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Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
September 17, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on Monday,
September 17, 2012. Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll
was taken; present were Chair Smith, Trustees Ed Banks, Margarita Cortez, Gary Reece,
Rachael Spencer, Susan True, and Donna Ziel. Chair Smith asked for Public Comments on
Closed Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:00 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
There was nothing to report out of closed session.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Spencer) to approve the consent agenda items, including
the minutes from the August 6, 2012, regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Trustee Cortez noted consent item A6: Cabrillo Extension Class Approval and the fall
extension class titled “College Athletic Scholarship - How Do We Get It?” Trustee Cortez
encourages any potential athletes to attend the class.
Trustee Spencer congratulated Cabrillo College Foundation Director Melinda Silverstein and
the Foundation staff on the recent Jack and Peggy Baskin Technology Center for
Engineering, Computing, and Physics gift.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
Human Arts and Social Sciences (HASS) Dean Isabel O’Connor introduced HASS faculty
member Rory O’Brien who introduced Trevor Kakogawa who was recently hired as a
Political Science faculty member. Business, English, and Language Arts (BELA) Dean
Jim Weckler introduced Steven Schessler who was recently hired as an English faculty
member.
ORAL COMMUNICATIONS
Rebecca Garcia spoke about a number of initiatives concerning AB540 student and grant and
scholarship opportunities for students.
Marilyn Garrett spoke about the alleged hazards of wi-fi and wireless communications.
SPECIAL PRESENTATION
Carolyn Jackson, Director of Articulation and Honors Transfer Program, provided a review
of the Honors Transfer Program. Recent Cabrillo graduate and former Honors Transfer
Program student, Max Caldwell spoke about his experience in the honors program. Current
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
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Minutes of Meeting
September 17, 2012
Cabrillo student Cedar Green spoke about his ongoing experiences in the honors program.
Trustee Spencer stated that she has heard numerous positive comments about the program,
and said that it seems being in a cohort is a positive experience for students. Trustee Ziel
asked if there are plans to expand the program and Director Jackson responded that given the
current budget climate they are not looking to grow the program but plan to broaden the
depth.
INFORMATION ITEMS
ORAL REPORTS
Board Trustees’ Reports
Trustee Spencer reported that the first group of Santa Cruz County Commitment (S4C)
scholarship recipients entered Cabrillo this fall. Trustee Spencer noted that the student
orientation, which scholarship recipients are required to attend, was a success. Trustee
Spencer added that she hopes one day all new students will be required to attend orientations.
ORAL REPORTS
BOARD TRUSTEE
REPORTS
Trustee Ziel reported that she attended the grand opening of the Solari Green Technology
Center and said it was fabulous to see the center completed.
Trustee Banks commented on the recent Jack and Peggy Baskin Technology Center for
Engineering, Computing, and Physics gift saying it was a perfect way to start the
Foundation’s fiscal year.
Trustee Cortez also attended the opening of the Solari Green Technology Center and thanked
all the faculty, staff and students who helped to make the event a success. Trustee Cortez
also spoke positively about the Flex week activities she attended.
Chair Smith discussed the Solari Green Technology Center opening and the generosity of the
Solari family. Chair Smith also mentioned Granite Construction CEO Bill Dorney, who
recently said he never had better teachers than the ones he had at Cabrillo. Chair Smith noted
that after he left Cabrillo Mr. Dorney attended Colorado College and Stanford.
Student Trustee’s Report
Student Trustee Green reported that the Student Senate is working well this year.
Superintendent’s Report
President King recognized the constituent group leaders, specifically CCFT President
Harvell. President King thanked the CCFT and CCFT President Harvell for their
collaboration and hard work on the college’s historical negotiated agreement for 2012-13. In
addition President King recognized the Faculty Senate and its president, Michael Mangin, for
developing a thoughtful faculty prioritization process. Finally President King introduced new
CCEU President Alta Northcutt and thanked CCEU President Northcutt for making an effort
to meet with him and the managers at a recent managers’ meeting.
CCEU
Alta Northcutt addressed the Board and thanked the Board for their support in her transition
to CCEU president. CCEU President Northcutt said treating each other as humans and with
respect is very important to her. CCEU President Northcutt said CCEU is concerned about
the constricting of the college and staff working at capacity. CCEP President Northcutt
closed by saying shared governance and staff participation continues to be important to
CCEU.
STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
CCEU
CCFT
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Minutes of Meeting
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CCFT
CCFT President Harvell discussed the CCFT and district’s 2012-13 tentative agreement.
CCFT President Harvell said there was a very high voter turnout. The concessions are not a
pleasant choice but faculty recognizes the situation the college is in. CCFT President Harvell
said it was nice to use interest based bargaining. The subject matter was tough but dealing
with the people around the table was not difficult.
Faculty Senate
Senate President Mangin reported that the Faculty Senate has been meeting and the theme is
all things are possible and probably have to be if Proposition 30 fails. Senate President
Mangin also said the Student Success task force legislation has been passed and a lot of the
legislation’s content has already been implemented at Cabrillo.
ACTION ITEMS
Facilities Master Plan (FMP) as of June 30, 2012 Semi-Annual Update, Revision and Project
Status
It was recommended that the Governing Board approve the Facilities Master Plan as
presented.
FACULTY SENATE
ACTION ITEMS
FACILITIES MASTER
PLAN (FMP) AS OF
JUNE 30, 2012 SEMIANNUAL UPDATE,
REVISION AND
PROJECT STATUS
A motion was made (Reece/Spencer) to approve the Facilities Master Plan.
The motion carried.
Resolution 058-12: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board adopt Resolution 058-12 as presented.
It was moved and seconded (Spencer/Ziel) to adopt resolution 058-12.
RESOLUTION 058-12:
REDUCTION OR
DISCONTINUANCE
OF CLASSIFIED
SERVICE
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Authorization to Dispose of Surplus Equipment
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to dispose of the equipment listed as surplus, according to Board
Policy 4160.
AUTHORIZATION TO
DISPOSE OF
SURPLUS
EQUIPMENT
A motion was made (True/Banks) to authorize the disposal of listed surplus equipment.
The motion carried.
Approval: Five Year Capital Construction Plan 2014-18
It is recommended that the Governing Board authorize the Vice-President of
Administrative Services to submit the Five-Year Capital Construction Plan and Final
Project Proposal (FPP) for 2014-2018.
A motion was made (Spencer/Reece) to approve the five year capital construction plan as
presented.
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APPROVAL: FIVE
YEAR CAPITAL
CONSTRUCTION
PLAN 2014-18
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Minutes of Meeting
September 17, 2012
The motion carried.
Transcript Fee Adjustment
It was recommended that the Governing Board approve an increase in the Regular
Transcript Fee to $7, including $2 convenience fee, and a decrease in Rush Transcript Fee
to $20, including $2 convenience fee.
TRANSCRIPT FEE
ADJUSTMENT
A motion was made (Banks/Ziel) to approve the transcript fee adjustment.
The motion carried.
Increase in the Student Health Fee
It was recommended that the Governing Board approve an increase of $1.00, from $18.00
to $19.00, in the Student Health Fee beginning with spring semester 2013.
INCREASE IN THE
STUDENT HEALTH
FEE
A motion was made (Reece/Banks) to approve the increase in the student health fee.
Trustee Spencer said she supports this and would like a Board report on how the funds are
being spent and plans for the future. Trustee Spencer would like to ensure as many
students as possible are being served.
The motion carried.
Award of Bid: Bldg. 800 Remodel Hazmat Abatement Project
It was recommended that the Governing Board award the bid to the qualified low bidder.
Chair Smith cited a potential conflict and recused himself. Chair Smith left the room while
the item was discussed and voted on.
AWARD OF BID:
BLDG. 800 REMODEL
HAZMAT
ABATEMENT
PROJECT
Contracts Director Robins reported a low bid did come in however, there was a bid protest.
District council has recommended that the Board to provisionally award the bid, contingent
on counsel determining the bid protest is denied. If the bid protest is not denied then the
recommendation is to award the bid to the next lowest fully responsive and qualified
bidder.
A motion was made (True/Ziel) to conditionally award the bid to the qualified low bidder,
Coastwide Environmental Tech. Inc., pending staff and counsel confirmation that the
current Bid Protest is denied.
The motion carried.
Resolution 060-12 in Support of Prop 30: Sales and Income Tax Increase
It is recommended that the Governing Board approve resolution 060-12.
It was moved and seconded (True/Cortez) to adopt resolution 060-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
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RESOLUTION 060-12
IN SUPPORT OF PROP
30: SALES AND
INCOME TAX
INCREASE
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Minutes of Meeting
September 17, 2012
NOES: None
ABSENT: None
ABSTAIN: None
Approval of New VAPA Performance Venue Daily Use Fees
It was recommended that the Governing Board approve the VAPA Complex Performance
Venue Use Fees. It is further recommended that the Board authorize the Vice President of
Administrative Services to execute and make all necessary arrangements in relation to this
grant agreement on behalf of the college.
APPROVAL OF NEW
VAPA
PERFORMANCE
VENUE DAILY USE
FEES
A motion was made (Reece/Banks) to approve the new VAPA performance venue daily
use fees.
Trustee Spencer asked if the fees are to maintain the venue or for additional college
revenue. President King said the college does not anticipate revenue above and beyond the
cost of operating the structures. Trustee Spencer said this is a very important community
conduit. President King stated he believes the college will continue to see a lot of
community use, but will be responsive if the college hears the new fee structure is having
an impact on use. Vice President Lewis noted that the college is in compliance with the
California Education Code’s Civic Center Act and that there is a tiered pricing structure.
Trustee Reece asked if the college can track usage over the next year and determine if there
is some reduction in usage. President King agreed to provide a report in a year.
The motion carried.
Negotiated Agreement for 2012-13: CCFT and District
It was recommended that the Governing Board approve the negotiated agreement for 201213: CCFT and District.
NEGOTIATED
AGREEMENT FOR
2012-13: CCFT AND
DISTRICT
A motion was made (Spencer/Ziel) to approve the negotiated agreement.
Chair Smith thanked everyone for all their work on the negotiated agreement. Vice
President Lewis thanked the faculty and administration’s negotiating teams.
The motion carried.
Negotiated Agreement for 2012-13: CCEU and District
This item was pulled from the Board agenda.
2012-13 Confidential Compensation Proposal
This item was pulled from the Board agenda.
2012-13 Budget Reduction Plans, Phase IV
It was recommended that the Governing Board approve the Phase IV budget reduction
plans as presented.
A motion was made (Banks/Reece) to approve the phase IV budget reduction plans.
The motion carried.
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NEGOTIATED
AGREEMENT FOR
2012-13: CCEU AND
DISTRICT
2012-13
CONFIDENTIAL
COMPENSATION
PROPOSAL
2012-13 BUDGET
REDUCTION PLANS,
PHASE IV
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Minutes of Meeting
September 17, 2012
2012-13 Final Budget
It is recommended that the Governing Board approve the 2012-13 Final Budget.
2012-13 FINAL
BUDGET
A motion was made (Spencer/Cortez) to approve the 2013 final budget.
Trustee Reece reminded the college there still is a structural deficit.
The motion carried.
INFORMATION ITEMS
Quarterly Investment Report
The Quarterly Investment report was provided for Governing Board information.
Financial Reports
The Financial reports were provided for Governing Board information.
Honors Transfer Program Update
The Honors Transfer Program update was provided for Governing Board information.
Watsonville Center Annual Report
The Watsonville Center Annual Report provided for Governing Board information.
Trustee Cortez thanked Director Mayo for her hard work.
Board Policy Revisions: Office of Instruction, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Accreditation Self Study Update
The accreditation self-study update was provided for Governing Board information.
President King reported that in Vice President Kilmer’s absence Dean Rachel Mayo has
been named Accreditation Liaison Officer (ALO).
Trustee Spencer brought up the 2007 accreditation report’s student learning outcome
(SLO) recommendation and asked for an update on the progress of the recommendation.
Board Policy Revisions, Student Services, First Reading
Board policies were presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of September were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:33.
Respectfully submitted,
Secretary
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QUARTERLY
INVESTMENT
REPORT
FINANCIAL REPORTS
HONORS TRANSFER
PROGRAM UPDATE
WATSONVILLE
CENTER ANNUAL
REPORT
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
FIRST READING
ACCREDITATION
SELF STUDY UPDATE
BOARD POLICY
REVISIONS,
STUDENT SERVICES,
FIRST READING
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT