AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 12, 2011
SUBJECT:
Facilities Master Plan (FMP)
Semi-Annual Update, Revision and Project Status
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
Page 1 of 6
ITEM NUMBER
ACTION
D.4
Background:
This report provides a detailed summary of Facilities Master Plan (FMP) projects recently completed,
projects under construction or active planning, projects approved for future construction as well as
recommendations for changes to FMP projects, scope, budget or schedule. The FMP is officially
revised in the spring and fall each year and was last presented in March 2011, with the latest revisions of
June 2011.
The following schedules are included with this report:
A. Summary of Revisions to the March 2011 FMP and New Activities
B. Projects Completed Since January 2011
C. Projects in Progress or Active Planning
D. Remaining and Future Projects
E. FMP Funding / Cost Summary
RECOMMENDATION:
It is recommended that the Governing Board approve the Facilities Master Plan as presented in this
report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
June, 2011 – Cabrillo College Facilities Master Plan
A.
Summary of Revisions to the Approved March 2011 FMP and New Activities
Arts Education Classrooms Project
As reported in March 2011, the VAPA Complex continues to be fully occupied and operational not
withstanding construction deficiencies. The project has been submitted to DSA for final approval
and is expected to receive final certification. Staff is working to identify alternative corrective
measures in order to resolve deficiencies such as HVAC (Heating, Ventilation & Air Conditioning)
throughout the five buildings and water leaks in the Theater and Music buildings.
Health and Wellness Project
Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and Wellness, and
the Stroke Center are fully operational with the exception of the accessible path and sidewalk
project. The ADA ramp and sidewalk project was informally bid in May 2011 and is expected to
be completed at the end of the summer. Once the sidewalk is complete this project will be
submitted to DSA for final certification and close out.
Building 300 Renovation
With renovations to the building complete, the twelve classrooms and eight offices have been
occupied for an entire semester with minor adjustments to operating systems. Some of the
equipment has been purchased and installed. Staff is working with DSA to complete the
project closeout. DSA is currently processing project closeout requests received in February
2011.
Watsonville Community Education Center (Formally called ITEC, GTC, among others)
This project was developed in collaboration with staff and faculty in order to construct a 14,000
square foot Platinum Level LEED certified “green” community education center. The District
received a grant for $2.5 million from Economic Development Agency for the project, and the grant
was augmented by $865,000 to help fund the upgrade to a Platinum Level LEED certified “green”
building. The project name has been changed to the Watsonville Community Center to reflect the
new focus.
The Division of State Architect (DSA) approved the plans in June of 2010 and EDA approved the
plans and specifications in July 2010. The project went to bid in August 2010. In October, the
Board approved Dilbeck and Sons as well as an augmentation to the budget of $517,000. A
deductive change order for the value engineering items discussed at the October Board meeting was
approved at the November Board Meeting. The District has received a generous donation from the
Ley Family of $100,000 for construction which allows us to add back some of the items that were
value engineered out. Staff is working with the Architect, Contractor and Faculty to add back items
as necessary throughout the course of the project.
As of June 2011, Building A (the main classroom building) has underground utilities,
foundation, slab on grade, and installation of steel and wood framing are all complete. Building
“B” (shop building) has underground utilities, foundation, and steel erection and slab on grade
are also all complete. Site utilities and roofing on both buildings are the next priority. While
the contractor remains behind schedule by approximately two weeks, the project is expected to
be back on track by mid August.
Page 2 of 6
June 2011 – Cabrillo College Facilities Master Plan
A. Summary of Revisions to the Approved March 2011 FMP and New Activities, con’t
Measure D Funded Projects
As of 6/30/2011
Starting Balance-Measure D Bond
Description
1 Arts Education Classrooms
(Not Including Equipment)
2 Student Activities Center
3 Allied Health Classrooms
4 ADA Access and Safety
5 Road Resurfacing and Utilities
6 Upgrade Buildings/Classrooms
7 Equipment - General
8 Watsonville Green Technology Center
9 Interest
Total Currently Unallocated
Totals include Interest available
(thru June 30 2011)
$118,743,795
Current Budget
Spent or Allocated
Current Balance
Unallocated
53,040,894
20,866,640
28,500,556
2,171,027
1,150,000
9,719,184
4,489,000
7,500,000
53,040,894
20,866,640
28,500,556
1,871,286
1,100,053
5,711,545
4,186,221
7,500,000
127,437,301
122,777,195
0
0
0
299,741
49,947
4,007,639
302,779
0
545,680
5,205,786
9,172,868
8,627,188
545,680
Spreadsheet general notes:
a. Spreadsheet reflects Measure D only and does not include funding from other sources (state bond,
state scheduled maintenance, Federal or Measure C).
b. Building 300 renovation is part of Upgrade Buildings/Classrooms (Item 6).
c. Allied Health Classrooms includes $17,493,255 (construction), $10,715,000 (parking structure
now closed), $353,404 (relocation of the Sheriff’s office to clear the site now closed) (Item 3)
d. The Watsonville Green Technology Center budget includes the library acquisition for $2,911,942.
(Item 8)
e. The Bond Origination fee of $258,565 allocated from Measure D interest.
f. SAC budget includes an augmentation of $1,766,855 of Measure D interest income. (Item 2)
g. AEC budget includes an augmentation of $6,660,187 of Measure D interest income. (Item 1)
h. All figures are as of June 30, 2011 and are un-audited.
i. Current Balance Unallocated is not reserved for any specific project or for any specific category.
j. Interest does not include deduction for arbitrage not yet taken.
Page 3 of 6
June, 2011 – Cabrillo College Facilities Master Plan
A.
Summary of Revisions to the Approved March 2011 FMP and New Activities—con’t
MEASURE C FUNDED PROJECTS
As of 6/30/11
Description
North County
AEC
DSA closeout of previously completed projects
Track and Field Improvements
Campus Master Plan document updates
Amount Allocated
Amount Unallocated as of 6-30-11
Total
B.
Current Allocated
1,590,742
186,833
28,618
63,459
18,437
1,888,088
51,519
$1,939,608
FMP Projects Closed Since January 2011
Student Activities Center (SAC)
The Student Activities Center was occupied in October 2007. The Office of General Services, a
Division of the State Architect’s Office (DSA), required compliance on a variety of processes,
including the monitoring of the soil nail wall, before closing and final certification of the building
could occur. The building received final certification on March 22, 2011 and is effectively closed as
of June 30, 2011.
Page 4 of 6
June, 2011 – Cabrillo College Facilities Master Plan
C.
FMP Projects in Progress or Active Planning
This section includes projects under construction as well as those in active planning as of June 30,
2011.
Project & Planned
Completion Date
Arts Education Classrooms
(AEC)
Total Construction
AEC Equipment
Total Equipment
Total Project
Allied Health Classrooms
Total Construction
Allied Health Equipment
Total Equipment
Project Budget
Funding Source
State Capital
20,357,000
Outlay Funds
5,531,947
Measure C
53,040,894
Measure D
78,929,841
State Capital
1,136,000
Outlay Funds
Measure D
1,122,157
Equipment
2,258,157
81,187,998
State Capital
10,490,000
Outlay Funds
121,741
Measure C
17,493,255
Measure D
28,104,996
Measure D
1,209,977
Equipment
State Capital
1,185,000
Outlay Funds
2,394,977
Paid to Date
(thru 6/30/10) Status / Comment
20,357,000
5,345,114
51,899,527
77,601,641
1,122,157
2,258,157
79,859,798
10,490,000 Substantially complete.
Classes being conducted in the
121,741
buildings effective Summer
14,859,136
2010.
25,470,877
1,038,700
State equipment funds have
716,281 been approved.
1,754,981
Total Project
Watsonville Green
Technology Center
Watsonville Green
Technology Center
Watsonville Green
Technology Center
30,499,973
Total Project
10,965,000
6,973,742
122,652,971
114,059,398
Total this Page
27,225,858
7,500,000
Measure D
5,337,352
100,000
Foundation
0
3,365,000
Project in closeout
1,136,000
Federal Grant
Page 5 of 6
1,636,390 EDD Grant
June, 2011 – Cabrillo College Facilities Master Plan
C.
FMP Projects in Progress or Active Planning, con’t
Project & Planned
Completion Date
DSA Project Close Out
Project Budget
61,337
Building 300 Renovation
Building 300 Renovation
Building 300 Renovation
2,166,000
1,051,000
33
Building 300- Equipment
Building 300- Equipment
Total Project
Campus Master Plan
931,000
931,000
5,079,033
70,400
Campus Wide Signage
Total This Page
323,291
Funding Source
Measure C
Measure D
Building
Upgrades
State Funds
Measure C
Measure D
Equipment
State Funds
Measure C
Measure D
Accessibility
Paid to Date
(thru 6/30/10)
Status / Comment
This is an ongoing project to
close out projects completed in
prior years (curently 12) with
32,719 DSA.
State has reduced their portion
1,108,298 from $2,167,000 to $1,051,000
1,047,739 due to bids being below
33 budget. State Equipment
allocation will remain
304,764 unchanged
295,058
2,755,892
51,963 Ongoing updates.
261,854
5,534,061
3,102,428
From Page Five
$122,652,971
$114,059,398
Total FMP Projects
In-Progress
$128,187,032
$117,161,826
Page 6 of 6