Project Summary Form
Id Number 2006-010
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
State of Oregon Dept Forestry - Chiloquin Agency Lake RFPD
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
503-945-7341
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith Grant Coordinator
Organization/Jurisdiction:
Oregon Department of Forestry - Klamath-Lake District
Phone: (111 111-1111 x 1111)
503-945-7341
FAX: (111 111-1111 x 1111)
503-945-7416
Call Ahead For FAX
Email:
msmith@odf.state.or.us
Project Information
Project Title:
Chiloquin-Agency Lake RFPD Fuel Reduction
Proposed Project Start Date:
10/01/2005
Federal Funding Request:
$ 154,043
Proposed Project End Date:
09/30/2006
Total Project Funding:
$
154,043
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
This project will enhance and continue current programs as established with previous funding awards.
The Chiloquin-Agency Lake RFPD will provide technical assistance to non-industrial Landowners within the Chiloquin-Agency Lake RFPD for
hazardous fuels reduction, assist in creating defensible spaces, and educate the public and make the public more aware of the hazards associated
with living in the Wildland Urban Interface. In close partnership with the Fremont-Winema National Forest [Chiloquin Ranger District] and Oregon
Department of Forestry [Klamath Falls], this grant will assist in meeting the objectives of Wildland Urban Interface public safety, firefighter safety and
fuels management.
This project will assist those property owners in meeting the requirements of Oregon's SB-360. This request will also reference the Healthy Forest
Restoration Act of 2003 [HFRA].
Project Location:
Latitude: 42.5463
Longitude: 121.745
County:
Klamath
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
2
Telephone number of Contact:
Klamath-Lake District, ODF, Danny Benson
541-883-5681 Ext.
Chiloquin RD, Fremont-Winema NF's, Rick Ragan
541-783-4001 Ext.
Ext.
Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses
longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
x project relationship to the community risk assessment and
x project location (e.g., Watershed,
Address
mitigation plan
neighboring community)
these items
as applicable: x anticipated outcomes
x amount or extent of actions (acres, number of homes, etc.)
x project timeline and matching or contributed funds
x community partners and their
role(s)
x proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you have not worked with a local coordination group, why not?
Project is being planned & coordinated through the Chiloquin Community Wildfire Committee.
Is this project adjacent to a current prescribed burn project on federal lands or to one that is planned within the next
three years? (Yes/No) No
Please indicate planned treatments and associated acres:
* Treatment Mastication/Mowing
Acres 200
Treatment Hand Piling
Acres 40
Treatment Thinning
Acres 40
Treatment Hand Pile Burning
Acres 40
If you have a treatment type other than standard types above:
Other 1 Defensible Space
Acres 40
Other 2
Acres 0
Project Location: Those private properties located within the Chiloquin-Agency Lake Rural Fire Protection District [C-ALRFPD]. The District is
approximately 67,000 acres, with about 37,000 acres being WUI that is covered by brush or timber. Anticipated outcomes: This project is a
continuation of excellent work that has already been completed over the last few years. Fuel reduction treatments will be completed on
approximately 200 acres that will directly or indirectly protect about 100 Urban Interface homes. Completion of defensible space treatments around
40+ homes, continuation of public education and personal contacts, and continued employment of 4 seasonal fire department personnel who staff a
wildland fire engine during the fire season while completing hazard reduction projects around homes in the urban interface. Community partners and
their roles: Primary cooperating partners [and members of the Chilquin Community Wildfire Committee] are the C-ALRFPD, Fremont-Winema NF's
[FWNF], The Klamath Tribes, Chiloquin Community Action Team [CAT], Jeld-Wen Inc., Train Mountain Inc., neighborhood representatives, and
Oregon Department of Forestry [ODF]. C-ALRFPD primary role is to coordinate all fuel reduction projects with private landowners, continue with
public contacts and education, coordinate with the on going FWNF fuel reduction projects to maximize the hazard reduction across the landscape,
maintain records of planned and completed projects, and provide ODF with all assessments and project data for its County Wide Assessment and
Planning Project. The Chiloquin RD of the FWNF is working in close cooperation with the C-ALRFPD and the Chiloquin Community Wildfire
Committee [CWC] to maximize the effectiveness of fuel reduction treatments across the Wildland Urban Interface. The Forest role is to continue
providing information sharing, coordination and fuels management expertise. ODF role is primarily that of advisor, administrator of accomplishments
and data collection. The Chiloquin CAT, Klamath Tribes, private landowners and neighborhood representatives are community partners involved in
information sharing and community education. All of our community partners have a representative that is a member of our C-ALRFPD Community
Wildfire Committee [CWC]. This committee has already had two meetings this year and is very active and enthusiastic about the work being
accomplished in our community and the progress of the community risk and mitigation plan. CR&M plan: The C-ALRFPD was awarded Title III funds
in 2004 to complete their Community Risk and Mitigation Plan [CR&M plan]. A local private contractor has been hired to provide wildland fire and
fuels management expertise and to help complete the CR&M plan. The C-ALRFPD is working in close coordination with the Fremont-Winema NF's,
Oregon Department of Forestry, and our community partners to develop our CR&M plan. Excellent progress has been made on the CR&M plan to
date, including completion of a GIS landscape fire hazard and fuels map for the entire C-ALRFPD, creation of a new structure risk assessment
database with about 30% of the homes within the C-ALRFPD already surveyed using the new database, two C-ALRFPD CWC meetings where
planning progress and information was shared, and establishment of a GIS data collection system that will include all WUI related information for the
C-ALRFPD. We have found that the C-ALRFPD Community Wildfire Committee has provided an excellent way for us to share progress on the
planning and hazard reduction efforts with our community partners. Queries of the newly created fire hazard and fuels layer [GIS] will allow us to
focus fuel treatment projects in the highest priority and highes hazard areas first. Preliminary planning and analysis indicates that fuel reduction
treatments to increase defensible space around homes should be the first priority, with the reduction of fire hazard on timbered/brush covered lands
adjacent to homes being the second priority for treatments. Extent of Actions: To date, risk assessments and personal contacts have been made at
thousands of homes in the C-AL RFPD. Numerous homes were rated as red or yellow and defensible space clean up has been completed on nearly
100 of them. Over 800 acres of private land has benefited from hazard reduction treatments through cost share agreements. Numerous public
information presentations have been made to groups like the Chiloquin Lions club, Community Action Team, elementary school, OSU extension
service, and fire district personnel. A field trip to showcase the wildfire hazard reduction treatments was also conducted during the summer of 2004.
Several community leaders were able to attend the field trip, including county fire chiefs, county commissioners, federal and state representatives.
The community is in strong support of the accomplishments to date and is hoping that these projects will continue. Time frame and proponents
ability to complete project: This is a continuing fuel reduction project. With the receipt of these funds the C-AL RFPD will be able to continue a very
successful community fuel reduction project and increase public involvement and cooperation. With the hiring of additional personnel and effective
use of the provided funding, the C-AL RFPD has met or exceeded all past goals and we fully expect their success to continue.
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A- The C-ALRFPD is almost entirely surrounded by wildland urban interface [timber and brush] with most of these lands being
Fremont-Winema National Forests. Homes are typically in woodland settings with ponderosa/lodgepole pine overstory and
bitterbrush/grass/timber litter understory as the primary fuels types. Highway 97 and a major north-south railroad system run
through the C-ALRFPD with large amounts of hazardous materials traveling both routes daily. Major high voltage powerlines and
natural gas pipelines are also located on the C-ALRFPD, along with several communication sites that provide critical radio, cell
phone, and microwave links for the community. Chiloquin is also home to the Klamath Tribes administration, an elementary school
and a high school that borders FS land.
Fire suppression over the last century has caused this fire dependent ecosystem to evolve into one of infrequent fires with high
severity. Historic wildfire occurrence for this area includes several WUI fires each decade, with homes being saved only due to
aggressive suppression action by the cooperating agencies. A look at historic fires burning in or around the community of Chiloquin
over the last century shows several stand-replacing fires that spread as much as 5 to 10 miles in one burning period, destroying
complete communities and causing enormous resource damage. The ability for local wildfires to spread so quickly and with such
severity has caused us to understand that we must coordinate our hazardous fuels reduction treatments with all of our neighbors
[adjacent land owners]. Close public involvement and cooperation between the US Forest Service and C-ALRFPD has allowed the
completion of the Chiloquin Urban Interface Fuels Reduction EA and its associated projects to reduce fire hazard on the FS lands
surrounding Chiloquin. Projects from the Nine-Mile EA will be focused on helping to reduce the fire hazard around the homes and
infrastucture in the Sprague River valley. Treatments on private lands will be coordinated to compliment the treatments completed
and proposed on FWNF lands.
B- Proposed hazard reduction treatments are implemented in two ways, defensible space and landscape treatments. One of the
primary fire hazard concerns in this area is ladder fuels. Numerous stands are overstocked and have continuous needle draped
bitterbrush in the understory. Hazard reduction treatments completed and proposed include mechanical mowing/chipping and/or
hand cutting of brush and small trees in the understory, limbing or pruning of overstory trees, chipping, removal or piling of slash,
understory or pile burning, and defensible space clearing. Defensible space treatments are the first priority and these treatments
will continue as the highest priority. Landscape treatments on private lands are the second priority and will continue to be
implemented as funds become available [normally cost share funds]. The planning process to accomplish the community risk
assessment and mitigation plan will guide future treatment priorities.
C- Maintenance of treatments in the future will be accomplished primarily through property owner education and encouraging them
to maintain the treatments. Past monitoring indicates that most hazard reduction treatments in this area are effective for approx.
10 years before a maintenance treatment is needed. Prior to receiving funds, landowners that participate in the cost share
program sign an agreement that states they will maintain their property in the future.
D- Monitoring of this and future projects will be accomplished by ODF and C-AL RFPD personnel. An evaluation of each treatment
is completed in an effort to determine best treatment options for future projects. Field trips with agency representatives have also
been a very effective way for us to evaluate the different fire hazard treatments that are currently being completed in the county
and also allow us a chance to share ideas and successes.
Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A- The town of Chiloquin is located in a Historically Underutilized Business Zone and has a very high unemployment rate and low per
capita income. The jobs created by these funds have a huge impact on this small community from both an economic and social
aspect. Continued hazard reduction treatments will provide a positive economic impact on this community for many years into the
future.
B- Four seasonal positions will be funded for the year. Funding will also help to pay for a portion of the salary of the fire chief so that
he can provide the supervision and complete the administrative duties associated with these projects. The seasonal positions are
fire department employees and they staff a wildland fire engine that responds to reported wildfires and other incidents within the
district. The employees are trained in urban interface firefighting techniques and fuels management practices. Local contractors are
also utilized to complete many projects.
C- C-ALRFPD personnel and employees of local contractors gain valuable skills in wildland firefighting and fuels management
including the use of prescribed fire and GIS. Cooperative work on these projects has also allowed valuable corss-training between
structural and wildland firefighting personnel.
D- Local biomass facilities are not available, however other forms of utilization are encouraged such as firewood and post/pole
cutting. Some material is chipped on site or utilized off site as mulch.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A- Funding to complete the community risk assessment and mitigation plan for the C-ALRFPD was granted through County Title III
funds in 2004. We are hopeful that the CR&M plan will be completed within the next year. The fire hazard and fuel model
information already collected has been very helpful in setting priorities for treatments.
B- Coordination of the proposed fuels treatments was completed through personal contacts by C-ALRFPD personnel, through
numerous public presentations, and through the C-ALRFPD Community Wildfire Committee [CWC] meetings. Members of the CALRFPD CWC include local neighborhood representatives for each of the smaller communities within the C-ALRFPD. These
representatives provide a conduit between each of the neighborhoods and the CWC so that information can be shared in both
directions. A web site [chiloquinfire.com] has also been created to share CWC information. The proposed treatments have a high
degree of support from all CWC members.
C- The key cooperators involved in these on-going projects are the property owners, C-ALRFPD, ODF, Klamath Tribes, and FWNF.
Local private contractors also play a vital role during the implementation of many treatments.
D- The local support for these on-going projects has been growing steadily since the beginning of these treatments and is very
strong currently. While working on these projects, fire department personnel make public contacts with homeowners daily and we
believe that the image of the department has improved significantly because of these contacts and the associated hazard reduction
that is completed around the homes. The landscape treatments accomplished to date have all been completed utilizing cost-share
agreements where the landowners pay for 25% of the treament cost.
Project Work Form
Tasks
Time Frame
Identify specific landowners for hazardous
fuels reduction and defensible space program.
Responsible Party
Chiloquin-Agency Lake Rural Fire
Protection District
On-going
Arrange for site visit with the landowner,
conduct hazard assessment, develop hazard
mitigation plan, enter into cost share
agreement if appropriate.
Monitor hazard reduction treatments,
document activities, & check for compliance
with agreement. Make cost share payments
when requirements are met.
Work in partnership with cooperators and the
CWC, share information and educate public in
fire hazard reduction and forest health
improvement.
Seasonal employees to reduce fire hazard
and create defensible space around homes
within the C-ALRFPD.
Chiloquin-Agency Lake Rural Fire
Protection District
On-going
On-going
On-going
Chiloquin-Agency Lake Rural Fire
Protection District and Klamath-Lake
ODF.
Chiloquin-Agency Lake RFPD, ODF,
Chiloquin Ranger District, and
Chiloquin Community Wildfire
Committee.
Chiloquin-Agency Lake Rural Fire
Protection District
On-going
Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Partner 3
Personnel
RFPD personnel x 4 x 6 m
RFPD supervisor
Subtotal
$49,503
$0
$0
$0
$0
$49,503
$8,190
$0
$0
$0
$0
$8,190
$57,693
$0
$0
$0
$0
$57,693
$0
$0
$16,154
Fringe Benefits
OPE 28% RFPD
$16,154
$0
$0
$0
$0
$0
$0
$0
$0
$0
$16,154
$0
$0
$0
$16,154
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$0
$0
$0
$10,000
$0
$0
$0
$0
$0
$0
$10,000
$0
$0
$0
$0
$10,000
$5,000
$0
$0
$0
$0
$5,000
$0
$0
$0
$0
$0
$0
$5,000
$0
$0
$0
$0
$5,000
$51,753
$0
$0
$0
$0
$51,753
$0
$0
$0
$0
$0
$0
$0
$51,753
$0
$0
$0
$51,753
Salem 6% (Prot & Financ
$9,243
$0
$0
$0
$0
$9,243
RFPD Admin. Cost
$4,200
$0
$0
$0
$4,200
$13,443
$0
$0
$0
$0
$0
$13,443
$154,043
$0
$0
$0
$0
$154,043
$0
$0
$0
$0
$0
$0
Subtotal
Travel
$0
Subtotal
Equipment
Vehicle use/maint.
Subtotal
Supplies
Service and Supplies
Subtotal
Contractual
Landowner Cost Share
Subtotal
Other
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.