Minutes
Committee Name: Facilities Planning Committee Minutes
Date: 10/10/2014
Time: 9:30 am – 11:30 am
Facilitators/Location/Chair: Conference room 2030
Attendees: X Laurel Jones
X Victoria Lewis
Kathie Welch
Dennis Bailey-Fougnier
X Spring Andrews
Guests:
Item
1.
2.
3.
4.
X
X
X
X
John Graulty
Graciano Mendoza
Joe Nugent
Michael Robins
Topic and Discussion
Introductions
Agenda modifications
Committee Structure and Charter:
Request to change membership to include one Instructional Dean.
Safety and Sustainability Subcommittees Update:
 Joe reviewed the Safety Subcommittee structure; it will make
recommendations to this committee (FPC).
 Sustainability Subcommittee looks at energy consumption. Cabrillo has
signed on to the “American College and University Presidents' Climate
Commitment” in 2007. Goal: to bring our carbon emission to zero by
2050. Energy Plan went to the Board in 2009. Prop 39 is funding
source and provides resources to address solar for pool heating, HVAC,
lighting, etc. GreenSteps website is being updated and is linked on the
Facilities page. Cabrillo is recognized statewide for our efforts.
 Smoking Policy—board approved second reading in October. New
signage will be posted to announce a smoke free environment starting
January 2, 2015. HR and Student Health Services offer smoking
cessation workshops. Staff will address issues as they arise, including
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X
X
X
X
Topic
Lead
Karen Groppi
Rick Graziani
David King
Dan Borges
Time
on topic
Alta Northcutt
X Nikki Oneto
X Chris Reinoldson
Action
Primary
Effectiveness
Link
3 Mins
Victoria
Victoria
Joe
3 Mins
15 Mins
Unanimously in favor of
change in membership
composition.
Questions and concerns should
be addressed to the Safety
Committee.
Strategic Plan
#4 Inst.
Stewardship
15 Mins
Page 1 of 4
Minutes
Item
5.
Topic and Discussion
installing a red line to mark 20 feet away from property/structures. The
student discipline process will be utilized. There will be an update at the
next FPC meeting. James Tallon of First Alarm often enforces
Cabrillo’s current smoking policy and is starting to inform smokers that
Cabrillo will be a smoke free campus in January, 2015.
Comprehensive Facilities Project List: Joe reviewed the comprehensive
list by funding source.
o Dean Graulty noted the need for more cameras/security in VAPA.
Security projects will be re-ranked when funding is identified. See
1F and 2L. Staff has received great feedback on cameras.
o It was suggested to integrate Watsonville Center into the central
camera system that can be viewed by the sheriff.
o Student Senate wants to invest $50,000 into cameras, but there are
some requirements. The District owns the cameras and stand alone
systems are not encouraged.
o Building renumbering project: Safety committee task force analyzed
best practices. Cost for entire campus: $560,000; Partial: $385,000.
Task Force recommended renumbering all campus including
addressing the lock and security systems at the same time. Tighter
system has more overhead; more open system will lack security.
Looking at two/three years out to secure funding for this project.
 Dan discussed
o electronic security and identity management. It is becoming a
serious problem for us. Passwords need to be changed at least once
a semester. WebAdvisor will be a stand alone system. Remote
connectivity aspect is old.
o Email and calendaring systems need to be upgraded. Community
email/ correo interface needs to change. Timeline is summer if
resources are available.
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Topic
Lead
Time
on topic
Action
Primary
Effectiveness
Link
Strategic Plan
#4 Inst.
Stewardship
Joe
15 Mins
Page 2 of 4
Minutes
Item
6.
7.
8.
9.
Topic and Discussion
Total Cost of Ownership:
 FUSION is the state level inventory of our scheduled maintenance
projects and funding. They partnered with Onuma to track and
prioritize projects.
 Onuma is an internal and external view on facilities. Can aggregate
data to help inform decisions on life cycle of equipment, estimate
time to do maintenance. If we had 8 staff, what kind of maintenance
can we plan to accomplish? It integrates with Track-It. FootHillDeAnza uses it. Uses google maps as a visual, including
underground piping systems. Seems like a good solution.
 Cabrillo would use one time funds to for soft costs, paperwork,
compliance with DSA, etc.
 Fundamental need comes from program planning. Foundation will
identify donors to fund projects. Grants director—review of
program plan process. Not everyone wants to be a donor for our
priorities—they have their interests/passions. Find what are areas of
interest so that faculty/staff can explain needs with that in mind.
FPPO Online Videos: Burglar alarms
http://www.youtube.com/watch?v=F5-Bmnf2yEM&feature=youtu.be
Other videos will be developed for use of carts and other District vehicles.
Other ideas for videos:
 How to navigate the campus,
 Check out fans from student senate
Other Feedback
Topic
Lead
Joe
Time
on topic
Action
Primary
Effectiveness
Link
This topic will return at every
meeting.
Strategic Plan
#4 Inst.
Stewardship
 Joe to send to link to
Kathie Welch and Lois.
 Spring will create a video
library page;
 Link to Professional
Development page
Strategic Plan
#4 Inst.
Stewardship
15 mins
Joe
10 mins
All
5 Mins
Next meeting dates:
 11/14/14 at 10:00 in 2030
 12/5/14 at 9:00 in 2030
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Page 3 of 4
Minutes
Meeting Summary/Take Aways:
1.
To be added during the meeting
2.
3.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies
(Communication, Critical Thinking, Global Awareness, Personal and
Professional Responsibility)
2.
Strategic Plan
1. Professional Development and Transformational Learning
2. Sustainable Programs and Services
3. Community Partnerships and Economic Vitality
4. Institutional Stewardship
5. Institutional Responsibilities
3.
Board Goals
4.
Education Master Plan
5.
Facilities Plan
6.
Technology Plan
7.
Program Plans
8.
Student Equity Plan
The meeting adjourned at 11:07 am
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