ID Number 2007-66
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
State of Oregon Department of Forestry / Douglas District
A (State)
Applicant
Applicant/Organization:
Type of Applicant:
Email:
Phone: msmith@odf.state.or.us/dsifford@odf.state.or.us
503-945-7341 FAX: 503-945-7416 Please Call Ahead for FAX: Off
Address (Street or P. O. Box, City, State, Zip) :
2600 State Street Salem, OR 97310
Project Coordinator (Name and Title):
Organization/Jurisdiction:
Email:
Phone:
Project Coordinator
Ms. Mary Helen Smith, Grant Coordinator/Mr. Dennis Sifford, Grant Admin.
Douglas District msmith@odf.state.or.us/dsifford@odf.state.or.us
503-945-7341 FAX: 503-945-7416 Please Call Ahead for FAX: Off
Project Title:
Project Location:
Project Information
Susan Creek and North Umpqua Village Fuel Reduction
Approximately 30 miles east of Roseburg.
County: Douglas Congressional District: 4 Latitude: 43.37157
Longitude: -122.9017
State the desired outcome in relation to NFP Goals and the Community Wildfire Protection Plan (CWPP). Project Objectives:
This project will create community fuel breaks, defensible space around structures, ingress and egress route fuel management by reducing fuels through thinning, pruning, chipping, and burning on approximately 165 acres with a benefit to approximately 62 family dwellings. This project is a coordinated and collaborative effort between the Douglas Forest Protective Association (DFPA), Umpqua National Forest’s North Umpqua Ranger District (NURD), BLM’s
Swiftwater Resource Area, private industrial landowners, and homeowners along the North Umpqua River. This area does not have structural fire protection.
The goal is to improve the survivability for people, homes, and the environment as identified in the Douglas County Community Wildfire Protection Plan
(CWPP). The NFP goals are incorporated in the Douglas County CWPP. The Eastern reaches of the Susan Ck. CWPP encompasses portions of the NURD.
The checker boarded ownership of the BLM is throughout the remainder of both CWPPs.
Name of CWPP:
Name of Communit(y/ies) at Risk:
Proposed Project Start Date:
Douglas County's Susan Creek and North Umpqua Village
Susan Creek and North Umpqua Village
07/01/2007 Proposed Project End Date: 12/31/2009
Federal Funding Request:
Are you submitting multiple projects?
$168,684.00
Yes
Total Project Cost: $238,454.00
If YES indicate the relationship of the projects to one another: A (Stand Alone)
If YES, please list the titles of projects by priority and briefly explain their relationship.
Each project is for a different Douglas County CWPP with different collaborators and partners. All of the projects will provide extended employment opportunities to individuals who are seasonal and unemployed outside of fire season.
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Organization/Jurisdiction:
1) Tim Pratt, FMO
Phone
2) Steve Bacigalupo, Fuels
Phone
3) Tom Lonie, FMO
Phone
541-496-3532 Ext. 273
541-496-3532 Ext. 279
541-464-3372
Umpqua National Forest - North Umpqua Ranger Dist.
Email tpratt@fs.fed.us
Umpqua National Forest - North Umpqua Ranger Dist.
Email sbacigalupo@fs.fed.us
Bureau of Land Management - Roseburg District
Email thomas_lonie@or.blm.gov

Project Planning Information
Name of Local Coordinating Group:
Douglas Local Coordinating Group (DLCG)
For this project, explain the level of cooperation, coordination or strategic planning, through a "Local Coordination Group." If you have not worked with a local coordination group, why not?
As a member of the DLCG sub-committee we coordinate and collaborate fuel reduction projects.
List federal lands that are adjacent to the project and proximity.
USFS - North Umpqua RD and BLM Swiftwater RA
A) Is there a current hazardous fuels treatment or one that is planned in the next three years on federal land that is adjacent to this project?
Yes
B) Specifically is this project adjacent to a current prescribed burn project or one that is planned in the next three years on Forest Service lands?
No
Please indicate planned treatments and associated acres:
Treatment
Thinning
Treatment
Hand Pile Burn
Acres
165
Acres
25
Treatment
Treatment
If you have a treatment type other than standard types above:
Treatment
Acres
0
Treatment
Project Evaluation Criteria
Acres
Acres
Acres
0
Applications for funding must include narrative responses that address the following criteria. Be sure you address every one briefly, yet thoroughly.
1. Reducing Hazardous Fuels (40 points)
A.
Describe the community infrastructure that will be protected. This should include how this project implements all or part of the CWPP strategy. (15 points)
Response:
The community infra-structure that will be protected by this project is: ingress and egress routes for 62 homes in the
Susan Creek and North Umpqua Village areas, major power transmission lines pass through the area for down river communities, and Diamond Lake Highway SR#138 bisects the area. This project will create community wildfire fuel breaks, survivable space around structures, as well as reduce fuel loadings along access routes as defined in the
Mitigation Action Plan of the CWPP.

B.
Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or removed, the techniques and timing of the treatments, and the treatment location relative to the values to be protected. (15 points)
Response:
The reduction of hazardous fuels in and around structures promotes the likelihood of the structure surviving a wildfire threat because it reduces the amount of available fuel to burn. The fuels in this high hazard area are comprised of grass, mixed conifer, hardwood, blackberry, and Scotch Broom. Fuels reduction work will include removing overgrown grasses, brush, pruning limbs, thinning overstocked stands, and debris disposal with hand and mechanized equipment. The thinning and pruning will occur from Oct. to June, and handpile burning will be done during the winter months. See (A) for values
C.
Explain how the project is designed to reduce smoke production impacts that affect public health. (10 points)
Response:
Most of the fuel reduction material removed will be chipped for landscape uses and/or utilized by the landowners as fencing materials or firewood. This project has limited planned burn activity. In the areas with limited access, small handpiles will be created for burning. These piles will be covered to maintain fuel dryness and only burned between
November and March when environmental conditions are most favorable to limit smoke impacts and maintain fire safety.
2. Increasing Local Capacity (20 points)
A.
How would the implementation of the proposed project improve or lead to the improvement of the local economy in terms of jobs and sustainable economic activity assuming that these grant funds would be used as "seed monies" for future projects. i.e. How many community supported jobs would be created and for how long would they expect to last? (10 points)
Response:
This project will provide employment during the grant period for one individual to provide technical assistance to homeowners. In addition, this project will help provide employment for DFPA crews, local contractors, the Douglas
County Corrections Community Service Crews, local forestry and fire contract crews, and community service organizations. Project successes will be a visual reference to neighbors for the related benefits and to motivate them to utilize contractors on their ownership.
B.
Will biomass that is produced by the project be utilized; if so, in what manner and how much? (10 points)
Response:
75% to 80% of the material from the project sites will be utilized by the landowners for fencing poles, posts, firewood, chipped onsite for landscaping material, or recycled as mulch or compost material through the Douglas County Public
Works Department. Contacts will continue to be made with area facilities with supplemental Co-gen plants to provide chipped material from project sites.

3. Demonstrating Community and Intergovernmental Collaboration (20 Points)
A.
Describe how this project has been collaborated and coordinated with adjacent landowners, local/state/Tribal/federal agencies, and community groups such as neighborhood associations. (10 points)
Response:
The DLCG has established a sub-committee to coordinate fuel reductions projects on private, ODF, USFS, BLM, and
Tribal lands within Douglas County CWPP’s. The DFPA, North Umpqua Ranger District, and Swiftwater Resource
Area staffs have collaborated on current and proposed fuel reduction projects within this CWPP. Planning is continuing to identify areas where coordinated projects can provide contiguous fuel breaks across property boundaries. Field Coordinator will coordinate with partners.
B.
Describe the communities/partners contributions to this project such as: cash or in-kind contributions, cost share agreements, equipment, or labor
(including volunteer work). (10 points)
Response:
Agency representatives provide in-kind time for planning for this project. Each participating private landowner is required to sign a fuel reduction project agreement. Landowners are encouraged to share the cost of the project through in-kind participation or cash. DFPA will utilize area Forest Officers to provide fuel reduction education to landowners and identify lands in need of treatment. The NURD obtained a $57,000 Title 2 grant to reduce the fuels along the road access to the pvt. lands.
4. Managing Cost Efficiency (20 points)
Discuss the process you used to arrive at your cost structure for the main Project Budget areas such as personnel, equipment, supplies and other (i.e. overhead). In your response please justify: cost per acre, purchase of equipment, percent of overhead, percent of partner or matching funds, and portion of administration cost. (20 points)
Response:
Douglas Forest Protective Association has been administrating, implementing, and providing technical assistance to private landowners in Douglas County for approximately 5 years for fuel reduction projects. Our average cost per acre for the 1415 acres treated since 2001 is $615.00 per acre. Personnel cost associated with this project are: Forest
Officer for 6 month to plan and provide technical assistance to landowners; Office Assistant for 26 hours/month or
15% over the length of the project, or 24 months, to process project records and process invoices. A 12% administrative rate is charged to cover management and service and supply cost. The applicant and partners costs are estimated in-kind cost for personnel and equipment to facilitate planning and program oversight. The North Umpqua
Ranger District’s Title 2 grant amount is shown only because of the contribution to the fuel reduction benefit for the overall work in the CWPP. The funds were used on North Umpqua Ranger District managed lands to reduce the fuels along the ingress and egress to the private lands that are surrounded by USFS lands.

Tasks
Continue planning, collaboration, and coordination of fuel reduction projects for the CWPPs.
Evaluate and schedule projects. Monitor project work progress. Evaluate completed projects.
Maintain project records and invoices.
Develop contracts and agreements as needed.
Completion of individual projects.
Coordinate and implement fuel treatment projects with partners.
Inform public of program through local media, townhall meetings, door to door contacts, and site tours.
Provide quarterly project accomplishment reports, and final report.
Project Work Form
Time Frame
Ongoing
July 2007 - Dec. 2009
Responsible Party
Douglas Local Coordinating Group's Fuels Subcommittee.
Field Coordinator and Office Assistant.
July 2007 - Oct 2009
Oct. 2007 - Dec. 2009
July 2007 - Nov. 2009
July 2007 - Oct. 2009
Oct. 2007 - Dec. 2009
Field Coordinator and Grant Administrator.
Landowners, contractors, and agency crews.
Field Coordinator.
Field Coordinator, DFPA's Public Information
Officer, and DLCG members.
Field Coordinator and Grant Administrator.

Federal
Agency
Project Budget
Applicant
North Umpqua
RD
Partner 1
Roseburg BLM
Partner 2 Partner 3 Total
Cost Category
Description
Personnel
Forest Officer/Field Coor
Office Assistant
$16,775.00
$7,425.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$16,775.00
$7,425.00
Subtotal $24,200.00 $0.00 $0.00 $0.00 $0.00 $24,200.00
Fringe Benefits
Forest Officer (88%)
Office Assistant (45%)
$14,762.00
$3,345.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$14,762.00
$3,345.00
Subtotal $18,107.00 $0.00 $0.00 $0.00 $0.00 $18,107.00
Travel
3200 mi. @ .55/mi.
Est. mileage
$1,760.00
$0.00
$0.00
$250.00
$0.00
$200.00
$0.00
$200.00
$0.00
$0.00
$1,760.00
$650.00
Subtotal $1,760.00 $250.00 $200.00 $200.00 $0.00 $2,410.00
Equipment
Vehicle and equipment $0.00
$0.00
$3,840.00
$0.00
$1,500.00
$0.00
$1,500.00
$0.00
$0.00
$0.00
$6,840.00
$0.00
Subtotal $0.00 $3,840.00 $1,500.00 $1,500.00 $0.00 $6,840.00
Supplies
Plastic and marking paint $550.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$550.00
$0.00
Subtotal $550.00 $0.00 $0.00 $0.00 $0.00 $550.00
Contractual
165 ac. @ $615/ac.
NURD Title 2 grant
$101,475.00
$0.00
$0.00
$0.00
$0.00
$57,000.00
$0.00
$0.00
$0.00
$0.00
$101,475.00
$57,000.00
Other
Subtotal $101,475.00 $0.00 $57,000.00 $0.00 $0.00 $158,475.00
Admin cost (12%)/Salem
Planning and oversight
$22,592.00
$0.00
$0.00
$1,760.00
$0.00
$1,760.00
$0.00
$1,760.00
$0.00
$0.00
$22,592.00
$5,280.00
Subtotal $22,592.00 $1,760.00 $1,760.00 $1,760.00 $0.00 $27,872.00
Total Costs
Project (Program) Income 1
(using deductive alternative)
$168,684.00
$0.00
$5,850.00
$0.00
$60,460.00
$0.00
$3,460.00
$0.00
$0.00 $238,454.00
$0.00 $0.00
1 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program
Income during the project period may require prior approval by the granting agency.