Student Services Program Planning Annual Update
Department
Counseling
Date June 2013
Goals and Recommendations from Program Plan
List the top five goals and recommendations from the last Program Plan and indicate whether they have been met
Goals / Recommendations from six-year plan
1)Replace the three full-time counselor
positions lost due to retirement or
resignation.
2) Implement a Mandatory Orientation to
College course to increase student success
(CG 51, .5 units)
3) Implement eSars scheduling system to
increase both student access to counseling
and student self-screening ability for
direction to appropriate services.
4) Organize Counseling’s and Transfer/Career
Center’s physical space in the 100 building to
create one entrance with improved signage
and screening systems.
5) Provide additional computers for the
Career/Transfer Center laboratory area and
obtain Internet access for PC behind the
CC/TC desk that projects Power Point
Revised October 22, 2012
In
progress (in
clude
projected
timeline)
X
Academic
year
2013/14,
ongoing
Goal Met
(identify source
of funding)
New position being considered by Cabinet to meet Student
Success Act requirements.
X
X
VPSS
Fall 2013
X
X
Comments (include any modifications to goals due to
feedback, discussion and/or evaluation – refer to data when
possible)
Transfer
Center
funds
Received 12 TUs from Instruction (24 sections of CG 51, .5
unit, summer and fall ’13 ; piloting with 2013 Running Start
cohort)
Project consists of two parts: eSARS (no vendor cost) and
SARS/MSGS (recently funded and PO placed). eSARS will
allow students to book appointments online. MSGS will be the
new student appointment notification system that will
contact students via email and text messages rather than
phone calls. Required new servers are in place and installation
of software is complete.
Plans being finalized now. Goal is to implement summer
‘13/Winter ’14.
Infrastructure development is planned for summer 2013
presentations onto the CC/TC monitors
New Goals and Recommendations Since Last Program Plan
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
Cost
Increase FT Counseling faculty by 3
additional counselors in order to implement
requirements of the Student Success Act of
2012. These are new positions over and
above replacement positions.
$273,336.
General Fund
Restore the Transfer/Career Center
Coordinator position to a Director position
with a 195 day contract
Approx. $5000.
General Fund
Continue with implementation of
requirements of the Student Success Act of
2012 (SB 1456)
(potential source
of revenue from
State budget)
Implement required workshop for students
on Academic and Progress Dismissal
Revised October 22, 2012
Explanation/Evidence of Need
(indicate how this need was
assessed)
The Student Success Act of 2012
requires that all new students have
a comprehensive Education Plan
after 15 degree applicable units
completed. Increased provision of
counseling services required to
receive Student Success and
Support Programs funding for 14/15
academic year
To align Cabrillo’s Transfer Center
leadership position with comparable
positions around the State.
Recommended by Region 4 CCC
Transfer Center Director’s Assn.
The new Student Success and
Support Program formula relies
heavily on the provision of
Counseling services including the
Abbreviated and Comprehensive
Education Plans and follow up
services
Status (Comment on progress of
new goals/recommendations listed
in last annual update)
Counselor/Student ratio is
approximately 1:1100, with full
implementation of SSA
requirements needed within the
coming year
Follow up Services to at-risk
students required by SB 1456
Workshops scheduled to begin
week of 6/24/13
The position is currently
supplemented with additional
Academic Specialist units in order
to accomplish the work needed.
Mandatory CG 51 Intro. to College
course required for incoming first
year students. Required workshop
for students on Academic and
Progress Dismissal, also offered to
those on Probation. Ed Plan
workshops designed to help
students develop abbreviated Ed
Plan, prepare for Counseling
session to develop Comprehensive
Ed Plan.
Implement Education Plan workshop
required for students prior to making a
counseling appointment for development of
the Comprehensive Education Plan
Review and revise our SARS appointment
Reason Codes to better align with new MIS
reporting elements being developed as a
result of the Student Success Act of 2012.
Increased Education Plan
requirements of SB 1456; better
directing of students at different
stages in process
We currently manually enter
contact information (by Reason
Code reports from SARS) into
Datatel to inform the MIS reporting
needs regarding education plans.
As funding will now be more directly
tied to completion of education
plans, we need to more accurately
count the number of these plans
being generated and modified
during counseling appointments.
While the new Student Planning
functions of WebAdvisor may
eventually provide the needed MIS
data, until such a time we will
continue to manually input the data
via the CON screen.
Pilot workshop scheduled to begin
6/10/13
Work has been done in SARS-GRID
to streamline the list of Reason
Codes seen by students, staff, and
counselors. Counselors are now
editing the appointment Reason
code to make sure it accurately
reflects the content of the
appointment. We are working
with IT to monitor the
development of the new MIS data
elements, and will further
streamline our Reason Codes
accordingly.
SSLO/AUO Assessment Progress
In a sentence or two, describe where your department should be with ongoing assessment (what assessment you should have done in the last
year) and what was actually done. If any task was not completed, explain why.
Counseling assessed our Program SSLO, “Create a Plan to Facilitate Educational and Career Goals” in April 2012 and May 2013.
A Department meeting was held 9/13/12 to discuss results of the spring 2012 assessment, and a department meeting is planned for fall 2013
to review the May 2013 assessment results.
Revised October 22, 2012
Fill out the Assessment Results section below.
SSLO/AUO Assessment Results
List SSLO/AUO assessments, dialogues, and priorities identified as a result of your assessment below.
Attach Departmental Assessment Analysis Forms completed in the last two semesters.
Core Competency, Program
Date of meeting where
Priorities identified for program as a result of assessment.
SLO/AUO Assessed
analysis / dialogue took
place.
Dept. Meeting 9/13/12
Development of a checklist/intake process for students and staff, to help
Program SSLO assessed April
students focus and plan for their educational and career goals (see
2012
attached checklists: 1)BYMA (Before you Make an Appointment) and 2) List
of topics appropriate for 10 minute Express visits and 30 minute
appointments
CG Course SLOs assessed
Dept. Meeting 9/27/12
Offer/encourage faculty attendance at seminars, conferences and
spring 2012 for the following
workshops on teaching methods, such as On Course training.
courses: CG 1, CG 51, CG 52,
Increase the number of meetings and discussions about CG curriculum,
CG 54, CG 107, CG 205
thereby increasing the dialogue and sharing of teaching methods and
activities
Implement a required CG 51 Introduction to College course by fall 2013
Core 4 Competencies assessed Dept. Meeting 9/27/12
Submit revised course outlines mapping Global Awareness competency to
spring 2012:
additional CG courses.
Communication, Critical
Provide increased opportunities for CG instructors and counselors to
Thinking, Personal
attend On Course training
Responsibility
CG Course SLOs assessed fall
Dept. meeting 5/9/13
Establish a Google site for CG instructors to post SLO assessment rubrics,
2012 for the following
information from conferences and workshops, and other information on
courses: CG 1, CG 51, CG 52,
teaching methods and materials
CG 54, CG 65
Program SSLO assessed May
Dept. meetings planned
2013
8/22/13
CG Course SLOs assessed
spring 2013 for the following
courses: CG 1, CG 51, CG 52,
CG 54, CG 107
Revised October 22, 2012
Revised October 22, 2012