Dillard
Name of Communit(y/ies) at Risk:
Lookingglass/Winston/Dillard
Proposed Project Start Date:
07/01/2007
Proposed Project End Date:
12/31/2009
Federal Funding Request:
$199,823.00
Total Project Cost:
$224,063.00
Are you submitting multiple projects?
Yes
If YES indicate the relationship of the projects to one another:
A (Stand Alone)
If YES, please list the titles of projects by priority and briefly explain their relationship.
Each project is for a different Douglas County CWPP with different collaborators and partners. All of the projects will provide extended employment
opportunities to individuals who are seasonal and unemployed outside of fire season.
Name of Federal, State or Tribal contact with whom you coordinated this
proposal:
Organization/Jurisdiction:
1) Tom Lonie, FMO
Bureau of Land Management
Phone
541-464-3372
Email thomas_lonie@or.blm.gov
2) Bob Nicholls, Winston/Dillard Fire Chief
Winston/Dillard Fire Department
Phone
Email b.nicholls.wdfd@earthlink.net
541-679-8721
3) Gary Hermes, Lookingglass Fire Chief
Phone
541-679-0276
Lookingglass Rural Fire District
Email lrfdchief@hotmail.com
Project Planning Information
Name of Local Coordinating Group:
Douglas Local Coordinating Group (DLCG)
For this project, explain the level of cooperation, coordination or strategic planning, through a "Local Coordination Group." If you have not worked with a
local coordination group, why not?
As a member of the DLCG sub-committee we coordinate and collaborate fuel reduction projects.
List federal lands that are adjacent to the project and proximity.
BLM - Roseburg District - South Valley RA
A) Is there a current hazardous fuels treatment or one that is planned in the next three years on federal land that is adjacent to this project?
Yes
B) Specifically is this project adjacent to a current prescribed burn project or one that is planned in the next three years on Forest Service lands?
No
Please indicate planned treatments and associated acres:
Treatment
Thinning
Acres
204
Treatment
Mastication/Mowing
Acres
30
Treatment
Hand Pile Burn
Acres
60
Treatment
Acres
Treatment
Acres
0
If you have a treatment type other than standard types above:
Treatment
Acres
0
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following criteria. Be sure you address every one briefly, yet thoroughly.
1. Reducing Hazardous Fuels (40 points)
A. Describe the community infrastructure that will be protected. This should include how this project implements all or part of the CWPP strategy. (15
points)
Response:
The community infra-structure that will be protected by this project is: ingress and egress routes for approximately 90
homes, standard community facilities, industrial sites, major power transmission lines pass through the area, gas/fiber
optic lines, multiple radio and phone communication sites, State Hwy 42, State Highway 99, and Interstate 5 bisects
the CWPP. This project will create community wildfire fuel breaks, survivable space around structures, as well as
reduce fuel loadings along access routes as defined in the Mitigation Action Plan of the CWPP.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or removed, the techniques and timing of the
treatments, and the treatment location relative to the values to be protected. (15 points)
Response:
The reduction of hazardous fuels in and around structures promotes the likelihood of the structure surviving a wildfire
threat because it reduces the amount of available fuel to burn. The fuels in this high hazard area are comprised of
grass, mixed conifer, hardwood, blackberry, and Scotch Broom. Fuels reduction work will include removing
overgrown grasses, brush, pruning limbs, thinning overstocked stands, and debris disposal with hand and mechanized
equipment. The thinning and pruning will occur from Oct. to June, and handpile burning will be done during the
winter months. See (A) for values
C. Explain how the project is designed to reduce smoke production impacts that affect public health. (10 points)
Response:
Most of the fuel reduction material removed will be chipped for landscape uses and/or utilized by the landowners as
fencing materials or firewood. This project has limited planned burn activity. In the areas with limited access, small
handpiles will be created for burning. These piles will be covered to maintain fuel dryness and only burned between
November and March when environmental conditions are most favorable to limit smoke impacts and maintain fire
safety.
2. Increasing Local Capacity (20 points)
A. How would the implementation of the proposed project improve or lead to the improvement of the local economy in terms of jobs and sustainable
economic activity assuming that these grant funds would be used as "seed monies" for future projects. i.e. How many community supported jobs would be
created and for how long would they expect to last? (10 points)
Response:
This project will provide employment during the grant period for one individual to provide technical assistance to
homeowners. In addition, this project will help provide employment for DFPA crews, local contractors, the Douglas
County Corrections Community Service Crews, local forestry and fire contract crews, and community service
organizations. Project successes will be a visual reference to neighbors for the related benefits and to motivate them to
utilize contractors on their ownership.
B. Will biomass that is produced by the project be utilized; if so, in what manner and how much? (10 points)
Response:
75% to 80% of the material from the project sites will be utilized by the landowners for fencing poles, posts, firewood,
chipped onsite for landscaping material, or recycled as mulch or compost material through the Douglas County Public
Works Department. Contacts will continue to be made with area facilities with supplemental Co-gen plants to provide
chipped material from project sites.
3. Demonstrating Community and Intergovernmental Collaboration (20 Points)
A. Describe how this project has been collaborated and coordinated with adjacent landowners, local/state/Tribal/federal agencies, and community groups
such as neighborhood associations. (10 points)
Response:
The DLCG has established a sub-committee to coordinate fuel reductions projects on private, ODF, USFS, BLM, and
Tribal lands within Douglas County CWPP’s. The DFPA, and BLM's South Valley Resource Area staffs have
collaborated on current and proposed fuel reduction projects within this CWPP. Planning is continuing to identify
areas where coordinated projects can provide contiguous fuel breaks across property boundaries. Field Coordinators
will coordinate with partners during the grant period.
B. Describe the communities/partners contributions to this project such as: cash or in-kind contributions, cost share agreements, equipment, or labor
(including volunteer work). (10 points)
Response:
Agency representatives provide in-kind time for planning for this project. Each participating private landowner is
required to sign a fuel reduction project agreement. Landowners are encouraged to share the cost of the project
through in-kind participation or cash. DFPA will utilize area Forest Officers to provide fuel reduction education to
landowners and identify lands in need of treatment. Industrial landowners have agreed to contribute funds for fuels
work completed across their ownership.
4. Managing Cost Efficiency (20 points)
Discuss the process you used to arrive at your cost structure for the main Project Budget areas such as personnel, equipment, supplies and other (i.e.
overhead). In your response please justify: cost per acre, purchase of equipment, percent of overhead, percent of partner or matching funds, and portion of
administration cost. (20 points)
Response:
Douglas Forest Protective Association has been administrating, implementing, and providing technical assistance to
private landowners in Douglas County for approximately 5 years for fuel reduction projects. Our average cost per acre
for the 1415 acres treated since 2001 is $615.00 per acre. Personnel cost associated with this project are: Forest
Officer for 6 month to plan and provide technical assistance to landowners; Office Assistant for 26 hours/month or
15% over the length of the project, or 24 months, to process project records and process invoices. A 12%
administrative rate is charged to cover management and service and supply cost. The applicant and partners costs are
estimated in-kind cost for personnel and equipment to facilitate planning and program oversight. Private industrial
landowners have agreed to cost share fuels reduction work on roads that cross their ownership up to the amount
normally paid for pre-commerical thinning contracts approximately $85/acre.
Project Work Form
Tasks
Time Frame
Continue planning, collaboration, and coordination
of fuel reduction projects for the CWPP.
Ongoing
Responsible Party
Douglas Local Coordinating Group's Fuels Subcommittee.
Evaluate and schedule projects. Monitor project
work progress. evaluate completed projects.
Maintain project records and invoices.
July 2007 - Dec. 2009
Field Coordinator, Fire Department personnel, and
Office Assistant.
Develop contracts and agreements as needed.
July 2007 - Oct. 2009
Field Coordinator and Grant Administrator.
Coordinate and implement fuel treatment projects
with partners.
July 2007 - Nov. 2009
Field Coordinator
Inform public of program through local media,
townhall meetings, door to door contacts, and site
tours.
July 2007 - Oct 2009
Field Coordinator, DFPA's Public Information
Officer, fire department personnel, and DLCG
members.
Completion of individual projects.
Oct 2007 - Dec 2009
Landowners, contractors, and agency crews.
Provide quarterly project accomplishment reports,
and final report.
Oct 2007 - Dec 2009
Field Coordinator and Grant Administrator.
Project Budget
Private
Cost Category
Description
Federal
Agency
Applicant
Fire
landowners
Roseburg BLM Departments
Partner 1
Partner 2
Partner 3
Total
Personnel
Forest Officer/Field Coor
Office Assistant
Subtotal
$16,775.00
$0.00
$500.00
$0.00
$2,500.00
$19,775.00
$7,426.00
$0.00
$0.00
$0.00
$0.00
$7,426.00
$24,201.00
$0.00
$500.00
$0.00
$2,500.00
$27,201.00
$14,762.00
$0.00
$0.00
$0.00
$0.00
$14,762.00
$3,345.00
$0.00
$0.00
$0.00
$0.00
$3,345.00
$18,107.00
$0.00
$0.00
$0.00
$0.00
$18,107.00
$1,980.00
$0.00
$0.00
$0.00
$0.00
$1,980.00
$0.00
$500.00
$110.00
$275.00
$495.00
$1,380.00
$1,980.00
$500.00
$110.00
$275.00
$495.00
$3,360.00
$0.00
$7,680.00
$1,500.00
$1,500.00
$1,000.00
$11,680.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$7,680.00
$1,500.00
$1,500.00
$1,000.00
$11,680.00
$800.00
$0.00
$0.00
$0.00
$0.00
$800.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$800.00
$0.00
$0.00
$0.00
$0.00
$800.00
$125,460.00
$0.00
$0.00
$0.00
$0.00
$125,460.00
$0.00
$0.00
$1,700.00
$0.00
$0.00
$1,700.00
$125,460.00
$0.00
$1,700.00
$0.00
$0.00
$127,160.00
$29,275.00
$0.00
$0.00
$0.00
$0.00
$29,275.00
$0.00
$3,520.00
$0.00
$1,760.00
$1,200.00
$6,480.00
$29,275.00
$3,520.00
$0.00
$1,760.00
$1,200.00
$35,755.00
$199,823.00
$11,700.00
$3,810.00
$3,535.00
$5,195.00
$224,063.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Fringe Benefits
Forest Officer (88%)
Office Assistant (45%)
Subtotal
Travel
3600 mi. @ .55/mi.
Est. mileage
Subtotal
Equipment
Vehicle and equipment
Subtotal
Supplies
Plastic and marking paint
Subtotal
Contractual
204 ac. @ $615/ac.
20 ac. @ $85/ac.
Subtotal
Other
Admin. cost (12%)/Salem
Planning and oversight
Subtotal
Total Costs
Project (Program) Income 1
(using deductive alternative)
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be
made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired
with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program
Income during the project period may require prior approval by the granting agency.
1