ID Number 2007-57
Fuels Treatment Projects Application
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Applicant
Applicant/Organization:
State of Oregon Department of Forestry/Douglas District
Type of Applicant:
A (State)
Email:
msmith@odf.state.or.us/dsifford@odf.state.or.us
Phone:
503-945-7341
FAX:
503-945-7416
Please Call Ahead for FAX:
Off
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith, Grant Coordinator/Dennis Sifford, Grant Admin.
Organization/Jurisdiction:
Douglas District
Email:
msmith@odf.state.or.us/dsifford@odf.state.or.us
Phone:
503-945-7341
FAX:
503-945-7416
Please Call Ahead for FAX:
Off
Project Information
Project Title:
Cow Creek Fuel Reduction
Project Location:
Approximately 60 miles South of Roseburg
County:
Douglas
Congressional District:
4
Latitude:
42.844994
Longitude:
-123.155
State the desired outcome in relation to NFP Goals and the Community Wildfire Protection Plan (CWPP). Project Objectives:
This project will create community fuel breaks, defensible space around structures, ingress and egress route fuel management by reducing fuels through
thinning, pruning, chipping, and burning on approximately 201 acres with a benefit to approximately 90 family dwellings. This project is a coordinated and
collaborative effort between the Douglas Forest Protective Association (DFPA), Umpqua National Forest’s Tiller Ranger District Devils Flat Fuel Break,
BLM’s Glendale Resource Area, Azalea and Glendale Rural Fire Departments, private industrial landowners, and homeowners in the Upper Cow Creek
area. The goal is to improve the survivability for people, homes, and the environment as identified in the Douglas County Community Wildfire Protection
Plan (CWPP). The NFP goals are incorporated in the Douglas County CWPP. The Eastern reaches of the CWPP encompasses portions of the Tiller Ranger
District. The checker boarded ownership of the BLM is throughout the remainder of the Cow Creek CWPP.
Name of CWPP:
Douglas County's Cow Creek CWPP
Name of Communit(y/ies) at Risk:
Azalea Rural Fire District and Glendale Rural Fire District
Proposed Project Start Date:
07/01/2007
Proposed Project End Date:
12/31/2009
Federal Funding Request:
$199,962.00
Total Project Cost:
$263,332.00
Are you submitting multiple projects?
Yes
If YES indicate the relationship of the projects to one another:
S (Sequential)
If YES, please list the titles of projects by priority and briefly explain their relationship.
Each project is for a different Douglas County CWPP with different collaborators and partners. All of the projects will provide extended employment
opportunities to individuals who are seasonal and unemployed outside of fire season.
Name of Federal, State or Tribal contact with whom you coordinated this
proposal:
Organization/Jurisdiction:
1) Emily Sands, FMO
Umpqua National Forest - Tiller Ranger District
Phone
541-825-3201
2) Mike Main, Fuels Manager
Phone
Email esands@fs.fed.us
Bureau of Land Management Medford, Glendale R.A.
541-471-6526
Email michael_main@or.blm.gov
3)
Phone
Email
Project Planning Information
Name of Local Coordinating Group:
Douglas Local Coordinating Group (DLCG)
For this project, explain the level of cooperation, coordination or strategic planning, through a "Local Coordination Group." If you have not worked with a
local coordination group, why not?
We're a member of the DLCG sub-committee to coordinate and collaborate fuel reduction projects.
List federal lands that are adjacent to the project and proximity.
USFS - Tiller Ranger District and BLM - Glendale RA
A) Is there a current hazardous fuels treatment or one that is planned in the next three years on federal land that is adjacent to this project?
Yes
B) Specifically is this project adjacent to a current prescribed burn project or one that is planned in the next three years on Forest Service lands?
Yes
Please indicate planned treatments and associated acres:
Treatment
Thinning
Acres
201
Treatment
Mastication/Mowing
Acres
30
Treatment
Hand Pile Burn
Acres
60
Treatment
Acres
Treatment
Acres
0
If you have a treatment type other than standard types above:
Treatment
Acres
0
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following criteria. Be sure you address every one briefly, yet thoroughly.
1. Reducing Hazardous Fuels (40 points)
A. Describe the community infrastructure that will be protected. This should include how this project implements all or part of the CWPP strategy. (15
points)
Response:
The community infra-structure that will be protected by this project is: ingress and egress routes for 1536 homes in
the Azalea and Glendale areas, the domestic water and power source provided by Galesville reservoir, major power
transmission lines for the area, and critical cell phone/radio communication sites, and the CWPP is bisected by
Interstate 5. This project will create community wildfire fuel breaks, survivable space around structures, as well as
reduce fuel loadings along access routes as defined in the Mitigation Action Plan of the CWPP.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or removed, the techniques and timing of the
treatments, and the treatment location relative to the values to be protected. (15 points)
Response:
The reduction of hazardous fuels in and around structures promotes the likelihood of the structure surviving a wildfire
threat because it reduces the amount of available fuel to burn. The fuels in this high hazard area are comprised of
grass, mixed conifer, hardwood, blackberry, and Scotch Broom. Fuels reduction work will include removing
overgrown grasses, brush, pruning limbs, thinning overstocked stands, and debris disposal with hand and mechanized
equipment. The thinning and pruning will occur from Oct. to June, and handpile burning will be done during the
winter months. See (A) for values
C. Explain how the project is designed to reduce smoke production impacts that affect public health. (10 points)
Response:
Most of the fuel reduction material removed will be chipped for landscape uses and/or utilized by the landowners as
fencing materials or firewood. This project has limited planned burn activity. In the areas with limited access, small
handpiles will be created for burning. These piles will be covered to maintain fuel dryness and only burned between
November and March when environmental conditions are most favorable to limit smoke impacts and maintain fire
safety.
2. Increasing Local Capacity (20 points)
A. How would the implementation of the proposed project improve or lead to the improvement of the local economy in terms of jobs and sustainable
economic activity assuming that these grant funds would be used as "seed monies" for future projects. i.e. How many community supported jobs would be
created and for how long would they expect to last? (10 points)
Response:
This project will provide employment during the grant period for one individual to provide technical assistance to
homeowners. In addition, this project will help provide employment for DFPA crews, local contractors, the Douglas
County Corrections Community Service Crews, local forestry and fire contract crews, and community service
organizations. Project successes will be a visual reference to neighbors for the related benefits and to motivate them to
utilize contractors on their ownership.
B. Will biomass that is produced by the project be utilized; if so, in what manner and how much? (10 points)
Response:
75% to 80% of the material from the project sites will be utilized by the landowners for fencing poles, posts, firewood,
chipped onsite for landscaping material, or recycled as mulch or compost material through the Douglas County Public
Works Department. Contacts will continue to be made with area facilities with supplemental Co-gen plants to provide
chipped material from project sites.
3. Demonstrating Community and Intergovernmental Collaboration (20 Points)
A. Describe how this project has been collaborated and coordinated with adjacent landowners, local/state/Tribal/federal agencies, and community groups
such as neighborhood associations. (10 points)
Response:
The DLCG has established a sub-committee to coordinate fuel reductions projects on private, ODF, USFS, BLM, and
Tribal lands within Douglas County CWPP’s. The DFPA, Tiller Ranger District, and Glendale Resource Area staffs
have collaborated on current and proposed fuel reduction projects within this CWPP. Planning is continuing to
identify areas where coordinated projects can provide contiguous fuel breaks across property boundaries. Field Coord.
will coordinate with partners during the project.
B. Describe the communities/partners contributions to this project such as: cash or in-kind contributions, cost share agreements, equipment, or labor
(including volunteer work). (10 points)
Response:
Agency representatives provide in-kind time for planning for this project. Each participating private landowner is
required to sign a fuel reduction project agreement. Landowners are encouraged to share the cost of the project
through in-kind participation or cash. DFPA will utilize area Forest Officers to provide fuel reduction education to
landowners and identify lands in need of treatment. The Tiller Ranger District has obtained a $45,000 Title 2 grant to
create a shaded fuel break.
4. Managing Cost Efficiency (20 points)
Discuss the process you used to arrive at your cost structure for the main Project Budget areas such as personnel, equipment, supplies and other (i.e.
overhead). In your response please justify: cost per acre, purchase of equipment, percent of overhead, percent of partner or matching funds, and portion of
administration cost. (20 points)
Response:
Douglas Forest Protective Association has been administrating, implementing, and providing technical assistance to
private landowners in Douglas County for approximately 5 years for fuel reduction projects. Our average cost per acre
for the 1415 acres treated since 2001 is $615.00 per acre. Personnel cost associated with this project are: Forest
Officer for 6 month to plan and provide technical assistance to landowners; Office Assistance for 26 hour/month or
15% over the length of the project or 24 months to process project records and process invoices. A 12% administrative
rate is charged to cover management and service and supply cost. The applicant and partners costs are estimated inkind cost for personnel and equipment to facilitate planning and program oversight. The USFS Tiller Ranger District’s
Title 2 grant amount is shown because of the contribution to the fuel reduction benefit for the overall work in the
CWPP.
Project Work Form
Tasks
Time Frame
Continue planning, collaboration, and coordination
of fuel reduction projects for the CWPP.
Ongoing
Responsible Party
Douglas Local Coordinating Group's Fuels Subcommittee.
Evaluate and schedule projects. Monitor project
work progress. Evaluate completed projects.
Maintain project records & invoices.
July 2007 - Dec. 2009
Field Coordinators and Office Assistant.
Develop contracts and agreements as needed.
July 2007 - Oct. 2009
Field Coordinator and Grant Administrator.
Completion of individual projects.
Oct. 2007 - Dec. 2009
Landowners, contractors, and agency crews.
Coordinate and implement fuel treatment projects
with partners.
July 2007 - Nov. 2009
Field Coordinator
Inform public of program through local media,
townhall meetings, door to door contacts, and site
tours.
July 2007 - Oct 2009
Field Coordinator, DFPA's Public Information
Officer, and DLCG members.
Provide quarterly project accomplishment reports,
and final report.
Oct 2007 - Dec - 2009
Field Coordinator and Grant Administrator.
Project Budget
Cost Category
Description
Federal
Agency
Applicant
Tiller Ranger
BLM Glendale
Dist.
RA
RFDs
Partner 1
Partner 2
Partner 3
Total
Personnel
Forest Officer/Field Coor
Office Assistant
Subtotal
$16,775.00
$0.00
$0.00
$0.00
$2,500.00
$19,275.00
$7,426.00
$0.00
$0.00
$0.00
$0.00
$7,426.00
$24,201.00
$0.00
$0.00
$0.00
$2,500.00
$26,701.00
$14,762.00
$0.00
$0.00
$0.00
$0.00
$14,762.00
$3,345.00
$0.00
$0.00
$0.00
$0.00
$3,345.00
$18,107.00
$0.00
$0.00
$0.00
$0.00
$18,107.00
$3,960.00
$0.00
$0.00
$0.00
$0.00
$3,960.00
$0.00
$1,100.00
$500.00
$500.00
$550.00
$2,650.00
$3,960.00
$1,100.00
$500.00
$500.00
$550.00
$6,610.00
$0.00
$3,840.00
$1,500.00
$1,500.00
$500.00
$7,340.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,840.00
$1,500.00
$1,500.00
$500.00
$7,340.00
$800.00
$0.00
$0.00
$0.00
$0.00
$800.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$800.00
$0.00
$0.00
$0.00
$0.00
$800.00
$123,615.00
$0.00
$0.00
$0.00
$0.00
$123,615.00
$0.00
$0.00
$45,000.00
$0.00
$0.00
$45,000.00
$123,615.00
$0.00
$45,000.00
$0.00
$0.00
$168,615.00
$29,279.00
$0.00
$0.00
$0.00
$0.00
$29,279.00
$0.00
$1,760.00
$1,760.00
$1,760.00
$600.00
$5,880.00
$29,279.00
$1,760.00
$1,760.00
$1,760.00
$600.00
$35,159.00
$199,962.00
$6,700.00
$48,760.00
$3,760.00
$4,150.00
$263,332.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Fringe Benefits
Forest Officer (88%)
Office Assistant (45%)
Subtotal
Travel
7200 mi. @ .55/mi.
Est. mileage
Subtotal
Equipment
Vehicle and equipment
Subtotal
Supplies
Plastic and marking paint
Subtotal
Contractual
201 ac. @ $615/ac.
Tiller RD Title 2 grant
Subtotal
Other
Admin cost (12%)/Salem
Planning and oversight
Subtotal
Total Costs
Project (Program) Income 1
(using deductive alternative)
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be
made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired
with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program
Income during the project period may require prior approval by the granting agency.
1