AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
March 7, 2011
SUBJECT:
Facilities Master Plan (FMP)
Semi-Annual Update, Revision and Project Status
REASON FOR BOARD CONSIDERATION
Page 1 of 9
ITEM NUMBER
ACTION
ENCLOSURE(S)
C.7
Background:
This report provides a detailed summary of Facilities Master Plan (FMP) projects recently completed,
projects under construction or active planning, projects approved for future construction as well as
recommendations for changes to FMP projects, scope, budget or schedule. The FMP is officially
revised in the spring and fall each year and was last presented in June 2010, with the latest revisions of
January 2011.
The following schedules are included with this report:
A. Summary of Revisions to the June 2010 FMP and New Activities
B. Projects Completed Since June 2010
C. Projects in Progress or Active Planning
D. Remaining and Future Projects
E. FMP Funding / Cost Summary
RECOMMENDATION:
It is recommended that the Governing Board approve the Facilities Master Plan as presented in this
report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
January, 2011 – Cabrillo College Facilities Master Plan
A.
Summary of Revisions to the Approved June 2010 FMP and New Activities
Arts Education Classrooms Project
Buildings 4 (Theater) and 5 (Music) continue to be in the closeout and punch list process. In
addition to these activities staff is working to resolve acoustic concerns in 2-D and 3-D Art and the
Music Building and water leaks in the Theater and Music buildings. Mediation with the remaining
contractors, architect, and construction manager is in process.
Health and Wellness Project
The Allied Health project consists of two buildings totaling 57,000 square feet, and is the new
home for programs such as Nursing, Radiology Technology, Medical Assisting, Dental Hygiene,
Health and Wellness, and the Stroke Center. RMW is the architect and Soltek Pacific is the
contractor. Construction began in May 2008 and the buildings are 100% complete. Staff is in the
process of closing out the project. All remaining issues have been resolved with the contractor.
Anticipated future changes are an estimate of potential additional work, not part of initial bid.
Current Status Update:
The building is entering its second semester of occupancy by students, staff and faculty. The
Fitness room is now equipped with exercise apparatus, making the remaining space ready and
occupied with the associated classes. The punch list is nearly complete with only touch up type
work remaining. Some HVAC (Heating, Ventilation & Air Conditioning) noise mitigation work
is also underway in building 2, and Building 1 has sound panels on order and minor adjustments
to the system under review.
Building 300 Renovation
On February 1, 2010 the Governing Board approved awarding a bid in the amount of $1,560,136
to Tombleson Construction of Salinas for the renovation of the 300 building. The project will
remodel/reconstruct 12,523 assignable square feet of space to provide needed instructional space
for ten general purpose classrooms, two large assembly/class rooms and nine BELA division
offices. The construction began in spring 2010 and is substantially complete. Release request for
state equipment funds was submitted to the Chancellor’s Office the week of October 4, 2010.
Approval of the list was received on October 14, 2010 and most of the equipment has been
delivered and installed.
Current Status Update:
Classes are in session and beneficial occupancy of the building has been accomplished
with minor punch list items remaining. The project is currently under budget by
approximately $800,000 and is expected to reach final completion in May with the closing
of the project with DSA and State funding reconciliation.
Watsonville Green Technology Center
The District and the City of Watsonville closed escrow on the purchase of the Watsonville
Library on July 15, 2008. Since then, the college has demolished the building in order to
construct a 14,000 square foot Industrial Training Education Center (ITEC). The District
received a grant for $2.5 million from Economic Development Agency for the project, and the
grant was augmented by $865,000 this past summer to help fund an upgrade to a Platinum Level
LEED certified “green” building. The project name has been changed to the Green Technology
Center to reflect the new focus. The Division of State Architect (DSA) approved the plans in
June of 2010 and EDA approved the plans and specifications in July. The project went to bid in
Page 2 of 9
January, 2011 – Cabrillo College Facilities Master Plan
A. Summary of Revisions to the Approved June 2010 FMP and New Activities, con’t
August 2010. In October, the Board approved Dilbeck and Sons as well as an augmentation to
the budget of $517,000. Dilbeck and Sons were issued a notice to proceed and construction has
begun. A deductive change order for the value engineering items discussed at the October Board
meeting was approved at the November Board Meeting. The District has received a generous
donation from the Ley Family of $100,000 for construction which allows us to add back some of
the items that were value engineered out.
Current Status Update:
A major milestone has been successfully accomplished with the placement of concrete in
all of the perimeter footings. Weather remains a concern to the progress of the project as
the concrete slab (floor) placement will not occur until the underfloor plumbing and
electrical conduit is complete. Additional sub-grade work is scheduled to be accomplished
prior to the end of March.
Page 3 of 9
January, 2011 – Cabrillo College Facilities Master Plan
A. Summary of Revisions to the Approved June 2010 FMP and New Activities, con’t
Measure D Funded Projects
As of 1/31/2011
Starting Balance-Measure D Bond
Description
1 Arts Education Classrooms
(Not Including Equipment)
2 Student Activities Center
3 Allied Health Classrooms
4 ADA Access and Safety
5 Road Resurfacing and Utilities
6 Upgrade Buildings/Classrooms
7 Equipment - General
8 Watsonville Green Technology Center
9 Interest
Total Currently Unallocated
Totals include Interest available
(thru January 31 2011)
$118,743,795
Current Budget
Spent or Allocated
Current Balance
Unallocated
53,040,894
20,866,640
28,500,556
2,171,027
1,150,000
9,719,184
4,489,000
7,500,000
53,040,894
20,866,640
28,500,556
1,871,286
1,100,053
5,672,661
4,241,179
7,500,000
127,437,301
122,793,269
0
0
0
299,741
49,947
4,046,523
247,821
0
124,160
4,768,192
8,774,767
8,650,607
124,160
Spreadsheet general notes:
a. Spreadsheet reflects Measure D only and does not including funding from other sources (state
bond, state scheduled maintenance, or Measure C).
b. Building 300 renovation is part of Upgrade Buildings/Classrooms (Item 6).
c. Allied Health Classrooms includes $17,493,255 (construction), $10,715,000 (parking structure
now closed), $353,404 (relocation of the Sheriff’s office to clear the site now closed) (Item 3)
d. The Watsonville Green Technology Center budget includes the library acquisition for $2,911,942.
(Item 8)
e. The Bond Origination fee of $258,565 allocated from Measure D interest.
f. SAC budget includes an augmentation of $1,766,855 of Measure D interest income. (Item 2)
g. AEC budget includes an augmentation of $6,660,187 of Measure D interest income. (Item 1)
h. All figures are as of January 31, 2011 and are un-audited.
i. Current Balance Unallocated is not reserved for any specific project or for any specific category.
Page 4 of 9
January, 2011 – Cabrillo College Facilities Master Plan
A.
Summary of Revisions to the Approved March 2010 FMP and New Activities—con’t
MEASURE C FUNDED PROJECTS
As of 1/31/11
Description
North County
AEC
DSA closeout of previously completed projects
Track and Field Improvements
Campus Master Plan document updates
Amount Allocated
Amount Unallocated as of 1-31-11
Total
B.
FMP Projects Closed Since June 2010
None.
Page 5 of 9
Current Allocated
1,590,742
0
39,664
72,672
18,437
1,721,515
17,958
$1,739,473
January, 2011 – Cabrillo College Facilities Master Plan
C.
FMP Projects in Progress or Active Planning
This section includes projects under construction as well at those in active planning as of June 30,
2010.
Total Soil Nail Wall
Total Project
Arts Education Classrooms
(AEC)
Total Construction
143,555
29,401,670
20,357,000
5,531,947
53,040,894
78,929,841
1,136,000
AEC Equipment
1,122,157
Total Equipment
Total Project
Total Construction
121,741
17,493,255
28,104,996
1,209,977
Allied Health Equipment
1,185,000
Total Equipment
Total Project
Watsonville Green
Technology Center
Watsonville Green
Technology Center
Watsonville Green
Technology Center
Total Project
Total this Page
State Capital
Outlay Funds
Measure C
Measure D
State Capital
Outlay Funds
Measure D
Equipment
2,258,157
81,187,998
10,490,000
Allied Health Classrooms
134,668
29,314,629
20,357,000
5,531,947
52,310,157
78,199,104
1,136,000
1,122,157
2,258,157
80,457,261
State Capital
Outlay Funds
Measure C
Measure D
10,490,000 Substantially complete.
Classes being conducted in the
121,741
buildings effective Summer
14,847,156
2010.
25,458,897
Measure D
Equipment
State Capital
Outlay Funds
1,048,641 State equipment funds were
approved and the equipment
8,158 purchase and installation is
substantially complete.
1,056,799
2,394,977
30,499,973
26,515,696
7,500,000
Measure D
3,983,573
100,000
Foundation
0
3,340,000
Project in closeout
Federal Grant
200,143 EDD Grant
10,940,000
4,183,716
152,029,641
140,471,302
Page 6 of 9
This Project is currently in
construction.
January, 2011 – Cabrillo College Facilities Master Plan
C.
FMP Projects in Progress or Active Planning, con’t
Project & Planned
Completion Date
Building 2100 Upgrades
Construction
Building 2100 Upgrades
Equipment
Total Project
DSA Project Close Out
Project Budget
10,000
80,000
Funding Source
Measure D
Classroom Upgrades
Measure D
Classroom Equipment
90,000
Building 300 Renovation
2,166,000
Building 300 Renovation
1,051,000
State Funds
Building 300 Renovation
33
Building 300- Equipment
931,000
Measure C
Measure D
Equipment
Building 300- Equipment
931,000
State Funds
Total Project
Campus Master Plan
Campus Wide Signage
Total This Page
Status / Comment
0
Partially complete
4,958
4,958
Measure C
Measure D
Building Upgrades
61,337
Paid to Date
(thru 6/30/10)
5,079,033
This is an ongoing project to
close out projects completed in
prior years (curently 14) with
21,673 DSA.
1,212,499
State has reduced their portion
803,776 from $2,167,000 to $1,051,000
33 due to bids being below
budget. State Equipment
62,725 allocation will remain
unchanged
61,145
2,140,178
70,400
Measure C
323,291
Measure D Accessibility
51,963 Ongoing updates.
261,854 Completed August 2009.
5,624,061
2,480,626
From Page Eight
$0
$0
From Page Nine
$152,029,641
$140,471,302
Total FMP Projects
In-Progress
$157,653,702
$142,951,928
Page 7 of 9
January, 2011 – Cabrillo College Facilities Master Plan
D.
FMP Remaining and Future Projects as of January 31, 2011
The project categories outlined below represent the balance of funds in reserve at this time. As
specific projects within these categories are developed and are approved the projects are then
reported as active projects and the reserve funds are decremented as appropriate.
Project
Categories
Funding
Source
Schedule
ADA Access & Safety Unallocated
Classroom/Buildings
Measure D
Detailed scope and schedule to be
determined Combined with
Measure D
Building upgrades
Road and Utilities
Contingency
Equipment
Funds will be committed and
expended as major projects are
completed
Measure D
Measure D Interest
Unallocated
Measure C
Unallocated
Planning
Budget
Reserve
Comment
Significant number of projects
299,740 completed
Currently unallocated
4,046,522
Significant number of projects
49,947 completed
Current unallocated
Measure D
247,821
Measure D
124,160
Measure C
17,958
Total Budget for Remaining and Future FMP Projects
Page 8 of 9
4,786,148
January, 2011 – Cabrillo College Facilities Master Plan
E.
FMP Funding / Cost Summary
CURRENT FUNDING BALANCE
FMP Phase
Completed Projects
Schedule B
Projects in Progress
Schedule C
Remaining / Future
Projects
(planning budget)
Schedule D
Budget
Paid to Date
Balance
Comment
0
0
0
157,653,702
142,951,928
14,701,774
4,786,148
4,786,148
Total Remaining FMP Funds
Page 9 of 9
19,487,922