5
Minutes of Meeting
CABRILLO COLLEGE GOVERNING BOARD
October 8, 2012
REGULAR MEETING
The regular monthly meeting of the Cabrillo College Governing Board was held at the
Cabrillo College Sesnon House, 6500 Soquel Drive, Aptos, California on Monday, October
8, 2012. Chair Al Smith opened the meeting in Open Session at 5:00 pm. Roll was taken;
present were Chair Smith, Trustees Ed Banks, Margarita Cortez, Gary Reece, Rachael
Spencer, Susan True, and Donna Ziel. Chair Smith asked for Public Comments on Closed
Session items. There were no public comments.
Closed Session items were announced and the meeting was adjourned to Closed Session at
4:30 p.m. Closed Session was adjourned at 6:00 pm.
REPORT OUT OF CLOSED SESSION
There was nothing to report out of closed session.
PROCEDURAL ITEMS
It was moved and seconded (Spencer/Reece) to approve the consent agenda items, including
the minutes from the September 17, 2012, regular meeting.
CALL TO ORDER
REPORT OUT OF
CLOSED SESSION
APPROVAL OF
CONSENT AGENDA
AND MINUTES
The motion carried with the following roll call vote:
Student Trustee Advisory Vote: Green
AYES: Banks, Cortez, Reece, Smith, Spencer, True and Ziel
NOES: None
ABSENT: None
ABSTAIN: None
INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF
None
ORAL COMMUNICATIONS
Tammie Donnelly, Marilyn Garrett, Karen Lacy spoke about the alleged hazards of wi-fi and
wireless communications.
SPECIAL PRESENTATION
The 2012 Meritorious Service Award recipients Eireann Del Bonta, Debora Bone, Wally
Trindale, Lois Christos, Barbara Samper, Joseph Watkins, and Calais Ingel were recognized
by the Governing Board.
INFORMATION ITEMS
ORAL REPORTS
Board Trustees’ Reports
Trustees Ed Banks and Margarita Cortez both reported that they plan to attend Financial
Aid’s Dream Act presentation scheduled for October 10 at the Watsonville Center. Vice
President Bailey-Fougnier added that an immigration attorney will attend to provide legal
information. Trustee Banks also reported that he completed the accreditation certification.
Trustee Reece recognized the retiring faculty members and thanked them for their years of
service to the college. Trustee Reece also recognized Vice President Kilmer and her
retirement. Trustee Reece said the Board was very sad to receive the retirement notice but
looks forward to recognizing Vice President Kilmer for her many accomplishments at a
future date.
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INTRODUCTION OF
NEWLY APPOINTED
FACULTY AND
STAFF
ORAL
COMMUNICATIONS
SPECIAL
PRESENTATION
ORAL REPORTS
BOARD TRUSTEE
REPORTS
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Minutes of Meeting
October 8, 2012
Trustee Cortez encouraged people to vote in the upcoming election and reminded meeting
attendees of the potential impacts of some of the propositions.
Student Trustee’s Report
Student Trustee Green reported that the Student Senate budget committee is going through
grant proposals and will be awarding $30,000 in grant money. The Student Senate is also
planning a town hall meeting prior to the November election. The Student Senate is working
with Political Science instructor Trevor Nakagawa on the event.
Superintendent’s Report
President King discussed recent retirements and stated that the retirements are tremendous
loss for the college. President King informed the Board that a retirement celebration for Vice
President Kilmer is planned for November 30.
President King reported on the Conference for Community College Advancement (CASE).
At the conference Cabrillo Foundation staff presented a workshop on the success of WES.
President King also said he and Chair Smith will attend Association of Community College
Trustees conference in Boston to discuss the Fullbright program. The following week
President King will chair Accrediting Commission for Community and Junior Colleges
(ACCJC) team site visit.
Faculty Senate
Faculty Senate President Mangin began by saying the retirement of Vice President Kilmer is
a tremendous loss to the college. Senate President Mangin appreciates the faculty voice in
the search for a new vice president of Instruction.
Senate President Mangin report that 17 faculty positions were requested for the coming year.
In 2012 there were seven faculty retirements and over the past few years about 30 faculty
positions have gone unfilled.
CCEU
CCEU President Northcutt said she is thankful conversations have become more positive.
The classified staff is operating at critical mass, and desire to participate in shared
governance, but is pressed for time. CCEU President Northcutt is happy the college is
working towards workload reductions, but does have concerns about the use of temporary
hourly employees and student employees. CCEU President Northcutt thanked Vice President
Lewis, Vice President Bailey-Fougnier and President King for making a sincere effort to
communicate with her.
CCFT
CCFT President Harvell provided a handout that provided a breakdown and timeline of the
past six years of budget issues at the college.
ACTION ITEMS
Board Policy Revisions: Office of Instruction, Second Reading
This item was pulled from the agenda.
Board Policy Revisions: Student Services, Second Reading
It was recommended that the Governing Board adopt the Board Policies as presented.
Board policy 3900 was pulled from the agenda, Board policies 5400, 5410, 5420 remained
on the agenda.
A motion was made (Reece/Ziel) to approve the Board policy revisions
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STUDENT
TRUSTEE’S
REPORT
SUPERINTENDENT’S
REPORT
FACULTY SENATE
CCEU
CCFT
ACTION ITEMS
BOARD POLICY
REVISIONS: OFFICE
OF INSTRUCTION,
SECOND READING
BOARD POLICY
REVISIONS:
STUDENT SERVICES,
SECOND READING
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Minutes of Meeting
October 8, 2012
The motion carried.
Appointment of Members to the Measure D Citizens' Bond Oversight Committee
It was recommended that the Governing Board approve the appointment of members to the
Measure D Citizens’ Bond Oversight Committee.
A motion was made (Spencer/Banks) to approve the appointments to the Measure D
Citizens’ Bond Oversight Committee.
APPOINTMENT OF
MEMBERS TO THE
MEASURE D
CITIZENS' BOND
OVERSIGHT
COMMITTEE
Trustee Cortez asked how the appointments were recruited. Marketing Director Fabos said
the press release was issued twice to all newspapers in the county. In addition Marketing
Director Fabos publicized the openings at the Watsonville Rotary meeting.
The motion carried.
Renewal of Lease, 1 year: Head Start Program, FY12/13
It was recommended that the Governing Board authorize the Vice President,
Administrative Services to renew a one year lease with the Head Start Program.
RENEWAL OF LEASE,
1 YEAR: HEAD START
PROGRAM, FY12/13
A motion was made (Banks/Reece) to renew the one year lease with the Head Start
Program.
The motion carried.
2012-13 Confidential Compensation Proposal
It was recommended that the Governing Board approve the confidentials’ compensation
proposal as presented.
2012-13
CONFIDENTIAL
COMPENSATION
PROPOSAL
A motion was made (Reece/Banks) to approve the proposal.
The motion carried.
Negotiated Agreement for 2012-13: CCEU and District
This item was pulled from the agenda.
2013 Winter College Closure
It was recommended that the Governing Board approve the 2013 winter college closure as
presented.
NEGOTIATED
AGREEMENT FOR
2012-13: CCEU AND
DISTRICT
2013 WINTER
COLLEGE CLOSURE
A motion was made (Ziel/Spencer) to approve the proposal.
The motion carried.
INFORMATION ITEMS
2012-13 Budget Reductions: Career Education and Economic Development (CEED)
The 2012-13 Budget Reductions: Career Education and Economic Development (CEED)
were provided for Governing Board information.
Facilities Master Plan Update
The Facilities Master Plan update was provided for Governing Board information.
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2012-13 BUDGET
REDUCTIONS:
CAREER EDUCATION
AND ECONOMIC
DEVELOPMENT
FACILITIES MASTER
PLAN UPDATE
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Minutes of Meeting
October 8, 2012
Trustee Banks asked of the facilities master plan update includes energy audits. Vice
President Lewis said there is a separate energy audit program, and FP&O Director Nugent
is continually working with PG&E on energy solutions.
Financial Reports
The financial reports were provided for Governing Board information.
Cabrillo College - 2012 Fall Semester Census Report
The 2012 fall semester census report was provided for Governing Board information.
Fall 2012 Flex Week Activities
The fall 2012 flex week activities were provided for Governing Board information.
Educational Master Plan Update
The Educational Master Plan update was provided for Governing Board information.
Cabrillo College Monthly Calendar
The Cabrillo College activities for the month of October were presented for Governing
Board information.
Agenda for Next or Future Board Meetings
The Cabrillo College Governing Board discussed items to be placed on the agenda for the
future Board meetings.
Trustee Spencer requested a special study session on the Student Success legislation, what
we are doing and areas we should focus more on. Trustee Spencer asked for a Board report
on the FON.
ADJOURN
The open session of the Cabrillo College Governing Board was adjourned at 7:15.
Respectfully submitted,
Secretary
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FINANCIAL REPORTS
CABRILLO COLLEGE
- 2012 FALL
SEMESTER CENSUS
REPORT
FALL 2012 FLEX
WEEK ACTIVITIES
EDUCATIONAL
MASTER PLAN
UPDATE
CABRILLO COLLEGE
MONTHLY
CALENDAR
AGENDA FOR NEXT
BOARD MEETING
ADJOURNMENT