ID Number 2007-91
Fuels Treatment Projects Application
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Applicant
Applicant/Organization:
State of Oregon Department of Forestry/Chiloquin RFPD
Type of Applicant:
A (State)
Email:
msmith@odf.state.or.us
Phone:
503-945-7341
FAX:
503-945-7516
Please Call Ahead for FAX:
Off
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith, Grant Coord/Danny Benson ODF/Dewaine Holster Chilq
Organization/Jurisdiction:
Or Depart of Forestry, Klamath-Lake District/Chiloquin RFPD
Email:
msmith@odf.state.or.us
Phone:
503-945-7341
FAX:
503-945-7416
Please Call Ahead for FAX:
Off
Project Information
Project Title:
Chiloquin-Agency Lake RFPD Fuels Reduction
Project Location:
Chiloquin, Oregon
County:
Klamath
Congressional District:
2
Latitude:
42.5463
Longitude:
-121.745
State the desired outcome in relation to NFP Goals and the Community Wildfire Protection Plan (CWPP). Project Objectives:
Our CWPP is complete and available at www.chiloquinfire.com. Hazard assessments and treatment priorities identified in our CWPP were officially
approved by the Fire District Board of Directors on 1-10-06. This grant will help meet the primary goal of our CWPP; "create communities within the
Chiloquin-Agency Lake RFPD that are fire safe and at low risk to damage from wildfires". Funds will be used in cost-share projects that were
established as priorities in our CWPP; building defensible space around homes in the community, and treatement of high hazard fuel areas on private lands
within the District. C-AL RFPD will provide technical assistance to non-industrial landowners for hazardous fuels reduction, create defensible space, and
educate our public about hazards associated with living in the WUI. This funding request was developed in collaboration with our primary agency partners,
the Fremont-Winema Natinal Forests' Chiloquin Ranger District and ODF's Klamath-Lake District.
Name of CWPP:
Chiloquin-Agency Lake RFPD Community Wildfire Protection Plan
Name of Communit(y/ies) at Risk:
Chiloquin, OR
Proposed Project Start Date:
10/01/2006
Proposed Project End Date:
09/30/2007
Federal Funding Request:
$150,113.00
Total Project Cost:
$174,554.00
Are you submitting multiple projects?
No
If YES indicate the relationship of the projects to one
another:
If YES, please list the titles of projects by priority and briefly explain their relationship.
Name of Federal, State or Tribal contact with whom you coordinated this
proposal:
Organization/Jurisdiction:
1) Rick Ragan, District Ranger
Chiloquin RD, Fremont-Winema NF
Phone
541-783-4001
2) Will Hatcher
Phone
Email rragan@fs.fed.us
The Klamath Tribes
541-783-3677
Email
3)
Phone
Email
Project Planning Information
Name of Local Coordinating Group:
C-AL RFPD Community Wildfire Committee (CWC)
For this project, explain the level of cooperation, coordination or strategic planning, through a "Local Coordination Group." If you have not worked with a
local coordination group, why not?
The cooperation, coordination and collaboaration within our CWC is excellent.
List federal lands that are adjacent to the project and proximity.
US Forest Service, Fremont-Winema NF's, Chiloquin Ranger District
A) Is there a current hazardous fuels treatment or one that is planned in the next three years on federal land that is adjacent to this project?
Yes
B) Specifically is this project adjacent to a current prescribed burn project or one that is planned in the next three years on Forest Service lands?
Yes
Please indicate planned treatments and associated acres:
Treatment
Mastication/Mowing
Acres
200
Treatment
Thinning
Acres
40
Treatment
Hand Pile
Acres
40
Treatment
Hand Pile Burn
Acres
40
Acres
40
Treatment
Acres
0
If you have a treatment type other than standard types above:
Treatment
Defensible Space
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following criteria. Be sure you address every one briefly, yet thoroughly.
1. Reducing Hazardous Fuels (40 points)
A. Describe the community infrastructure that will be protected. This should include how this project implements all or part of the CWPP strategy. (15
points)
Response:
The primary infrastructure to be protected is the homes within the C-AL RFPD. Our top CWPP priorities are
defensible space treatments and treatment of high fire hazard areas adjacent to homes or other improvements. Due to
the limitied availability of funds, all of our planned treatment projects from this grant fall within these top two
priorities. This project is a continuation of excellent work that has already been completed over the last few years.
Fuel reduction treatments will be completed on approximately 240 acres that will directly or indirectly protect about
100 Urban Interface homes.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or removed, the techniques and timing of the
treatments, and the treatment location relative to the values to be protected. (15 points)
Response:
Wildfires in our area have displayed extreme fire behavior characteristics, with flames climbing through "ladder fuels"
and into overstory crowns, therefore, overstocked stands of ponderosa pine with bitterbrush understory are the highest
fire hazard in our area. Planned treatments are to thin small diameter trees, mow or masticate understory brush, and
limb lower tree branches in order to reduce crown fire potential. Mechanical mowing and hand cutting have been very
effective treatments in the past. Standard defensible space treatments will also be implemented around homes.
C. Explain how the project is designed to reduce smoke production impacts that affect public health. (10 points)
Response:
Our primary hazard reduction treatment methods, mastecation or mowing, do not create smoke, as the material is
chopped up and spread out over the surface area. During defensible space treatments, landowners are encouraged to
utilize their created slash and woody material for firewood or other uses, and to utilize burning treatments as the last
resort. There are many elderly people living in this area and we are very sensitive to the effects of smoke on public
health. Hazard reduction treatments can potentially reduce the probablility of a future wildfire and associated smoke
production.
2. Increasing Local Capacity (20 points)
A. How would the implementation of the proposed project improve or lead to the improvement of the local economy in terms of jobs and sustainable
economic activity assuming that these grant funds would be used as "seed monies" for future projects. i.e. How many community supported jobs would be
created and for how long would they expect to last? (10 points)
Response:
The town of Chiloquin experiences a very high unemployment rate and very low per capita income. The jobs and
work created by these funds make a huge impact from both an economic and social aspect. This proposal includes
funding for; 4 seasonal employees, partial funding for the fire chief to provide supervision, and funds for cost share
agreements with landowners, who typically hire local contractors to complete the hazard reduction work. Seasonal
employees also serve as trained firefighters.
B. Will biomass that is produced by the project be utilized; if so, in what manner and how much? (10 points)
Response:
No biomass processing plants are located within a reasonable distance from Chiloquin, companies have not been
interested in transporting biomass material from our area. Most homes in the Chiloquin area are heated by wood,
property owners are encouraged to utilize the woody material as firewood. During mastecation or mowing treatments,
the biomass material is chopped up and spread out over the treatment area. Property owners are asked to utilize slash
burning only as a last option.
3. Demonstrating Community and Intergovernmental Collaboration (20 Points)
A. Describe how this project has been collaborated and coordinated with adjacent landowners, local/state/Tribal/federal agencies, and community groups
such as neighborhood associations. (10 points)
Response:
The C-AL RFPD CWPP and it's associated projects were developed by an effective and well supported Community
Wildfire Committee(CWC). Current active members include representatives from Chiloquin Ranger District, The
Klamath Tribes, C-AL RFPD Board of Directors, Klamath Co. Commissioners, Chiloquin Community Action Team,
ODF, Klamath Co. Emergency Services, City of Chiloquin, Jeld-Wen Inc, and Train Mountain Inc, along with
representatives from most of the subdivisions within the Fire District.
B. Describe the communities/partners contributions to this project such as: cash or in-kind contributions, cost share agreements, equipment, or labor
(including volunteer work). (10 points)
Response:
In the past, cost share agreements have been utilized to complete over 900 acres of hazard reduction treatments within
the Fire District. The hazard reduction projects funded by this grant will primarily be done through these cost share
agreements, where the landowners pays for 25% of the treatment costs. Numerous hazard reduction projects have also
been coordinated with the Chiloquin Ranger District, with hundreds of acres of treatments planned or already
completed on adjacent USFS lands.
4. Managing Cost Efficiency (20 points)
Discuss the process you used to arrive at your cost structure for the main Project Budget areas such as personnel, equipment, supplies and other (i.e.
overhead). In your response please justify: cost per acre, purchase of equipment, percent of overhead, percent of partner or matching funds, and portion of
administration cost. (20 points)
Response:
This grant application is requested so that the C-AL RFPD can continue to implement the on-going projects that are
identified and prioritized in our CWPP. Part of the money requested will provide partial funding for the Fire Chief so
he can continue to provide necessary supervision and management of the personnel and projects associated with this
grant. All of the costs used in this grant request are based on actual past expenditures. Rates for fringe benefits were
taken directly from the Oregon Public Employees rates, and administration costs are based on actual past costs
experienced by the Fire District on similar projects. The request for landowner cost share funds is based on the
property owner providing 25% of the treatment costs on their property. Cost per acre for the mechanical hazard
reduction treatments are based on past costs and current rate schedules provided by ODF. Cost efficiency is managed
by coordinating private land treatments with those undertaken on adjacent USFS lands. The C-AL RFPD will provide
a wildland firefighting engine and other vehicles for project employees and the Fire Chief's use. All required personal
protective equipment and firefighting gear will be provided. The District will also provide office space, computers,
education materials, monitoring equipment and training for the project employees.
Project Work Form
Tasks
Time Frame
Responsible Party
Identify specific landowners for hazardous fuels
reduction and defensible space programs.
On-going
Chiloquin-Agency Lake Rural Fire Protection
District
Arrange for site visit with the landowner, conduct
hazard assessment, develop hazard mitigation plan,
enter into cost share agreement if appropriate.
On-going
Chiloquin-Agency Lake Rural Fire Protection
District
Monitor hazard reduction treatments, document
activities, check for compliance with agreement.
Make cost share payments when requirements are
met.
On-going
Chiloquin-Agency Lake Rural Fire Protection
District and Oregon Department of Forestry
Work in partnership with cooperators and the CWC,
share information and educate public in fire hazard
reduction and forest health improvement.
On-going
Chiloquin-Agency Lake Rural Fire Protection
District, our Community Wildfire Committee,
Fremont-Winema NF's, and Klamath-Lake ODF.
Project employees to reduce fire hazard and create
defensible space around homes within the C-AL
RFPD, provide public education and daily contact.
On-going
Chiloquin-Agency Lake Rural Fire Protection
District
Project Budget
Chiloquin RFPD
Private
Landowners
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Partner 3
Total
Personnel
$49,503.00
$0.00
$0.00
$0.00
$0.00
$49,503.00
$5,000.00
$0.00
$0.00
$3,190.00
$0.00
$8,190.00
$54,503.00
$0.00
$0.00
$3,190.00
$0.00
$57,693.00
OPE 28%, RFPD
$15,154.00
$0.00
$0.00
$0.00
$0.00
$15,154.00
RFPD Supervisor
$0.00
$0.00
$0.00
$1,000.00
$0.00
$1,000.00
$15,154.00
$0.00
$0.00
$1,000.00
$0.00
$16,154.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9,000.00
$0.00
$0.00
$1,000.00
$0.00
$10,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9,000.00
$0.00
$0.00
$1,000.00
$0.00
$10,000.00
$5,000.00
$0.00
$0.00
$0.00
$0.00
$5,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,000.00
$0.00
$0.00
$0.00
$0.00
$5,000.00
$59,753.00
$0.00
$17,251.00
$0.00
$0.00
$77,004.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$59,753.00
$0.00
$17,251.00
$0.00
$0.00
$77,004.00
Admin RFPD
$2,200.00
$0.00
$0.00
$2,000.00
$0.00
$4,200.00
Salem Admin ODF(3%)
$4,503.00
$0.00
$0.00
$0.00
$0.00
$4,503.00
$6,703.00
$0.00
$0.00
$2,000.00
$0.00
$8,703.00
$150,113.00
$0.00
$17,251.00
$7,190.00
$0.00
$174,554.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
RFPD Seasonals, 4 x 6 mos
RFPD Supervisor
Subtotal
Fringe Benefits
Subtotal
Travel
Subtotal
Equipment
Vehicle, fuel, maint
Subtotal
Supplies
Service and Supplies
Subtotal
Contractual
Landowner cost share
Subtotal
Other
Subtotal
Total Costs
Project (Program) Income 1
(using deductive alternative)
1 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be
made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired
with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program
Income during the project period may require prior approval by the granting agency.