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Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
November 5, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on Monday,
November 5, 2012. Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll
was taken; present were Chair Smith, Trustees Margarita Cortez, Gary Reece, Rachael
Spencer, Susan True, and Donna Ziel. Chair Smith asked for public comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
5:00 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
Chair Smith reported that the Governing Board voted 6 – 0 to approve the settlement
related to closed session item #3: Pursuant to California Government Code section
54957(b)(1) and CCEU Collective bargaining Agreement Appendix E.III.c(1) To consider
the procedure for a hearing of an appeal of discipline by employee number 501009.
PROCEDURAL ITEMS
It was moved and seconded (Reece/Ziel) to approve the consent agenda items, including the
minutes from the October 8, 2012, regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
Trustee Spencer requested a follow up report on item A.3: ROP Professional Services
Contract CTE Professional Services Contract for Regional Occupational Program (ROP).
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: Banks
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
Marilyn Garrett, Tammie Donnelly, Karen Lacy, Rita Fairbairn, and Carol Prettie spoke
about the alleged hazards of wi-fi and wireless communications.
INFORMATION ITEMS
ORAL REPORTS
Board Trustees’ Reports
Trustee Cortez thanked the Financial Aid staff for presenting the Dream Act workshops.
Trustee Cortez reported that the Financial Aid staff was very informative. Trustee Cortez
announced an upcoming Social Justice Conference scheduled for December 1. The
conference will address the issue of homelessness in the county.
Student Trustee’s Report
Student Trustee Green reported that the Student Senate has been campaigning for the passage
of Proposition 30.
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
ORAL REPORTS
BOARD TRUSTEE
REPORTS
STUDENT
TRUSTEE’S
REPORT
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Minutes of Meeting
November 5, 2012
Superintendent’s Report
President King reported that he and Chair Smith attended the recent Association of
Community College Trustees conference where they presented on the Fullbright Program.
President King also reported that he recently served as a chair on an accreditation site team at
Kapi ‘olani College and attended the California Community College Commission on
Athletics fall meeting.
CCFT
CCFT President Harvell said he supports the Board’s transition to paperless agendas and
Board books. CCFT President Harvell reported that CCFT has worked hard campaigning for
the passage of Proposition 30, on voter registration drives, and educating students about the
budget. Finally CCFT President Harvell mentioned the academic calendar and the change in
the length of the winter break and summer session.
Faculty Senate
Faculty Senate President Mangin also mentioned Proposition 30 and said even if Proposition
30 passes the college still faces budget challenges. Faculty Senate President Mangin said the
Faculty Senate has been involved in trying to make policy out of the student success task
force recommendations. Faculty Senate President Mangin thanked the administration for
including a strong faculty presence on the Vice President of Instruction search committee.
Faculty Senate President Mangin closed his remarks by reminding the Board that November
30 is the retirement event for former Vice President of Instruction Renee Kilmer.
CCEU
CCEU President Northcutt also said she is happy the transition to paperless agendas and
Board books. CCEU President Northcutt discussed the 2012-13 CCEU and District
negotiated agreement and thanked both negotiating teams for their hard work. CCEU
President Northcutt also thanked M&O for addressing CCEU’s nighttime workplace
concerns. CCEU President Northcutt closed by acknowledging and the classified staff who
were working at the college and career night.
ACTION ITEMS
Chair Smith noted that information item D.7 was moved to action item C.8
Academic Calendar 2013-14
It was recommended that the Governing Board approve the 2013-2014 academic calendar as
presented.
SUPERINTENDENT’S
REPORT
CCFT
FACULTY SENATE
CCEU
ACTION ITEMS
ACADEMIC
CALENDAR 2013-14
A motion was made (Reece/Spencer) to approve the 2013-2014 academic calendar.
The motion carried.
Curriculum Report
It was recommended that the proposed curriculum changes be approved to become
effective in Spring 2013.
CURRICULUM
REPORT
A motion was made (Spencer/True) to approve the proposed curriculum changes.
The motion carried.
Resolution 062-12: Authorizing the Issuance of 2012 General Obligation Refunding
Bonds, Series B
This item was pulled from the agenda.
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RESOLUTION 062-12:
AUTHORIZING THE
ISSUANCE OF 2012
GENERAL
OBLIGATION
REFUNDING BONDS,
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Minutes of Meeting
November 5, 2012
Resolution 063-12: 2012-13 Mid-Year Tax and Revenue Anticipation Notes (TRANs)
It is recommended that the Governing Board adopt Resolution 063-12 delegating to the
Vice President of Administrative Services the authority to decide on participation in the
Community College League of California cash reserve program at the time when interest,
costs and reinvestment rates are known.
SERIES B
RESOLUTION 063-12:
2012-13 MID-YEAR
TAX AND REVENUE
ANTICIPATION
NOTES (TRANS)
Vice President Lewis noted that the amount the college borrows continues to increase.
A motion was made (Reece/True) to approve the resolution 063-12.
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: abstain
AYES: Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: Banks
ABSTAIN: None
Resolution 061-12: Reduction or Discontinuance of Classified Service
It was recommended that the Governing Board approve the reduction or discontinuance of
classified staff as presented.
A motion was made (Reece/Ziel) to approve resolution 061-12.
RESOLUTION 061-12:
REDUCTION OR
DISCONTINUANCE
OF CLASSIFIED
SERVICE
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: abstain
AYES: Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: Banks
ABSTAIN: None
Negotiated Agreement for 2012-2013: CCEU and District
It was recommended that the Governing Board approve the negotiated agreement for 20122013: CCEU and District.
NEGOTIATED
AGREEMENT FOR
2012-2013: CCEU
AND DISTRICT
President King thanked both negotiating team for their work on the tentative agreement
A motion was made (Cortez/Reece) to approve the tentative agreement.
The motion carried.
2012-13 Managers Compensation Proposal
This item was pulled from the agenda.
Board Goal Update – Paperless Delivery of all Board Materials
The Board goal update was provided for Governing Board information.
Board Chair Smith presented the proposal to for the District to purchase iPads for
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2012-13 MANAGERS
COMPENSATION
PROPOSAL
BOARD GOAL
UPDATE –
PAPERLESS
DELIVERY OF ALL
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Minutes of Meeting
November 5, 2012
Governing Board use. The Board had a lengthy discussion about the use of iPads including
cost efficiencies and time savings.
BOARD MATERIALS
A motion was made (Spencer/Reece) to approve the purchase of iPads for Governing
Board use.
The motion carried.
INFORMATION ITEMS
2012-13 Cash Flow Update – First Quarter
The cash flow update was provided for Governing Board information.
Financial Reports
The financial reports were provided for Governing Board information.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
Board Policies, Office of Instruction, First Reading
Board policies are presented as a first reading for Governing Board review and will return
for action at the next Governing Board meeting.
Distance Education Annual Report
The distance education annual report was provided for Governing Board information.
Trustee Spencer asked a number of questions concerning the college’s distance education
success rate, fraud, and intervention methods for struggling students. Distance Education
Director Francine Van Meter responded that the college’s success rate is on par with the
state’s success rate, that both IT and Financial Aid are working on fraud related
authentication procedures. Director Van Meter said that once the procedures are finalized
by a number of the college’s shared governance committees the procedures will become
Board policies. Director Van Meter also went through a number ways the college reaches
out to distance education students when they appear to be struggling.
Vice President of Instruction Search Update
The Vice President of Instruction search update was provided for Governing Board
information.
Board Goal Update – Paperless Delivery of all Board Materials
The item was moved to action.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of November were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
The Governing Board requested a 2012-13 Board Goals action be placed on the December
agenda.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:20.
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2012-13 CASH FLOW
UPDATE – FIRST
QUARTER
FINANCIAL REPORTS
FACILITIES MASTER
PLAN UPDATE
BOARD POLICIES,
OFFICE OF
INSTRUCTION, FIRST
READING
DISTANCE
EDUCATION
ANNUAL REPORT
VICE PRESIDENT OF
INSTRUCTION
SEARCH UPDATE
BOARD GOAL
UPDATE –
PAPERLESS
DELIVERY OF ALL
BOARD MATERIALS
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT
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Minutes of Meeting
November 5, 2012
Respectfully submitted,
Secretary
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