Annex 1
MULTI-STAKEOLDER FORUM ON THE ROLE OF TELECOMMUNICATIONS/
ICT IN DISASTER MANAGEMENT AND CLIMATE CHANGE
BRIDGETOWN, BARBADOS, 18-20 September, 2013
DRAFT PROGRAMME
Day One - Wednesday 18 September, 2013
Time
08:00-09:00
09:00-10:00
10:00-10:15
10:15-10:30
Registration
Opening Ceremony
•
National Anthem
•
Invocation
•
Welcome & Opening Remarks
•
Heads of Agencies (ITU, CDEMA, UNDP)
•
FEATURE Address – Honourable Minister
Forum Group Photo
BREAK
Session 1
LINK BETWEEN TELECOMMUNICATIONS/ICT IN DISASTER MANAGEMENT & CLIMATE CHANGE
The first session will look at the role of telecommunications/ICT in disaster management, in the face of
increasing disasters. It will also look at the threats caused by disasters to the development agenda and
plans.
10:30-11:00
OVERVIEW: Link between Telecommunications/ICT in Disaster
Management & Climate Change (TBD)
This overview is primarily to benefit Academia, Civil Society, the Media & the General
Public who may have only a superficial knowledge of the fundamentals of the Subject
Matter.
Annex 1
Day One - Wednesday 18 September, 2013
Time
11:00-11:30
Role of ICT in Comprehensive Disaster Management – ITU; CDEMA, UNDP; CBU
Foundational Approaches: Context setting presentation followed by a discussion to
articulate specific roles for ICT within each Agency’s sphere of influence in the delivery of
Disaster Risk Management.
11:30-12:00
International trends in ICT’s and Disaster Management - ITU
12:00-12:30
The Role of Geographical Information Systems in Disaster Risk and Management
12:30-12:45
Disaster Mitigation: The Role of Remote Sensing
12:45-14:15
LUNCH BREAK
Session 2
COUNTRY EXPERIENCES IN EMERGENCY TELECOMMUNICATIONS
This will be a panel moderated session focusing on how different ICT Modalities can be or are used in
different stages of Disaster Management, lessons learned from the Case Studies.
14:15-15:15
CASE STUDIES - ICT FOR DISASTER MANAGEMENT: Two (2) Country
Experiences
Session 3
ICT, EMERGENCY TELECOMMUNICATIONS & CLIMATE CHANGE
The session will provide an overview of best practices and some shared case studies on projects using
ICTs as a tool to monitor, prepare for, and mitigate the impacts of climate change. The collection and use
of accurate climate change data allows for forecasting, mitigating, and adapting to climate change and
extreme weather events. The establishment of early warning systems, monitoring infrastructure and
remote sensing can improve and make more efficient the responses to disasters and quickly disseminate
information for saving lives.
Given the investment in the technology(ies) in the countries and region, a critical element throughout this
workshop is to define what has been the impact towards reducing risk and what have been the
impediments to realizing this goal.
15:15-15:45
The Role of ICT in Climate Change Adaptation and Mitigation
Space and Climate Change: The Role Remote Sensing
The Role of ICT in Weather Monitoring
15:45-16:00
BREAK
Annex 1
Day One - Wednesday 18 September, 2013
Time
Session 4
LEGAL AND OPERATIONAL ASPECTS IN EMERGENCY TELECOMMUNICATIONS
This session will focus on the legal and organizational frameworks for disaster management, look at the
role of telecommunication regulation, and discuss policy issues related to effective deployment of
telecommunications/ICT for disaster management.
16:00-17:00
International Legal Framework: The Tampere Convention
Regulatory aspects of ICT and Disaster Management
UN and Interventions in Disaster Management
Day Two – Thursday 19 September, 2013
Time
Session 5
REGIONAL AGENCIES FOR DISASTER MANAGEMENT
This session will benefit from presentations by regional agencies involved with disaster management and
telecommunications and also from a representative of the UN system explaining the local and national
response in disasters management, including the articulation of the international assistance when
requested.
CDEMA:
Towards a Regional Telecommunications System for Emergencies
08:30-10:00
Presentation – Proposed Regional Disaster Emergency Communications Platform.
This Session will focus on the development of a Disaster Emergency Communications
System for the region or as CDEMA, in its own deliberate judgment; determine
areas of significance to the agency and to the sector on a whole.
The Role of Radio Amateurs in Disaster Situations
Discussions to articulate the role of amateur Ham Operators in National emergency
Telecommunication Plans.
The Role of Radio-Communications Infrastructure in Disaster Situations
10:00-10:15
BREAK
Session 6
This session will look at the key role that media play in disaster mitigation, response and
relief operations.
Annex 1
Day Two – Thursday 19 September, 2013
Time
10:15-11:30
CBU:
Role of Media, including DTT: Educating, Alerting and Informing on Disaster
Management
The Role of Social Media in Disaster Management
UNDP:
Regional Risk Reduction Initiative (R3I) ;
11:30-12:30
Emergency Telecoms; Reporting & Alerting
12:30-14:00
LUNCH
14:00-15:00
CASE STUDIES - ICT FOR DISASTER MANAGEMENT: Two(2) Country Experiences
Within context of Public/Private Sector Opportunities
Session 7
PANEL: PUBLIC-PRIVATE PARTNERSHIPS FOR ENHANCEMENT OF (EWS–CIMH)
Role of Telecom Operators in ensuring a resilient telecommunications infrastructure - DIGICEL and
LIME; Other (this is provisional)
Spaces for Public-Private Engagement at the National Level – National Level Rep (CDEMA System); Extra
regional Rep/Case Study
15:00-15:30
Role of Telecom Operators in ensuring a resilient telecommunications
infrastructure
-
Presentations from Private sector entities (Telcos/ISPs)
15:30-15:45
BREAK
15:45-17:30
The Role of Radio-Communications Infrastructure in Disaster Situations (Suppliers)
The Importance of strong Public-Private Partnerships for Disaster Preparedness,
Mitigation and Response
ITU/CDEMA
The role of Satellite Communication Operators in Disaster Situations (Suppliers)
Annex 1
Day Three – Friday 20th September, 2013
Time
Session 8
TOWARDS A REGIONAL TELECOMMUNICATIONS SYSTEM FOR EMERGENCIES (UNDP/CDEMA)
Session three will focus on the development of a Disaster Emergency Communications System for the
region.
08:30-9:15
Presentation – Proposed Regional Disaster Emergency Communications Platform.
9:15-10:15
List of needs of telecommunications in case of emergency vis-a-vis the legal
framework in place that can allow or hinder such procedures during emergencies
Could be a break out session looking at different aspects of needs
10:15-10:30
BREAK
10:30-11:30
Session 9
Spectrum Management Issues for Emergency Telecommunications ITU
Steps, experiences and recommendations in developing National Emergency
Telecommunication Plan.
11:30-12:45
Or Developing A National Emergency Plan of Telecommunications
Session will discuss practical steps to develop National Emergency Telecommunication
Plans in the participating states.
12:45-13:45
LUNCH
Session 10
PLENARY DISCUSSION IN ULTIMATELY CREATING A COMPENDIUM OF
RECOMMENDATIONS ON THE FOLLOWING:
13:45-15:00
a) Specific roles for Information and Communications Technologies (ICT) in the
delivery of Disaster Risk Management (DRM) in the context of the
Comprehensive Disaster Management (CDM) Framework
b) Specific roles/recommendations to build partnerships between the Public and
Private Sectors in DRM
c) Specific Recommendations for developing National Emergency Plans for
Telecommunications
Annex 1
Day Three – Friday 20th September, 2013
Time
15:00-15:30
Closing Remarks
END OF FORUM