Performance Management Accountability Meeting Data as of December, 2012 Richard A. Davey, Secretary & CEO Office of Performance Management and Innovation Celia J. Blue, Assistant Secretary January 29, 2013 This report is prepared for policy and planning use. Not a public document. December, 2012 Table of Contents EXECUTIVE HIGHLIGHTS............................................................................................................................................................... 3 MASSDOT GOALS......................................................................................................................................................................... 4 ORGANIZATION-WIDE PERFORMANCE DASHBOARD..................................................................................................................... 5 AERONAUTICS PERFORMANCE DASHBOARD................................................................................................................................. 6 AERONAUTICS – SAFETY............................................................................................................................................................... 7 AERONAUTICS – FISCAL RESPONSIBILITY....................................................................................................................................... 8 HIGHWAY PERFORMANCE DASHBOARD........................................................................................................................................ 10 HIGHWAY – SAFETY....................................................................................................................................................................... 11 HIGHWAY – CUSTOMER SERVICE.................................................................................................................................................. 15 HIGHWAY – EMPLOYEES............................................................................................................................................................... 16 HIGHWAY – FISCAL RESPONSIBILITY.............................................................................................................................................. 17 HIGHWAY – INNOVATION............................................................................................................................................................. 22 RAIL & TRANSIT PERFORMANCE DASHBOARD.............................................................................................................................. 23 RAIL & TRANSIT – CUSTOMER SERVICE......................................................................................................................................... 26 RAIL & TRANSIT – FISCAL RESPONSIBILITY..................................................................................................................................... 29 RAIL & TRANSIT – INNOVATION………………………………………………………………………………………………………………………………………………….... 30 RMV PERFORMANCE DASHBOARD............................................................................................................................................... 31 RMV – SAFETY.............................................................................................................................................................................. 33 RMV – CUSTOMER SERVICE.......................................................................................................................................................... 34 RMV – FISCAL RESPONSIBILITY...................................................................................................................................................... 37 MASSDOT – EMPLOYEES............................................................................................................................................................... 38 2 December, 2012 Executive Highlights Below is a summary of Division highlights contained in this report. Aeronautics Meeting or exceeding expectations across all measureable goals • Airport inspections 100% completed • Capital Fund Disbursements on schedule Highway Opportunities for improvement across all measurable goals • Bridge health is nearly meeting expectations • Structurally Deficient bridges close to target • Data collection for customer service and safety is ongoing MBTA/ Rail and Transit Targeted improvement opportunities in customer service and fiscal responsibility • On-time was achieved by the Red Line only, all others aren’t meeting expectations • Escalator and elevator uptime meeting expectations • Data collection for customer service, employees, and safety is ongoing RMV Additional improvement opportunities in customer service • Branch and call center wait times have significantly improved but are not yet meeting expectations • Road test wait times have substantially decreased, and are nearly meeting their target • ALARS system upgrade is on schedule NOTE: All Divisions are within expense budget goals 3 December, 2012 MassDOT Vision, Mission and Goals Vision: Leading the Nation in Transportation Excellence MassDOT Mission Deliver excellent customer service to people who travel in the Commonwealth, and provide our nation’s safest and most reliable transportation system in a way that strengthens our economy and quality of life. We are one transportation organization focused on customer service and safety. SAFETY – Work with unwavering commitment to maximize the safety of the public and employees. Minimize risks and injuries through thoughtful design, construction, oversight, enforcement, and employee empowerment. CUSTOMER SERVICE – Deliver superb service that both anticipates and responds to customer needs. Move people in ways that “give them time back” by cultivating system-wide efficiencies. EMPLOYEE ENGAGEMENT – Maintain a work environment that is diverse, challenging and accommodating. Support and encourage employees. Treat our employees as our internal customers and give them the tools necessary to excel at their jobs. FISCAL RESPONSIBILITY – Invest and manage public funds and other resources wisely. Instill a dedication to thrift across our organization. Carefully plan and prioritize projects. INNOVATION – Pursue constant improvement in our work and services. Create an environment where employees are eager to use their talents to find better ways to do business and deliver service. 4 ORGANIZATION-WIDE PERFORMANCE DASHBOARD Data through December 2012 unless otherwise noted Performance Key Meeting or exceeding expectations Aeronautics | Highway | Rail & Transit | RMV Needs Improvement Under development / Data missing Not meeting expectations 5 PERFORMANCE DASHBOARD Aeronautics Division Aeronautics sub-goals Status Trend Measured period Current Prior Target this period Weight Notes Stable Monthly 36 36 36 High - Under development Under development 6/30/2013 Low - On-track On-track High - Monthly -10% Under development Expenses do not exceed budget High Data Represents Q1 of State Fiscal Year 2013 SFY 29.8% 5.6% 25.5% High - Under development Under development 6/30/2013 Low - Safety Inspect 36 public-use airports per calendar year Customer service Ensure that construction projects are trending on-time, pilot Employees Participate in "How Can I Help You Today?" and "Performance Management Senior Staff" trainings Stable Fiscal responsibility Ensure that operating expenses are at or below operating budget (YTD) Disburse 90% of the airport capital budget by the state fiscal year end Ensure construction projects are trending onbudget, pilot Innovation Under development Performance key Meeting or exceeding expectations Aeronautics | Highway | Rail & Transit | RMV Needs improvement Not meeting expectations Under development / Data missing 6 Aeronautics – Safety December, 2012 Number of Public-Use Airports Inspected (YTD) 40 36 35 30 25 20 15 Target ≥ 36 10 5 0 July * August September October November December 2012 7 December, 2012 Aeronautics – Fiscal Responsibility Operating Seasonally adjusted operating expense budget vs. YTD actual July 2012 - November 2012 (FY 2013) Actual Budgeted Variance $212,646 $236,685 -$24,221 Capital 100% 90% Airport Capital Budget Disbursement Through December 80% 70% 60% 50% 29.8% 40% 30% 20% 10% 5.6% 0% 2012 2013 State Fiscal Year 8 PERFORMANCE DASHBOARD Highway Division Highway sub-goals Safety Status Trend Measured period Current Prior Target This Period Weight Notes Prevent the number of structurally deficient bridges from exceeding 463 Improving Monthly 464 466 ≤ 463 High Accellerated Bridge Program goal: Reduce the number of SD bridges to 450 by 2016 Maintain at least a 81.98 system-wide bridge health index* Declining Monthly 81.83 81.88 ≥ 81.98 High - CY Under development Under development Under development Medium Currently reviewing data sets FFY Under development Under development Under development High FY 2012 data will be available in February Improving FFY Under development Under development Under development High FY 2012 data will be available in February Declining Monthly 55% 63% ≥ 80% High - Monthly Under development Under development Project benchmarks Medium 2012 data will be available in the February PMA report Reduce average incident clearing times by 5% from previous year (Min) Ensure that 70% of pavement on the National Highway System in good or excellent condition (IRI) Customer service Ens ure tha t a t l ea s t 90% of Inters ta te Roa dwa ys a re i n good or excel l ent condi ti on (PSI) Ensure that at least 80% of construction projects are completed on time Develop a travel speed data collection pilot program on I-93 to inform statewide congestion metrics Performance key Meeting or exceeding expectations Aeronautics | Highway | Rail & Transit | RMV Needs improvement Not meeting expectations Under development / Data missing 9 PERFORMANCE DASHBOARD Highway Division Status Trend Measured period Current Prior Target This Period Weight Notes Reduce the number of "Top 5" workplace injuries by at least 10% from the last year's level Improving Monthly 86 267 133.5 High - Participate in "How Can I Help You Today?" and "Performance Management Senior Staff" training Stable Monthly On-track On-track High - Develop an engineering fellowship program Declining Monthly Not On-track On-track Project benchmarks Medium - Ensure that construction projects are on or under budget upon fiscal completion Improving SFY -$28,047,475 -$22,957,168 ≤ $0 above budget High - Ensure that projects are trending on budget at construction completion Quarterly Under development Under development >80% High - Ensure that the time between advertisements and notice to proceed does not exceed 120 days Declining FFY 139 128 ≤ 120 days Medium - Advertise at least 80% of projects that are planned (STIP) Improving SFY 91.4% 81.0% ≥ 80% High - Highway sub-goals Employees Fiscal responsibility Complete an on budget and on time trending program (5 mega projects, 12 district projects) Monthly Under development Under development Under development Medium - Ensure that operating expenses are at or below operating budget (YTD) Monthly -29% Under development Expenses do not exceed budget High Data represents Q1 of State Fiscal Year 2013 Maintain forecasted cashflow for construction projects (YTD) Monthly Under development Under development Under development Monthly On-track On-track 6/30/2013 High - Seasonally Under development 9,484 -5% from previous year Medium - Innovation Incorporate "Accelerated Bridge Program" best practices into all projects Reduce road salt use per inch by at least 5% from the previous year (tons of salt per inch of snow) Performance key - Meeting or exceeding expectations Aeronautics | Highway | Rail & Transit | RMV Stable Needs improvement Not meeting expectations Under development / Data missing 10 Highway – Safety 500 # of Structurally Deficient Bridges 490 480 Target ≤ 463 470 460 Accelerated Bridge Program goal: reduce the number of SD Bridges to 450 by September, 2016 464 450 440 Bridge Health Index Target: > 81.98 Bridge Health Index (BHI) is the ratio of the current condition of each element to perfect condition that is expressed as a score from 0 to 100, with a value of 0 indicating all of a particular bridge’s elements are in the worst condition. Dec-12 Oct-12 Nov-12 Sep-12 Aug-12 Jul-12 Jun-12 May-12 Apr-12 Feb-12 Mar-12 Jan-12 Dec-11 Nov-11 Oct-11 Sep-11 Aug-11 Jul-11 Jun-11 May-11 81.83 Apr-11 100 90 80 70 60 50 40 30 20 10 0 Mar-11 December, 2012 11 December, 2012 Highway – Employees 12 Highway – Fiscal Responsibility $30 $20 $10 Millions December, 2012 Construction Projects On or Under Budget at Fiscal Completion ( Additional Funds/Extra Work Orders ) 86 Contracts $21 Million 56 Contracts $2 Million 18 Contracts $613,000 $0 -$10 -$20 88 Contracts $34 Million 87 Contracts $23 Million 28 Contracts $28 Million A project is considered fiscally complete when the final paperwork and material certification processes are complete -$30 -$40 174 contracts 143 contracts 43 contracts 2010 2011 2012 * State Fiscal Year Contracts Over Budget Contracts Under Budget * Data current as of 01/02/13 13 Highway – Fiscal Responsibility Pre-Construction 100% Projects Planned (STIP) vs. Project Advertised 90% Target ≥ 80% 50% 91% 81% 60% 71% 70% 80% 80% 40% 30% 20% 10% 0% 2009 2010 2011 Federal Fiscal Year 2012 2010 2011 2012 141 2009 128 Length of Time between Advertisement and Notice to Proceed 0 -60 -80 124 -40 111 -20 Days December, 2012 -100 -120 -140 -160 Target ≤ 120 Federal Fiscal Year 14 Highway – Fiscal Responsibility December, 2012 Operating Expense Budget Seasonally adjusted operating expense budget vs. YTD actual July 2012 - November 2012 (FY 2013) Actual Budgeted Variance $104,526,858 $147,725,726 -$43,198,868 Forecasted Construction: Budgeted vs. Actual 2012 State Fiscal Year Budgeted Actual 2013* Accelerated Bridge Program Budget Spent 2012 $278 $215 $274 $223 $220 2011 $100 $1,000 $900 $800 $700 $600 $500 $400 $300 $200 $100 $0 Millions $225 $645 $626 $541 2011 $594 Statewide Road and Bridge Construction Budget Spent $859 Millions $1,000 $900 $800 $700 $600 $500 $400 $300 $200 $100 $0 2013* State Fiscal Year Budgeted Actual * Fiscal year 2013 data is YTD as of 12/31/12 15 PERFORMANCE DASHBOARD Rail and Transit Division Rail & Transit sub-goals Safety Status Trend Measured period Current Prior Target this period Weight Notes Yearly Data missing Data missing 548 High Data on graph is displayed monthly 1617 Data missing 1810 High Data represents YTD from January 1st - October 24th Reduce the number of year-to-date MBTA customer injuries by at least 10% from the previous year Reduce the YTD number of MBTA total crime incidents from the previous year Improving Improving Monthly 95.9% 94.0% ≥ 95% High - Customer service Ensure that at least 95% of Red Line trips run on time Ensure that at least 95% of Orange Line trips run on time Improving Monthly 92.0% 89.8% ≥ 95% High - Ensure that at least 95% of Blue Line trips run on time Improving Monthly 94.3% 92.5% ≥ 95% High - Ensure that at least 95% of Commuter Rail trips run on time Improving Monthly 93.5% 88.4% ≥ 95% High Current data is one month behind (Nov.) Declining Monthly 61% 72% ≥ 95% within 5 days High - Monthly Data missing Data missing 9.4 Days High - Ensure that at least 95% of MBTA customer inquiries are closed within 5 days Reduce the average MBTA response time to customer inquiries from the previous year (Days) Reduce MBTA customer call wait times from the previous year (Mins) Improving Monthly 1.88 2.72 Decrease from previous year High - Reduce the percentage of MBTA call abandonments from the previous year Stable Yearly Data missing Data missing 19% High - Maintain at least a 99% level of MBTA escalator availability Improving Monthly 99.4% 99.1% ≥ 99% High - Maintain at least a 99% level of MBTA elevator availability Declining Monthly 99.6% 99.7% ≥ 99% High - Monthly Under development Under development Under development High - Increase fare gate up-time for North & South Stations & Back Bay Performance key Meeting or exceeding expectations Aeronautics | Highway | Rail & Transit | RMV Needs improvement Not meeting expectations Under development / Data missing 16 PERFORMANCE DASHBOARD Rail and Transit Division Rail & Transit sub-goals Employees Status Trend Reduce the number of MBTA empl oyee i njuri es res ul ti ng i n l os t ti me by a t l ea s t 10% from the previ ous yea r Reduce the number of YTD assaults on employees Prior Monthly On-track On-track Yearly Data missing Data missing Monthly Data missing Data missing Monthly -1.0% Target this period Weight Notes High - 542 Medium Data on graph is displayed monthly 5 High - Under < -2% below budget development High Data through November 2012 Data missing Data missing High - Monthly Data missing $20,225,393 Data missing Low - Monthly 0% Under development Expenses do not exceed budget High Data represents YTD through November 2012 Yearly (State Fiscal Year) 83% Under development >33.2% High - Ensure actual MBTA operating budget is at least 2% below projected operating budget Ensure that MBTA construction projects are completed on-budget Ensure that non-fare revenues meet or exceed budgeted amounts Improving Ensure that Rail and Transit Division's operating expenses are at or below operating budget (YTD) Ensure that Rail and Transit Division's State and Federal award's approved funds Innovation Current Participate in "How Can I Help You Today?" and "Performance Management" trainings Fiscal responsibility Measured period Improving Install countdown clocks in MBTA stations Under development Under development Project Benchmarks Medium - Pilot the Mobile ticketing on Commuter Rail project Under development Under development Project Benchmarks Medium - Re-develop MBTA Red line on-time performance data in collaboration with MIT Under development Under development Project Benchmarks Low - Performance key Meeting or exceeding expectations Aeronautics | Highway | Rail & Transit | RMV Needs improvement Not meeting expectations Under development / Data missing 17 60% 50% 50% 40% 40% 30% 30% 20% 20% 10% 10% 70% 50% 40% 40% 30% 30% 20% 20% 10% 10% 0% 0% 2011 October 2012 November December Target ≥ 95% July August September 2011 October 2012 89.8% 88.4% 92.5% 95.2% 95.5% 93.7% 93.6% 93.7% 80% November December Target ≥ 95% 2012 90% 50% September October Commuter Rail On-Time Performance 100% 60% August September 2011 60% July August Target ≥ 95% MBTA Blue Line On-Time Performance 100% July 87.6% 2012 November December 90.2% 2011 October 89.7% September 88.4% August 89.3% July 70% 90.9% 0% 0% 80% 91.7% 70% 91.3% 80% 93.2% 90% 60% 90% MBTA Orange Line On-Time Performance 100% 94.0% 95.2% 96.4% 96.6% 70% 94.2% 80% 94.7% MBTA Red Line On-Time Performance 100% 90% Rail and Transit – Customer Service 94.5% December, 2012 November December Target ≥ 95% 18 Rail and Transit – Customer Service December, 2012 100% Close 95% of MBTA Customer Inquiries within 5 Days 61.0% 40% 72.0% 50% 72.0% 60% 80.7% 70% 72.0% 80% 83.3% 90% 30% 20% 10% 0% July August September 2011 October 2012 November December Target ≥ 95% 19 Rail and Transit – Customer Service 99.4% 99.1% 98.9% 99.1% 80% 99.6% 90% 99.1% MBTA Escalator Uptime 100% 70% 60% 50% 40% 30% 20% 10% 0% July August September 2011 November December Target ≥ 99% 2012 99.6% 99.7% 99.4% 98.9% 80% 99.3% 90% October MBTA Elevator Uptime 100% 98.9% December, 2012 70% 60% 50% 40% 30% 20% 10% 0% July August September 2011 October 2012 November December Target ≥ 99% 20 Rail and Transit – Fiscal Responsibility MBTA seasonally adjusted operating expense budget vs. YTD actual July 2012 - November 2012 (FY 2013) Actual Budgeted $552,186,710 $557,529,926 Variance -$5,343,215 MBTA 2% Operating Expense Reduction Initiative Year to Date October November December -1.0% -4% -6% Data currently unavailable September -2.2% -2% August -1.2% July 0% -2.1% December, 2012 -8% -10% 2011 2012 Target ≥ -2% 21 December, 2012 Rail and Transit – Fiscal Responsibility R&T seasonally adjusted operating expense budget vs. YTD actual* July 2012 - September 2012 (FY 2013) Actual Variance Budgeted $104,810,832 $104,877,324 -$66,492 The majority of this budget is grants, subsidies, and contract assistance State and Federal Funds Distributed to Regional Transit Authorities* (YTD) $13,183,206 Federal $6,098,752 $5,980,066 $13,600,000 State $10,406,500 $10,396,336 Funds Approved Funds Awarded Funds Contracted *Does not include the MBTA 22 December, 2012 Rail and Transit – Innovation MBTA Countdown Sign Update Orange Line So far, the project has reached: Red Line In Q1 2013, the project will reach: Orange Line Red Line Blue Line Jackson Square South Station Revere Beach Oak Grove Alewife Roxbury Crossing Park Street Beachmont Malden Center Davis Ruggles Broadway Suffolk Downs Stony Brook Porter Mass. Ave Andrew Wood Island Green Street Braintree Back Bay Kendall Airport Forest Hills Tufts Medical Center Harvard Maverick Chinatown Central Aquarium Downtown Crossing JFK/UMass State State Savin Hill Wonderland Haymarket Fields Corner Government Center North Station Shawmut Bowdoin Community College Ashmont Wellington North Quincy Sullivan Square Wollaston Quincy Center Quincy Adams (14 Stations) (16 Stations) (11 Stations) (5 Stations) (4 Stations) 23 PERFORMANCE DASHBOARD Registry Division Trend Measured period Current Prior Target this period Weight Notes Improving Yearly 487 495 446 High "Current" period represents July of 2012 Declining Monthly 8,633 9,277 5,978 Low - Keep the statewide average branch wait time below 15 minutes Improving Monthly 18.6 24.9 ≤ 15 Minutes High Keep the statewide average call center wait time below 10 minutes Improving Monthly 21.266 Min 24.23 Min ≤ 10 Minutes High RMV sub-goals Status Safety Reduce the number of a cci dents ca us ed by Juni or Oera tors res ul ti ng i n ci ta ti ons to bel ow the previ ous yea r Inspect each vehicle inspection station at least three times per year Customer service Wa i t ti mes ha ve decrea s ed s i gni fi ca ntl y over the l a s t two months Wa i t ti mes ha ve decrea s ed s i gni fi ca ntl y over the l a s t two months Increase the number of online transactions to over the previous year Declining Yearly 215,664 261,481 229,952 Medium - Keep the average wait for road tests below 28 days Improving Monthly 29 34 ≤ 28 Days Low Wa i t ti mes ha ve decrea s ed s i gni fi ca ntl y over the l a s t two months Yearly Under development Under development 759 Medium - Yearly Under development Under development Decrease from previous year High - On-track On-track Reduce the number of customer complaints from previous period Increase the customer compliments from previous year Employees Participate in "How Can I Help You Today?" and "Performance Management Senior Staff" trainings Fiscal responsibility % that operating expenses are below operating budget (YTD) Monthly 15% Under development Expenses do not exceed budget High Data represents the Year to Date of the current state fiscal year Increase the number of RMV transactions conducted through industry partners from the previous year Monthly Under development Under development Under development High - Install the new ALARS system Monthly On-track On-track Project benchmarks High - Innovation Performance key Meeting or exceeding expectations Aeronautics | Highway | Rail & Transit | RMV Stable Needs improvement Not meeting expectations Under development / Data missing 24 RMV – Safety Number of Vehicle Inspection Station Audits (YTD) 10,000 9,000 8,000 8,633 7,000 6,000 5,000 4,000 Target ≥ 5979 3,000 2,000 1,000 0 July August September 2011 700 October 2012 November December Target Junior Driver Vehicle Accidents (YTD) 600 500 487 487 495 449 398 535 584 558 524 200 600 300 537 400 494 December, 2012 100 0 25 RMV – Customer Service 26.2 26.6 27.2 26.8 25 Average Branch Wait Times 18.6 Minutes 20 Target ≤ 15 minutes 24.9 30 15 10 5 0 July August September 2011 30 November December 2012 24.2 27.8 25.2 21.3 15 Target ≤ 10 minutes 24.3 20 October Call Center Wait Times 21.2 25 Minutes December, 2012 10 5 0 July August September 2011 October November December 2012 26 RMV – Customer Service Online vs. Branch Transactions 1,400 1,200 77% 71% 72% 77% 76% 24% 76% 24% 75% 75% 25% 25% 69% 31% 600 77% 78% 800 73% 1,000 23% 28% 23% 29% 0 23% 22% 200 27% 400 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Online Transactions Branch Transactions Average Wait for Road Tests 40 Target ≤ 28 days 35 30 August September October 10 29.0 37.2 July 34.0 36.3 15 36.4 20 35.2 25 Days Thousands December, 2012 5 0 November December 2012 27 RMV – Customer Service / Innovation Transactions Completed at Automated Kiosks 1,200 759 400 478 523 600 753 746 800 877 1,000 200 0 July August September 2011 October November December 2012 Number of RMV Transactions Completed by Industry Partners (1,904 partners in total) 160,000 140,000 August September 20,000 110,477 40,000 124,056 60,000 117,285 80,000 127,135 100,000 134,851 120,000 111,708 December, 2012 0 July October November December 2012 28 December, 2012 RMV – Fiscal Responsibility Seasonally adjusted operating expense budget vs. YTD actual July 2012 - November 2012 (FY 2013) Actual Budgeted Variance $22,370,274 $26,232,912 -$3,862,638 29 MassDOT - Employees December, 2012 "How Can I Help You Today?" Training 5,000 4,000 ( Target : Train 5,000 employees by 6/30/2013) 3954 3,000 2,000 1,000 0 30