Total on Roster: 15
Votes needed for simple
majority vote: 50% + 1 = 9
Votes needed for 2/3 majority: 10
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
Location:
Watsonville Campus
In Plaza or if raining
in Room A130
Date and Time:
Thursday, March 15 th , 2012
3:00 pm – 6:00 pm
NOTICE IS HEREBY GIVEN that the Cabrillo College Student Senate held a meeting on Thursday March 15 th 2012.
These are the minutes reflective of that meeting.
IX B
IX C
IX D
I.
II.
Motion to approve 500 from the Lecture Series Account for the Health Conference that the Pre-Med club is hosing in March 2012.
Motion to approve $$5000 from the Programs Account for the revolving loan portion of the emergency support endowment.
Motion to approve $150 from the 73 Supplies Account for welcome supplies for the 16 Japanese ECE students who visited Cabrillo College for a 2 week ECE internship
Call to Order at 3:24pm
A.
Roll Call
President: Charlotte Achen- Present
Treasurer: Joseph Gomez- Absent
Student Trustee: Joseph Watkins- Present
Watsonville Representative: (vacant)
Senators-At-Large
Stephanie Petrillo- Present
Sharon O’Connor- Absent
Chris Steele- Absent
Steven Culver- Present
Kyle Logan- Present
Advisors
Sesario Escoto-Absent
Flor Chacon- Absent
Laura Hunerberg-Present
Darwin Constantino- Present
James Williams- Present
Sarah Davies- Present
10
9
6
Vice President: Oleksii Chuiko- Absent
Legislative Representative: Gaby Avila- Present
Inter-Club Council Chair: Ivan Sumano-Vargas- Present
Scotts Valley Representative: (vacant)
0
1
3
0
0
0
Passed
Passed
Passed
Adoption of the Agenda 3 minutes
Special Item A has been tabled until next week, New Business Item E has been tabled until next week, and New Business Item F will be presented by Senator Constantino instead of Vice President Chuikko. InterClub Council Representative Sumano-Vargas moves to approve the agenda as edited, and Legislative Representative Avila seconded the motion. The agenda is approved by a unanimous vote of 10 yeas.
III.
IV.
Approval of the Minutes 3 minutes
A.
March 8 th , 2012
Senator Davies moves to approve the minutes, and Senator Constantino seconded the motion. The minutes from March 8 th ,
2012 are approved unanimously by a vote of 10 yeas.
Public Comments

V.
VI.
VII.
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
This time is reserved for members of the public to address the Senate on issues not already appearing on the agenda. There will be a limit of five (5) minutes per speaker.
A student, Ignacio, who is a member of the SWEENOS club, would like to display his photography on the small wall located by the water cooler in the SAC East, between the two meeting rooms. He was advised by President Achen to speak with Sesario. Senator
Constantino offered his assistance in this manner.
Announcements 5 Minutes
Legislative Representative Avila will be unable to attend the Region 4 meeting this Saturday. Senator Culver and Senator Steele have expressed interest in attending, and if any additional members want to attend, please speak with Gaby.
Budget Report 5 Minutes
Senator Constantino provided the senate an up-to-date funds report on the senate budget. He provided an accurate spreadsheet clearly defining how much money was 1)originally in each budget line item, 2)approved by the senate, 3)spent, 4)available balance (the budget amount reduced by the approved amount,) and 5)actual balance (the budget amount reduced by the spent amount.) It was mentioned to the senate that Treasurer Gomez should provide an updated budget report every other week.
Special Items
A.
Recognition to Rebecca Garcia Information J. Watkins 5 Minutes
This item has been tabled.
VIII.
Old Business
IX.
New Business .
A.
Appointment of New Senators 3 min. for Speech, 3 min. for Questions
1.
Scotts Valley Representative
2.
Watsonville Representative
3.
3 Senator-at-Large Positions
There is no advisor present, so this item is tabled.
B.
Pre-Med Club Health Conference Info. / Action S. Petrillo 5 Minutes
This item is up for discussion and possible action regarding the approval of $500.00 from the Lectures Series Account for the
Health Conference that the Pre-Med club is hosting on March 24 th .
The Pre-Med Club already got $500 from the ICC and still is in need of another $500. The event will be held soon, at the end of
March, on a Saturday. There will be a catered lunch, and this will be open to all students. Legislative Representative Avila moves to approve $500 from the Lecture Series Account for the Health Conference that the Pre-Med club is hosing in March 2012, and
InterClub Council Chair Sumano-Vargas seconded the motion. This item is approved unanimously by a vote of 10 yeas.
C.
Emergency Support Endowment Info. / Action J. Watkins 10 Minutes
This item is up for discussion / possible action regarding the approval of $5,000.00
from the Programs Account for the loan portion of the emergency support endowment fund.
The budget committee has looked at this and determined there was more money in the Programs account than any other. Trustee
Watkins moves to approve $5000 from the Programs Account for the revolving loan portion of the emergency support endowment, and Senator Petrillo seconds the motion. This is normally used for students who have a delay in their financial aid disbursements. This item is approved by a vote of 9 yeas, 1 nay.
D.
Welcome Gifts for Japanese ECE Students Info. / Action S. Escoto 5 Minutes
This item is up for discussion / possible action regarding the approval of $150.00
from the 73 Supplies Account for welcome supplies for 16 Japanese students visiting Cabrillo College for a 2-week ECE internship.
The students already came this week, and Sesario already purchased the items they gave them and would like to be reimbursed for them. They provided the students Cabrillo mouse pads, pens and pencils, and hand sanitizer. Legislative Representative Avila moves to approve $150 from the 73 Supplies Account for welcome supplies for the 16 Japanese ECE students who visited
Cabrillo College for a 2 week ECE internship, and Senator Culver seconded the motion. It was surprising to the senate that
Sesario would ask for this after the fact; however the motion was approved by a vote of 6 yeas, 3 nays.
E.
Bylaws Revisions Info. / Action O. Chuiko 15 Minutes
This item is up for discussion / possible action regarding several bylaws revisions.
This item has been tabled.
F.
Revisiting Having Meetings Outside Info. / Action O. Chuiko D.Constantino 10 Minutes
This item is up for discussion / possible action regarding to relook our decision on hosting our meetings outside and possibly change when these outdoor meetings will be held.
It was discussed that the secretary does need some tools, such as an outlet, and also it would be helpful to offer PowerPoint presentations at the meetings. It did not seem valid to host every meeting outdoors. Not being prepared or not notifying the

X.
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
President ahead of time if you need to be indoors is a lack of planning on our part. Legislative Representative Avila moves to have the first two meetings of the month outside in the quad, weather permitting, unless we have a speaker who needs a
PowerPoint presentation, and host the remainder of the monthly meetings inside, and InterClub Council Chair Sumano-Vargas seconded the motion. Since the budget report is requested every other week, it was thought to change the inside meetings to be reflective of that. Senator Constantino moves to amend the original motion to read that every other week we will hold outside meetings, and InterClub Council Chair Sumano-Vargas seconded the motion. It was discussed that due to outlet requirements and wheelchair accessibility, the outside meeting location should be communicated to each other. Senator Petrillo moves to amend the motion to read that we will have the first meeting of every semester outside in the quad, weather permitting, and the rest inside or at the Watsonville campus, and Senator Constantino seconded the motion. The senate moves to vote on the amendments, and decides to vote first on the last amendment to host the first meeting of each semester outside in the quad, weather permitting, and the rest inside or at the Watsonville campus, and this is approved by a vote of 6 yeas, 2 nays, 2 abstain.
Next week’s meeting will be held in SAC EAST.
G.
Leftover Funds going to E.S.E. Info. / Discuss. J. Watkins 10 Minutes
This item is up for discussion regarding the possibility of the remaining funds from the 71 account to go towards the loan portion of the emergency support endowment fund.
When we make a decision on whether we would like to do this we will need to determine whether we would like the funds to go to the grant or loan portion of this program. Grants are used as interest that is given to the students and loans need to be paid back. It was discussed about providing continued support to this. Legislative Representative Avila would prefer the money to go to the grant portion. She suggested the money be put in a local bank that will grow with interest. There is a specified bank that the program has been using for years and they will not be changing it. Currently there is a $200 maximum for student loans, and increasing the loan portion of the funds will allow for a higher loan amount maximum, and also could assist additional students.
It was discussed putting this as a line item in next year’s budget.
H.
Student Senate Budget Review Info. / Discuss. D. Constantino 10 Minutes
This item is up for discussion regarding our budget.
Senator Constantino continued his presentation of the budget report. He notified the senate that he is just helping temporarily and is not taking over the budget. Legislative Representative Avila believes that Senator Constantino should take over as the treasurer, as we have gotten into the second semester and still the numbers haven’t been correct. Since last semester, whenever numbers are being asked about, the response has been similar to “Yes, we have enough in that account,” and never has the senate been provided accurate numbers. It is believed that the senate deserves a report from the treasurer by next week with an explanation as to why the budget needed to be redone. The budget update has been great, and appreciation goes out to the budget committee. Some recommendations have been made from the budget committee, including removing the Pino Alto line item, and decreasing the Elections line to $2000. Trustee Watkins moves to extend time by 10 minutes, and InterClub Council Chair
Sumano-Vargas seconded the motion. Time was extended by an approval of 9 yeas, 1 nay. Other recommendations include decreasing the music, drama and dance allocations to $1000 in each account. These accounts may not be able to be decreased depending on current contracts in place with these departments. It is also recommended to increase the amount of scholarship applications to $18,000. Also, the ID cards have been increased to $10,000 and the lecture series has been recommended to be decreased to $2000. No one has yet volunteered to take over the Borrow-A-Book program for Lois in the fall, so it is unclear whether the program will be continuing. If you have other recommendations or would like to discuss these, you can do so at the budget meeting. The next meeting is Friday at 2:30pm.
Committee Reports 3 minutes per committee
The Facility and Master Planning; in regards to stem grant changes, the moving processes already happened. Right now there is a discrepancy with the Stroke Center, as they are not sure they will fit in the room. The Virtual Computer system is moving in the right direction, beginning with a handful of Virtual Desktop Interfaces in the CTC, and in two classrooms as well. There is discussion about moving the HVAC into the buildings, and they are trying to be as conservative as possible.
The Bus Committee met and has decided on Proposal B, which allows riders a bus pass Monday-Saturday. The next step is to meet with Sesario and the administration at the Metro station.
The Faculty Senate met and they are setting up the program matrix for the classes. This is in the deciding process, and then it will go to the CPC where it will be set in stone.
The Governing Board meets the first Monday of every month. They discussed putting new classes in the STEM building and they plan to do that next semester, as well as get classes running in the 800 building.
The PR Committee met and new artwork will be created for the logo because the originals were not found. James will be creating posters for the senate and also banners to help promote us.

XI.
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
March in March went pretty well. Thank you to Darwin, Ivan and everyone else who showed up. There was $1500 left over from the budget.
Board of Governors met and Gaby and Joseph Watkins were present. Joseph did a nice job representing us there.
Reports (Every other name is Bold for Easy Reading) 3 minutes ea.
Executive Officers, Senators, Advisers report on Senate Activities.
A.
Executive Officers
President: Charlotte Achen The microwave in SAC east- today Lois spent 2 hours cleaning it; she did it because it stunk. We have jurisdiction over SAC east, and although it is in the club area- should we have a microwave in there if nobody is cleaning it?
Also, Watsonville meetings will now start at 3:15pm so we don’t kick out the teacher.
Vice President: Oleksii Chuiko absent
Treasurer: Joseph Gomez absent
Legislative Representative: Gaby Avila I just emailed agendas to Chris and Steven for this weekend. I will give my report about SCCC; the General Assembly is coming and it will be held in Ontario, (down by LA.) I sent you all an email and if you want to attend let me know, even though the deadline has passed. The resolutions for previous years have already been dealt with and the packet will come out in 2-3 weeks. About my comment with the treasurer- thanks Darwin again and thank you Charlotte for attempting; it was in such a bad condition when you took it over that I cannot imagine how much you had put into this already. Me asking you to not go on with this topic before was not to demean you but was to make it a point that the treasurer wasn’t doing his job. I will vote for Darwin in the future. Thank you Karen for coming; sorry we don’t have an advisor. Congrats
Kyle and thank you to the delta rep for coming. I did attend CPC meeting Tuesday where we went over college commitment for the next 3 years
Student Trustee: Joseph Watkins I spoke with Chris and we talked about having a coalition between a group of committees- faculty senate and governing board and CPC etc.; We want to have a committee of the committee heads. I will meet with my mentee soon enough. It’s nice to see the delta rep again. James- good job getting on PR- I like the ideas for new posters. I look forward to what’s going on with the bus pass. If you want me to present to the Governing Board that would be great and it would be nice to have you there to talk about this. The Governing Board meets next month. SCCC will meet again too- 4 th graders are coming in May; maybe 3000 of them. The Facility and Master plans said they are meeting before the end of the semester.
Inter-Club Council Chair: Ivan Sumano-Vargas Two new clubs chartered yesterday- Student Veterans Club and Cabrillo
Food Coop, (they are sort of a branch of bike coop.) Their mission is to raise money and provide free food. They had a sidewalk chalk party today- rain or shine they had their party. They provided free food. The Veterans Club requested and got $1500 for brochures, and the bike coop got money, and Pre-Med came to get more money. Also, the Food Coop requested money for the event they held yesterday. I will provide an updated ICC report to you next week with a presentation on Power Point
Watsonville Representative: (Vacant)
Scotts Valley Representative: (Vacant)
B.
Senators-at-Large
Stephanie Petrillo I am happy the Pre-Med club money was approved; it will be held on a Saturday in March so more people can come. There will be good food and education and I will tell you more about this next week. I think we did a good job today without advisors; it was really nice. Good job everyone!
Laura Hunerberg I talked about supporting the Social Justice conference and next week I am coming with a list of things to do for April 21 st . The event is from 9-3pm in the horticulture center. We should all try to be there. Talk to me if you have any questions or a reason you can’t be there.
Sharon O’Connor absent
Darwin Constantino
I’m sorry for talking so much. Thank you for the compliments; I worked hard and I am glad you noticed. I put off PR committee for a week to do the budget. Thank you, James. The t-shirts; we will be working with Stephanie. The budget committee is tomorrow at 2:30 in the SAC EAST.
Chris Steele absent
James Williams no report
Steven Culver We all have each other’s contact info- if you need rides just let me know and I can pick you up. The only reason I gave anyone a ride was because I happened to send a text asking if they knew anyone who needed a ride today.
Sarah Davies I am going to be presenting at the Social Justice Conference, so please come to my breakout session while you are there! I am also looking for someone to videotape my presentation for me.
Kyle Logan I got my desk and my binder. Thank you everyone for helping me out and giving me advice. I need to pick my committees and if anyone wants to help me with that, it would be great. I am starting to get a comfortable and can contribute more soon.
C.
Advisors 5 minutes ea.
Sesario Escoto absent
Flor Chacòn absent

Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
D.
Delta Representative Report 5 minutes
We don’t have anything new to report but if you have questions talk to me. Finals are in two weeks- we will be starting our study guides next week. We are in a trimester, as Delta tries to follow the Cabrillo schedule as closely as possible.
XII.
Agenda Building 3 minutes
Health Fair- needs sponsor- Stephanie; admin recognition; Semillas; bylaws; emergency loan grants; ICC budget; Social
Justice conference; funds for PR committee
XIII.
Adjournment 4:52 pm
Student Senate Executive Meeting Agenda
(To be held after the Student Senate Meeting)
XIV.
Call to Order 5:03pm
A.
Roll Call
President: Charlotte Achen- Present
Vice President: Oleksii Chuiko- Absent
Treasurer: Joseph Gomez- Absent
Trustee: Joseph Watkins- Present
Legislative Representative: Gaby Avila- Present
Interclub Council Representative: Ivan Sumano-Vargas- Present
Scotts Valley Representative: Vacant
Watsonville Representative: Vacant
Advisors:
Flor Chacon- Absent
Sesario Escoto- Absent
XV.
Adoption of the Executive Agenda
XVI.
Approval of the Executive Minutes
XVII.
Regular Business
A.
Attendance from Last Meeting 5 Minutes
Gaby Avila was absent last week due to illness and was excused by a vote of 2 yeas, 1 abstain.
Laura Hunerburg was absent last week and her absence goes unexcused by a vote of 0 yeas, 3 nays.
B.
Discussion of Meeting 30 Minutes
Today’s meeting went smooth and fabulous. It went well without advisors. Why are we paying the advisors? We are not breaking the Brown Act if we start late, only if we start early. The budget review was terrific. Steven Culver has a foundation training for his work on Tuesday and Thursday of next week, and may not be able to make it to the meeting on time or at all. He would like to have an excused absence, however it does not fall under emergency or sickness as the bylaws state is appropriate for excusal. It is appreciated that he notified the senate of his absence ahead of time. The treasurer should be doing more work. Sometimes people get into a role that they feel is more complicated than they originally intended. It is unsure whether disciplinary action is necessary, and some members felt that the budget committee should just come together and get the job done themselves. Gaby said her comments earlier were pertinent to the budget discussion and does not think we should persecute our treasurer, but that we do deserve an explanation as to why a committee member needed to present this to us, and why we have not had a report since the beginning of the school year. Darwin has not been the first person to step in to try to fix this, as Charlotte did as well. It was voted to decide whether this should be on the agenda, and Legislative Representative Avila voted to have it on the agenda, while Trustee Watkins and Interclub Council Chair Sumano-Vargas opposed. It was then discussed that in the past probationary hearings have been helpful in some situations. It was also decided that it was a poor decision to assign Joseph Gomez as a mentor to James, so we will reassign James’ mentor to be Darwin. The senate much appreciates Darwin stepping up to the plate. We have elections and vote for people, and they have job fulfillments. It they aren’t being taken care of, then we need to bring it up.
If other people have to step in to cover someone’s job responsibilities, it makes them less effective in their own position.
Probation is not as bad as dismissal but does hold him accountable. Trustee Watkins moves to have a probation hearing at the next meeting, and Legislative Representative Avila seconds the motion . It is passed by a unanimous vote of 3 yeas. This item will be brought to the ASCC general student senate meeting, as the treasurer is an executive board member.
C.
Appoint Mentors to New Senators 5 Minutes
XVIII.
Advisors Reports 5 Minutes ea.
Sesario Escoto absent

Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172 http://www.cabrillo.edu/ascc
Flor Chacòn absent
XIX.
Executive Agenda Requests
XX.
Adjournment 5:35 pm