79
AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
SUBJECT:
March 5, 2012
Facilities Master Plan (FMP)
Semi-Annual Update, Revision and Project Status
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 5
C.7
Background:
This report provides a detailed summary of Facilities Master Plan (FMP) projects recently completed,
projects under construction or active planning, projects approved for future construction as well as
recommendations for changes to FMP projects, scope, budget or schedule. The FMP is officially revised
in the spring and fall each year and was last presented in September 2011, with the latest revisions of
January 2012.
RECOMMENDATION:
It is recommended that the Governing Board approve the Facilities Master Plan as presented in this report.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
80
January, 2012 – Cabrillo College Facilities Master Plan
A.
Summary of Revisions to the Approved September 2011 FMP and New Activities
Arts Education Classrooms Project
As reported in the fall of 2011, the VAPA Complex continues to be fully occupied and operational not
withstanding construction deficiencies. The project has been submitted to DSA for final approval and
is expected to receive final certification.
Arts Education Remediation Project. Staff is working to identify alternative corrective measures in
order to resolve deficiencies such as HVAC (Heating, Ventilation & Air Conditioning) throughout the
five buildings and water leaks in the Theater and Music buildings.
Health and Wellness Project
Nursing, Radiology Technology, Medical Assisting, Dental Hygiene, Health and Wellness, and the
Stroke Center are fully operational. The project has been submitted to DSA for final certification
and close out. Equipment is in the process of being purchased by Cabrillo Purchasing department.
Building 300 Renovation
With renovations to the building complete, the twelve classrooms and eight offices have been
occupied for an entire year with minor adjustments to operating systems. Staff is working with
DSA to complete the project closeout. DSA is currently processing project closeout requests
received in February 2011. Equipment is in the process of being purchased by Cabrillo
Purchasing department.
Watsonville Green Technology Center
This project was developed in collaboration with staff and faculty in order to construct a 14,000 square
foot LEED Platinum Level certified “green” community education center. The District received a
grant for $2.5 million from Economic Development Agency for the project, and the grant was
augmented by $865,000 to help fund the upgrade to a LEED Platinum Level certified “green”
building.
The Division of State Architect (DSA) approved the plans in June of 2010 and EDA approved the
plans and specifications in July 2010. The project went to bid in August 2010. In October, the Board
approved Dilbeck and Sons as well as an augmentation to the budget of $517,000. A deductive
change order for the value engineering items discussed at the October Board meeting was approved at
the November Board Meeting. The District has received a generous donation from the Ley Family of
$100,000 for construction which allowed us to add back some of the items that were value engineered
out. Staff is working with the Architect, Contractor and Faculty to add back items as necessary
throughout the course of the project.
The project is very near completion as of January 31, 2012 and the contractor is working on
punch list. Equipment is in the process of being purchased by Cabrillo Purchasing department.
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800 Bldg. STEM Grant Project (The 800 Bldg. STEM Grant project currently consists of 3 phases)
Cabrillo College has been awarded a $4,339,878 million federal five-year Title III grant for the STEM
fields (Science, Technology, Engineering, and Mathematics). The grant will fund the renovation of
classrooms and laboratory space in the 800 building in the amount of $1,952,530.
Additional renovations to the 800 building will be required and include repairs to the heating and
ventilation systems, office space and restrooms. Administrative Services and student service programs
within the 800 building have been relocated. Bond funds will be needed to accomplish the additional
required renovations and relocation of functions which are not covered by the grant.
800 Bldg. Moves Phase I: Project #9276
(This phase includes renovations and relocation to buildings SAC, 100, 900 bldg.)
The 800 building moves were initiated in December and substantially complete by the end of
January with the exception of phase II work. Administrative offices and Student Services
(Fast track to Work and Student Job Placement) located in the 800 building are now
relocated to the SAC, 100 and 900 buildings.
Contracts for construction services include Michael Wolcott Construction in the amount of
$29,274; Epico Systems Inc. in the amount of $13,322; Carpet King in the amount of $6,442.
Other services include project management, furniture and equipment, as well as moving
services. The initial Measure D budget for this phase of the project is $248,283 and was
completed in the amount of $112,422 and the remaining funds $126,679 will be used for 800
Bldg. Phase II Moves. Phase I was substantially complete in January, 2012.
800 Bldg. Moves Phase II: Project #9276
(This phase includes additional punch list, renovation, relocation and equipment needs to SAC/100/900/HW bldg.)
Signage was needed to facilitate way finding for the programs that have been relocated in
phase I of this project and is approximately 70% complete. Additional renovation work has
been identified to facilitate the needs of the programs (President’s component and Student
Assessment) located in the upper SAC west and is nearing completion. Furniture and
equipment also remains on the list to complete the transition for the moves. Disabled Student
Program & Services (DSP&S) space has been identified as part of the program needs for the
800 building STEM project. This will require relocation of DSPS to the Health & Wellness
building where it will share space with Stroke Center Program.
800 Bldg. Construction / Renovation Phase III: Project # TBD
(This phase includes all design and construction elements of the project)
As authorized in the December Board meeting, the District is in contract with RMW for
architectural services and is expected to submit drawings to the Division of the State
Architect (DSA) in March, 2012. Some modifications have been identified to the scope of
the project which will include the portion of the lower elevation of the building that currently
houses DSP&S. It is estimated that all renovation work (restrooms, offices, HVAC & ADA)
that is not within the scope of the approved grant will increase the overall project budget by
approximately 1,000,000 and Measure D funds will be assigned.
82
January, 2012 – Cabrillo College Facilities Master Plan
FMP Projects Closed Since March, 2011
Student Activities Center (SAC)
The Student Activities Center was occupied in October 2007. The Office of General Services, an
office of the Division of the State Architect (DSA), required compliance on a variety of processes,
including the monitoring of the soil nail wall, before closing and final certification of the building
could occur. The building received final certification on March 22, 2011 and is effectively closed as
of June 30, 2011.
FMP Projects in Active Planning, Construction or Substantial Completion
This section includes projects in active planning, under construction or substantially complete as of
June 30, 2011.
Project & Planned
Completion Date
Arts Education Classrooms
(AEC)
Total Construction
AEC Equipment
Total Equipment
Total Project
Allied Health Classrooms
Total Construction
Allied Health Equipment
Total Equipment
Project Budget
Funding Source
State Capital
20,357,000
Outlay Funds
5,345,114
Measure C
51,909,024
Measure D
77,611,138
State Capital
1,136,000
Outlay Funds
Measure D
1,126,453
Equipment
2,262,453
79,873,591
State Capital
10,490,000
Outlay Funds
121,741
Measure C
15,420,538
Measure D
26,032,279
Measure D
1,465,493
Equipment
State Capital
1,185,000
Outlay Funds
2,650,493
Substantial
Completion
Date
Paid to Date
(thru 1/31/12)
20,357,000
5,345,114
51,891,087
77,593,201
Project is in DSA closeout
1,126,453
2,262,453
79,855,654
10,490,000
121,741
15,329,282
25,941,023
Project is in DSA closeout
5/18/2010
1,076,344
Equipment is being purchased.
716,281
1,792,625
28,682,772
Total Project
10,965,000
8,407,692
119,521,363
115,996,994
Total this Page
7/15/2009
1,136,000
Total Project
Watsonville Green
Technology Center
Watsonville Green
Technology Center
Watsonville Green
Technology Center
27,733,648
7,500,000
Measure D
6,771,302
100,000
Foundation
0
3,365,000
Status / Comment
Federal Grant
1,636,390
EDD Grant
Anticapted in
March 2012
83
January, 2012 – Cabrillo College Facilities Master Plan
FMP Projects in Progress or Active Planning, con’t
Project & Planned
Completion Date
DSA Project Close Out
Project Budget
61,337
Building 300 Renovation
Building 300 Renovation
Building 300 Renovation
1,166,000
1,051,000
33
Building 300- Equipment
Building 300- Equipment
Total Project
Campus Master Plan
931,000
931,000
4,079,033
54,189
Campus Wide Signage
800 Bldg. STEM Grant
Proj
Total This Page
Funding Source
Measure C
Measure D
Building
Upgrades
State Funds
Measure C
Measure D
Equipment
State Funds
323,291
Measure C
Measure D
Accessibility
1,952,530
Federal Grant
Substantial
Completion Date Status / Comment
This is an ongoing
project to close out
projects completed
in prior years
(curently 12) with
DSA.
33,784
Paid to Date
(thru 1/31/12)
1,120,970
1,047,739
33
317,953
295,058
2,781,753
53,078
268,373
0
4,517,850
3,136,988
From Page Five
$119,521,363
$117,315,432
Total FMP Projects
In-Progress
$124,039,213
$120,452,420
1/17/2011
Project is in DSA
closeout
Equipment is being
purchased.
Ongoing updates.
Ongoing updates.
Schamatic design
phase