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Cabrillo College Governing Board
Meeting Minutes
Monday, March 4, 2013
Cabrillo College Sesnon House
6500 Soquel Drive
Aptos, California 95003
OPEN SESSION (McPherson Room)
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at
the Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on
Monday, March 5, 2013. Chair Rachael Spencer opened the meeting in Open
Session at 5:00 pm. Closed Session items were announced. Chair Spencer asked
for public comments on Closed Session items. There were no public comments.
TIME
5:00
The Governing Board received an iPad training from 5:00-5:30pm. The meeting
was adjourned to Closed Session at 5:30 p.m. Closed Session was adjourned at
6:00 pm.
Roll was taken. Present were Chair Spencer, Trustees Ed Banks, Margarita
Cortez, Gary Reece, Alan Smith, Susan True, and Donna Ziel and Student
Trustee Cedar Green.
REPORT OUT OF CLOSED SESSION
There was no report out of closed session.
A. Consent Items
PAGES
It was moved and seconded (Reece/Banks) to approve the consent agenda
5-37
items, including the minutes from the February 11, 2013 board meeting.
TIME
6:05
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True, Ziel
NOES: None
ABSENT: None
ABSTAIN: None
Introduction of Newly Appointed Faculty and Staff: None.
Oral Communications: Members of the audience may speak to nonagenda items (three minute time limit per speaker)
 Marilyn Garret requested that the wireless cell towers be
removed and commented on the hazards of wireless technology.
B. Special Presentation
2011-12 Professional Development Leave (Sabbatical) Reports–
Presentation by two faculty members on sabbatical in 2011-12.
C. Oral Reports
1. Board Members’ Reports
a. Trustee Smith reported on the status of the presidential search
committee.
i. The brochure is complete. Thanks to Paul, Michael, Alta,
the HR Department and Kristin who have polished it.
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ii.
2.
3.
4.
5.
Paul and subcommittee are working on interview
questions for the 3/14/13 search committee meeting.
iii. The applicant deadline is early May.
b. Trustee Banks reported that he and President Hendrickson visited
the Stroke Center today noting what a great asset it is to the
community. The CAP ceremony is tomorrow night, and High
Achievers Scholarship ceremony will be held at the end of the
month.
c. Trustee Cortez attended the Watsonville Film Festival where one of
the directors credited an improve class at Cabrillo. Our students are
contributing members to our community. Thank you to all who
support our students on a daily basis.
d. Trustee Spencer noted the Student Success workshop will be a joint
meeting with CPC on 5/6/13. They are to conduct a salary survey
for the presidential search committee on typical CEP salaries in this
area. Gary will chair; Donna and Ed to report to the board.
Student Trustee’s Report: Student Trustee Green reported that the
Student Senate went to Sacramento today for the annual March in
March.
Superintendent’s Report: President Hendrickson met with staff,
union leaderships, local leaders, such as the County Business Council
in the last month. College Achievement Program (CAP) awards
tomorrow will demonstrate the forward thinking in this community
to have elementary students seeing themselves as Cabrillo bound.
He noted the Martin Luther King scholarship ceremony was moving
with outstanding speakers and awardees.
CCFT: President Harvell
thanked John for offering Cabrillo facilities for the memorial
services for the two officers. It appears it will be held at the HP
pavilion.
noted the good work on the presidential search brochure. The long
list of qualifications is indicative of Cabrillo.
was dreading the potential layoff of faculty at the March board
meeting which is not happening today; only the normal notices are
being given at this meeting.
The uncertainty of the budget this year due to proposed legislative
changes make the range of what could happen makes budget
planning even harder.
CCFT is sunshining their initial proposal this month and is asking
for pay raises. Issues around growth and restoration involve cost,
but faculty hope to pass on the COLA. Cabrillo faculty have not
seen pay increase for 7 years; salaries rank 58 out of 71.
CCEU: President Alta Northcutt
thanked several staff who are providing assistance in the president’s
office. It’s a testament to the quality of community at Cabrillo.
noted that the Staff Development Day last year was very much
needed and was a morale boost; people are looking forward to
doing it again.
short term goals are to sunshine initial proposal in April/Action
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item in May.
would like to schedule regular meetings with HR to be proactive
with issues before they become concerns.
Looks forward to building the relationships, wants to be more
available, consistent, and see what else can we do to make things
better.
6. Faculty Senate: Faculty Senate President Michael Mangin
thanked Megan and Geneffa for their sabbatical reports. There will
be no reports next year. Geneffa’s memoir is incredible.
is looking forward to the Student Success Workshop on 5/6/13.
thanked all on the Presidential Search Committee. Great brochure!
We hope to get a great candidate.
D. Action Items
1. Notice of Reemployment/Non-Reemployment of Designated Academic
Employees
It is recommended that the Governing Board accept the
Superintendent/President’s recommendations as provided.
2.
3.
4.
5.
6.
Vice President Kathie Welch explained that faculty are evaluated by a
team in the first, second and third semesters, then once in the third and
fourth years. If all is satisfactory, faculty may move to a tenured position.
If not, there could be a division or administrative reevaluation or nonreemployment.
Resolution 015-13: Reduction or Discontinuance of Classified Service
It is recommended that the Governing Board adopt Resolution 015-13 as
presented. A motion was made (Ziel/Banks) to adopt Resolution 015-13.
The motion carried.
Educational Master Plan
It is recommended that the Governing Board approve the Educational
Master Plan as presented. A motion was made (True/Cortez) to approve
the Educational Master Plan as presented. The motion carried.
Facilities Master Plan (FMP) Semi-Annual Update, Revision and
Project Status
It is recommended that the Governing Board approve the Facilities
Master Plan as presented. A motion was made (Ziel/Banks) to approve
the Facilities Master Plan as presented. The motion carried.
Student Services Component Job Description: Fast Track to Work
Director
It is recommended that the Governing Board approve the revised
description for the Fast Track to Work Program Director as provided. A
motion was made (Ziel/Cortez) to approve the job description. The
motion carried.
Spring 2013 Curriculum Committee Actions
It is recommended that the proposed changes be approved for a fall 2013
effective date. A motion was made (Banks/True) to approve the
proposed changes. The motion carried.
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E. Information Items: The following items are provided for Governing
Board information.
1. 2012-13 through 2016-17 Budget Planning Update
Vice President Victoria Lewis noted that the numbers are still rough, but
the projected 2013-14 deficit is $2.5M. There is some risk associated
with RDA. The first update from the Chancellor’s office identified a
deficit factor of 6.57% which translated to a $3.4M shortfall for the
college. Staff is planning for the worst case scenario, hoping for best. It
appears reserves are adequate for 2013-14.
2.
3.
4.
5.
6.
Trustee True asked about the deferrals. There were some buy downs of
deferrals. The RDA shortfall is expected at the end of the fiscal year.
There are different planning parameters for cash flow and for budget.
Cabrillo does plan to borrow through the TRANs program this year.
Sunshine District 2013-16 Initial Proposal: CCFT/District
The District 2013-16 Initial Proposal for negotiations with CCFT is
presented for information; it will return for action at the next Governing
board meeting.
Sunshine CCFT 2013-16 Initial Proposal: CCFT/District
The CCFT 2013-16 Initial Proposal for negotiations with CCFT is
presented for information; it will return for action at the next Governing
Board meeting.
Board Policy 5035: Withholding of Student Records
Student Services, First Reading
Board policies are presented as a first reading for Governing Board
review and will return for action at the next Governing Board meeting.
March 2013 Accreditation Update
Trustee Spencer reviewed and distributed Quick facts about the
accreditation process. She noted that recent recommendations have been
about Governing Boards; the ACCJC takes that very seriously. The
college is currently reviewing drafts online. There will be an all college
Forum on 3/24/13 from 2:30-4:30 in the Sesnon House. The evaluation
and action plans will be on display. The full self-evaluation will be
presented to the board in May for information and action in June. The
handout included a table of the Cabrillo’s recommendations and lead
responsible party. The board will receive more complete information at
a later date. Trustee Smith asked about updating the board policies
online. Five more policies will be reviewed in Instruction.
Accreditation standards require that some board policies are in place.
For example, the process for hiring a president and self-evaluation must
be a board policy. Trustee Spencer noted the hard work of all involved.
Board Travel
Trustee Spencer noted Board Policy and Administrative Regulation
1080; the Governing Board is in compliance and noted the requirement
that a trustee should be prepared to speak about the meeting that they
attended at the next board meeting. There is a finite budget for board
travel. Please apprise the board chair and get approval in advance of
travel.
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The following items were provided for Governing Board information. No
staff report was presented.
7. 2011-12 Professional Development Leave Reports
89
8. Grant Applications Recently Submitted by Career Education and
Economic Development (CEED)
92
9. Quarterly Investment Report (Dec 12)
93
10. Spring 2013 Flex Week Activities Report
99
11. Cabrillo College Monthly Calendar
100
12. Financial Reports
102
13. Agenda for Next or Future Board Meetings
ADJOURN
7:08
Respectfully submitted,
Secretary
March 4, 2013 Minutes
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