Minutes
Committee Name: Facilities Planning Committee Minutes
Date: 12/5/2014
Time: 9:00 am – 11:00 pm
Facilitators/Location/Chair: Conference room 2030
Attendees: X Laurel Jones
X Victoria Lewis
Kathie Welch
Dennis Bailey-Fougnier
Guests:
Item
1.
X
X
X
X
Spring Andrews
John Graulty/Ian Haslam
Graciano Mendoza
Joe Nugent
Topic and Discussion
4.
5.
Topic
Lead
Introductions
Agenda modifications:
2.
3.
X
X
X
X
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Time
on topic
Alta Northcutt
X Nikki Oneto
Chris Reinoldson
Action
Primary
Effectiveness
Link
3 Mins
 John Graulty asked to add
Victoria
Approval of Minutes: Minutes approved (Robins/Nugent)
Revised at the table.
Sustainability Website Review: cabrillogreensteps.org
 Karen reviewed the website
o AASHE has a lot of resources for facilities, etc.
Emergency Preparedness:
 Two flex trainings coming to Cabrillo this spring including a guest
speaker, Lucinda Roy on 1/23/15
 Joe and Oscar will attended a FEMA training on the essential functions
of an incident command team specific to a college environment.
 March emergency preparedness training planned.
Michael Robins
Karen Groppi
Rick Graziani
David King
Joe
Spring
3 Mins
15 Mins
5 mins
an item: Makers Factory
Lease Partnership
Opportunity—at end.
 Identify a rep to Monterey
Bay Regional Partner’s in
Climate Change
 Rick requested step by
step instructions for
opening/closing a
classroom.
 800 locks—will they
change? Need a funding
source for college-wide
plan. Submit request to
track it.
Strategic Plan #4
Inst. Stewardship
Strategic Plan #4
Inst. Stewardship
Page 1 of 5
Minutes
Item
6.
Topic and Discussion
Facilities Project List:
Prop 39 Projects:
 1000 Chiller substantially complete.
 LED retrofit year 1 project is substantially complete.
 Powerlink—waiting for PG&E inspection
Year 2:
 Pool solar thermal—bid
 Recital Hall LED had some glitches with equipment; next month we
should have identified solution
 Water pumps in Horticulture will be installed in January
Scheduled Maintenance:
 1000 restroom repair and Chiller projects
 Archeology trailer scheduled for removal in January
 Ticket machines in Parking P have been purchased
 480 KV Preventative Maintenance
 Stair repairs in 700, 500 and bridge are in design phase; expected to be
done in spring
 Stair tread replacement project in design
 Floor replacement
 Security system on upper campus underway
 Reroof 1100 is underway; January execution
Bond funded:
 800 is awaiting DSA certification
 100 HVAC awaiting DSA certification
 Transformer switch project
 Smart Classroom 429 renovation in January 2015
 Campus renumbering on hold; coupled with keying issue—no longer
bond funded
 1550/1600 HVAC repair is underway
 1400/1500 HVAC
 Biology cadaver area scope is complete; January
 Watsonville Bldg A stair tread repairs in January
 DSA project close outs—ongoing, Sesnon seismic retrofit, 800 bldg
remodel
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Topic
Lead
Time
on topic
Action
Primary
Effectiveness
Link
 What is the best practice
for teaching anatomy,
facilities?
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Minutes
Item
7.
8.
9.
10.
Topic and Discussion
Update EMP/FMP:
 The bond audit had no findings and was presented to COC yesterday.
Grade A stamp.
 FMP and EMP need to be updated annually. Target date is spring. FPC
will be the steering committee for those updates.
President’s Climate Commitment Report:
 Due 1/15/15
Total Cost of Ownership:
 FP&PO has done some research on this. Onuma, met with architects to
promote that. Will set up another meeting to implement it. San Mateo
has started; working out the bugs. Banir has used Onuma for a prison
scheduled maintenance. Work order system that reports to fusion (state
system) ties work orders and custodian, etc. State sees how operating.
Does TCO include instructional equipment? Now we include tech and
facilities to give state data on what our needs are. State is looking at
database for other equipment needs. We just did SIE projections for
next five years. Fusion database is only consistent database utilized. If
can feed more info into system, more useful.
 Board is interested in whether to pursue 2016 bond; identify needs of
college to give snapshot; update FMP is part of that. Comprehensive
needs of the college over next 10-20 years.
Other:
 Makers Factory: specializes in 3D modeling learning. Fee based
education for K-12, mid-high school. Dave Britton entrepreneur in
Silicon Valley. 3D printer in STEM, amazing technology, 3D game
based learning, virtual objects in that environment. Faculty put in for a
3D printer from faculty grants. Fab lab, $30K. Makers needs to get out
of Cruzio building by 12/31/14. Staff are at the point now to explore
what a lease agreement might look like; is it worth it. They would bring
a lot of infrastructure that would upgrade Cabrillo’s offerings. Looking
at 1300 building that are currently lightly scheduled. Adjacent to VAPA
3D building. Staff has identified some space for equipment to be shared
with Cabrillo.
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Topic
Lead
Time
on topic
Action
Primary
Effectiveness
Link


Karen will request an
extension until 5/15/15
This topic will return at
every meeting.
What is required to take
care of Cabrillo
facilities?


Joe
15 mins

All
Strategic Plan #4
Inst. Stewardship
Committee members
were in favor of
pursuing this
agreement further.
5 Mins
Page 3 of 5
Minutes
Item
Topic and Discussion








Topic
Lead
Time
on topic
Action
Primary
Effectiveness
Link
Staffing is the biggest challenge from VAPA perspective. Lease funded
release time to oversee equipment. Looked at 13 TUs offset by value of
this lease.
Courses: preliminary discussions on courses; extension could manage
the courses, admin, marketing. They teach K-12, summer programs.
Our students would have access to equipment, no faculty supervision.
Shared space would be in VAPA 3000; their space would be in 1300.
Could some be in CTC? Could discuss. Some benefit to having it in
one place to draw faculty from different disciplines. If need 8 hours of
dedicated time, we’d buy 4 hours dedicated time per week to open it up
to faculty and students.
11 employees of theirs teaching underage students. CEED would
manage their hiring. Would be like Delta and Oasis. Two things: lease
and partnership agreement. Morph is not in our best interest. Too much
ambiguity.
How can we leverage lease revenue? Need to staff adjunct reassign;
draw funding from lease. Lease revenue goes to general fund, don’t
staff positions out of it; 3 year agreement at best. If goal is to support
instructional program without additional revenue, different model than
before. They need support services, diff from past, too.
Trading equipment vs. revenue, utilities would be billed for
services/utilities.
What is the intent? To both generate revenue and support instructional
program and increase enrollment through this partnership. Is this a good
venture to pursue? A lot of cool toys and lots of young students on
campus. We’ve launched a lot of new curriculum for this instruction.
David is interested in S4C. Common core learning styles.
What electrical, physical, security, other needs? One equipment needs a
hood, on wheels. Venting. Moving equipment, insured, our risk, etc.
Sounds like a great opportunity.
When is the hope to present it to the Governing Board? January. It was
presented at CPC 12/3/14 as an info item. They need to vacate 12/31/14.
Need to occupy but not operate until later. It will be presented at CPC
again on 12/17. It may require a special board meeting or some sort of
agreement where they move in Jan 1st pending board approval. Not that
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Minutes
Item
11.
Topic
Lead
Topic and Discussion
Time
on topic
Action
Primary
Effectiveness
Link
different from Your Business is our Future. How quickly we could run
numbers?
 Board item in Jan—lease will be worked out after Board approval.
Next meeting dates:
 4/24/15 at 10:00 in 2030
 2/27/15 at 10:00 in 2030
 5/15/15 at 10:00 in 2030
 3/27/15 at 10:00 in 2030
Meeting Summary/Take Aways:
1.
To be added during the meeting
2.
3.
Effectiveness Links
1.
Mission Statement and Core 4 Competencies
(Communication, Critical Thinking, Global Awareness, Personal and Professional
Responsibility)
2.
Strategic Plan
1. Professional Development and Transformational Learning
2. Sustainable Programs and Services
3. Community Partnerships and Economic Vitality
4. Institutional Stewardship
5. Institutional Responsibilities
3.
Board Goals
4.
Education Master Plan
5.
Facilities Plan
6.
Technology Plan
7.
Program Plans
8.
Student Equity Plan
The meeting adjourned at 10:33 am
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