Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Total on Roster: 14
Votes needed for simple
Majority vote: 50% + 1 = 8
Votes needed for 2/3 majority: 10
Location:
Aptos Campus
SAC East Room 225
Date and Time:
Thursday, June 21st, 2012
3:00 pm – 4:50 pm
Student Senate Agenda
NOTICE IS HEREBY GIVEN that the Cabrillo College Student Senate will hold a meeting on Thursday June 21st, 2012. The meeting
time and location information is noted on the agenda. The purpose of this meeting is to be the direct representation of Cabrillo College’s
Student Body. We will see to it that the student’s best interests are being served and that the students are given the opportunity to be
heard. If you have any questions, please contact us at 831.477.5677. If needed, you can be provided with any disability-related
modification or accommodations; please call Disabled Student Program and Services at (831) 479-6379. Requests should be made as
early as possible, though on-campus transportation can be called for at any time. Please note that any action item that is discussed
may not have an action taken during this meeting.
Item
Notable Motions
Yeas
Nays
Abstains
Result
Approve $3,000.00 from the Programs Account for additional graphics for the gym floor.
6
2
0
Passed
VII B
Approve $1,500.00 from the Programs Account for the Second Harvest food drive event.
8
0
0
Passed
VII C
Approve $5,000.00 from the Cultural Events Account for the Thanksgiving community event.
8
0
0
Passed
VII D
Approve $1,000.00 from the Student Representation Account for expenses for the retreat.
8
0
0
Passed
7
1
0
Passed
Approve $600.00 from Student Representative Account to pay for an advisor to accompany
the Student Trustee to the training event.
8
0
0
Passed
Approve $1,000.00 from the Programs Account for the S.T.A.R.S. Summer Bridge trip.
7
0
1
Passed
Approve $1,000.00 from 73-SuppliesAccount for additional sustainable food supplies.
7
VII A
VII E
VII H
VII I
VII K
VII L
VII M
I.
Approve $86.00 from the Programs Account to pay for food given during finals
week.
1
Approve $150.00 from the 73-Supplies Account for aquarium supplies.
8
0
0
Approve $166.97 from the Programs Account for reimbursement for AB540 field trip.
8
0
0
Passed
Passed
0
Passed
Call to Order
A. President: Charlotte Achen, PRESENT
B. Vice President: Laura Hunerberg, ABSENT
C. Treasurer: Darwin Constantino, PRESENT
D. Legislative Representative: VACANT
E. Student Trustee: Cedar Green, PRESENT
F. Inter-Club Council Chair: VACANT
G. Watsonville Representative: Abbygale Gonzalez, PRESENT
H. Scotts Valley Representative: VACANT
1
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
I.
J.
K.
L.
M.
N.
O.
Aimee Cornett: PRESENT
Tana Desandres: ABSENT
Carter Forest: PRESENT
Devin Monahan: PRESENT
Sharon O’Connor: PRESENT
Ivan Sumano-Vargas: PRESENT
Joseph Watkins: ABSENT
II.
Adoption of the Agenda
3 minutes
Darwin moves to approve the Agenda of Thursday, June 21, 2012 Sesario seconds the motion, 8 yeas, unanimous.
III.
Approval of the Minutes
3 minutes
May 24th 2012, Ivan moves to approve the minutes, Darwin seconds the motion. 8 yeas, unanimous
IV.
Public Comments
There is nothing new to announce. Without further adieu, move on.
V.
President Announcements
5 Minutes
There are three (3) new vacant positions to fill in the ICC, Legislative representative and one (1) additional position with
Students at Large.
VI.
Special Items
There are no Special Items at this time. Without further adieu, move on.
VII.
New Business.
A.
Gym Floor
Info. / Action
A. Cornett
5 Minutes
This item is up for discussion / possible action regarding the approval of $3,000.00 from the Programs Account for
adding Cabrillo’s logo and additional graphics to the gym floor. Currently there are not markings to represent “Cabrillo
College”. Basketball coach Tony M. proposes new logo for the gymnasium floor. He has raised $5,500 towards the
total amount of ____. An independent artist founded by Tony would design the floor. The project would begin in late
July.
Treasurer Darwin moves to approve the action, Devin seconds the motion. 6 yeas, 2 nays.
B.
Second Harvest
Info. / Action
S. O’Connor
3 Minutes
This item is up for discussion / possible action regarding the approval of $1,500.00 from the Programs Account for
the Second Harvest food drive event. Whatever funds are not used it is suggested, by Sesario, to rollover to Cabrillo
Food Pantry.
Sharon moves to approve this action, Carter seconds the motion. 8 yeas, unanimous.
C.
Thanksgiving
Info. / Action
D. Constantino
13 Minutes
This item is up for discussion / possible action regarding the approval of $5,000.00 from the Cultural Account for the
Thanksgiving event. 2011 event went under budget, $5,000 was approved, but $4,167.03 was spent. . This covered
food, entertainment and prize giveaways. Still needed are donations, volunteers from Senate, Clubs and then
friends/peers. The committee: Aimee, Abbygale, Ivan, Devin, Sharon and Carter.
Darwin moves to approve this action, Sharon seconds this motion. 8 yeas, unanimous.
D.
Additional Funding for Retreat
Info. / Action
C. Frost
5 Minutes
This item is up for discussion / possible action regarding the approval of an additional $1,000.00 from the Student
Representation Account for the retreat. This money will be used to send additional club members, if needed, and
also for any other expenses for the retreat. If students do not fill the 5 extra spots, the extra funds will go towards
supplies.
Carter moves to approve this action, Ivan seconds the motion. 8 yeas, unanimous.
E.
Additional Funding for Finals Week Event
Info. / Action
D. Constantino
3 Minutes
This item is up for discussion / possible action regarding the approval of an additional $86.00 from the Programs
Account to pay for the food that was given out to students during the finals week event. The bill was not tallied
2
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
correctly. The Business Office will not approve to pay the additional $86.00 because the actual cost is 10% more
than the approved budget.
Darwin moves to approve this action, Carter seconds the motion. 7 yeas, 1 nay.
F.
Library Furniture
Info. / Action
C. Frost
3 Minutes
This item is up for discussion / possible action regarding the approval of $10,000.00 from the ___ Account to
purchase furniture for the Library. TABLED
G.
Amendment to Emergency Loan Support Fund
Info. / Action
D. Constantino
5 Minutes
This item is up for discussion / possible action regarding amending the wording to the action item passed on March
22nd regarding the revolving loan portion of the Emergency Support Fund. It would now read, as “The remaining funds
from the 71 Account will be transferred to the revolving loan portion of the Emergency Support Fund at the end of
2011-2012 fiscal year The amount to transfer would be determined by the Business Office as part of the year end
close process. The amount would constitute the balance of the budget after all outstanding expenses are paid for the
current fiscal year.” Darwin proposed the amendment of wording of the above statement for the benefit of the
Business Office. It was decided that no amendments were necessary.
H.
Student Trustee Training
Info. / Action
C. Green
3 Minutes
This item is up for discussion / possible action regarding the approval of $600.00 from the Student Representation
Account to pay for one advisor to accompany the Student Trustee to the upcoming training. The $600.00 requested
was amended to $450.00. The dates for this event are August 10 th & 11th.
Cedar moves to approve this action, Darwin seconds the motion. 8 yeas, unanimous.
I.
S.T.A.R.S. Field Trip
Info. / Action
D. Constantino
5 Minutes
This item is up for discussion / possible action regarding the approval of $1,000.00 from the Programs Account for
the S.T.A.R.S. Summer Bridge Field Trip. These funds will go towards students in the Summer Bridge Program.
Darwinmust abstain from this vote because he is involved in this trip and he is speaking on behalf of Eric Gabriel, the
club’s Representative.
Darwin moves to approve this action, Ivan seconds the motion. 7 yeas, 1 abstain.
J.
Appointment of New Senators
1. Inter-Club Council Chair
2. Scotts Valley Representative
3. 4 Senators-at-Large
K.
Sustainable Food-ware
Info. / Action
A. Cornett
5 Minutes
This item is up for discussion / possible action regarding the approval of $1,000.00 from the 73-Supplies Account to
purchase additional sustainable food-ware supplies as they are beginning to run low. Additional funds would come
from ICC. Discussion of needs: foil, plastic wrap, etc.
Aimee moves to approve this action, Ivan seconds the motion. 7 yeas, 1 abstain.
L.
Aquarium Maintenance
Info. / Action
S. O’Connor
5 Minutes
This item is up for discussion / possible action regarding the approval of $150.00 from the 73-Supplies Account for
aquarium maintenance, food, filters, and any other needs. This would provide for new filters, chemicals and food.
Sharon moves to approve this action, Carter seconds the motion. 8 yeas, unanimous.
M.
AB540 Field Trip
Info. / Action
A. González
5 Minutes
This item is up for discussion / possible action regarding the approval of $166.97 from the Programs Account to
reimburse for a field trip for a group of AB540 students whom visited SFSU and UC Berkley. This field trip was part of
the Dreamer’s English Scholarship Tutoring workshop. These funds would reimburse for the car rental and parking
cost at UC Berkley. The Budget Committee meeting approved for this action. Sesario HIGHLY recommends that a
new policy be put into place: Before approval of such reimbursements, stricter guidelines need to be addressed, i.e.
NOT after the money has been spent but rather departments need to account for reasonable, miscellaneous
spending.
Abby moves to approve this action, Darwin seconds the motion. 8 yeas, unanimous.
3 Minutes for speech, 3 minutes for questions
3
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
N.
Voter Registration Campaign
Info. / Discuss.
C. Green
10 Minutes
This item is up for discussion regarding the possibility of the Student Senate creating a voter registration campaign
that would encourage students to register to vote. Proposition Brown’s Tax Incentive would create another
$142,000.00 in reductions. Cedar volunteered to chair this committee, Carter and Abby are supporting members of
the committee extending to Watsonville campus. AGS and ICC need to appoint a point guard. It was also suggested
that CCFC become involved.
O.
Fax Machine
Info. / Discuss.
C. Frost
10 Minutes
This item is up for discussion regarding the fax machine and the senate’s responsibility to staff it. Senate involvement
is greatly needed to offer time to help with students. Cater would like two sheets from each person, ONE with the
available hours during the summer and TWO with availability for the Fall Semester. Carter will then make calendars
and post. Please email these sheets to Carter within the week.
P.
Business Cards
Info. / Discuss.
C. Achen
10 Minutes
This item is up for discussion regarding Student Senate Business cards. Who would like business cards and how
many? They are $27.00 a box, per Senator. Discussed the alternative, which was to have each person make own.
Sesario: “Please use your position to get to know your students. Your business cards are marketing this student
body.” Darwin will be responsible for the organization for ordering.
VIII
Delta Representative Report
There is nothing to report.
IX
5 minutes
Reports
3 minutes ea.
*Discuss budget cuts
*Cash Flow had funds to operate Cabrillo effectively. There is a meeting July 18 th and 25th. Senate, PLEASE attend.
There is power in numbers.
*Remember to stay aware of your work environment and to maintain a professional and appropriate behavior.
Inappropriate behavior reflects badly on this department when students are observing this. Please monitor yourself.
Darwin: The Business Office is closing the accounts for this year. June 30th is the last day of open books; get
anything still pending in before that time. Any funds left over goes to the Emergency Loan Program. We need to change
paper work to reflect the stricter regulations now enforced on reimbursements. Darwin moved to Chair the Thanksgiving
Committee.
Cedar: The new trustees are adapting well. It is challenging to plan around uncertain budget. Barls is the new trustee
at Watsonville campus.
Abby: The Meeting with Mentors last event was at Watsonville High School. Trying to encourage students to be more
involved. The kids expressed enthusiasm.
Devin: Nothing new to report.
Carter: Recommended that the Senate meet as often as possible throughout the summer break. The progress that
has been made is “awesome”. The Executive board will be meeting Wednesday, June 27 th from 11 a.m. until 12 p.m.
everyone here is welcome to join the meeting. Carter and Sharon will care for the aquarium and fish.
Ivan: Administrative Drop Box- ICC requested to reserve a room or rooms for meetings. Visitors’ parking is no longer
free during the summer. Ivan will be working with Sesario this summer.
Aimee: Lois is running the Barrow A Book meeting at Cabrillo, Olga will be running the meeting at the Watsonville
campus. Discussing the history of the program and current procedures.
*July 1, 2012 begins the 2012-2013 school year. All money discussed today need to be in by June 30 th, that is the
2011-2012 budget.
Sesario: No one has the approval to be in this office after 10 p.m. All work should be done or left for the following day
by 6 p.m. Food pantry hours have changed; it will no longer be open on Fridays. *iPads, who wants one and how will it be
determined who receives one? *Who will be responsible for maintaining the microwave and refrigerator? The President,
Charlotte, will determine this. *Leadership conference is October 19 th, 20th & 21st. *CG65 needs one Senator, the code is
76463; it meets on Tuesdays and is only CSU transferable.
4
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Flor: THANK YOU, Sharon and Carter for all of your work to maintain the aquarium and fish. Please lets alternate the
duties as not to place the entire burden on one person. Otherwise there will be a removal of this feature. You all have two
weeks from today to out your workspaces otherwise, Flor will be cleaning the spaces and that is no bueno. YOU do not
want that to happen. Thank you Abby “you are awesome” Darwin will be managing the business card orders.
Budget Items
None at this time.
Executive Board
iPad discussion at the Senate Executive meeting.
Executive Officers
President: Charlotte Achen
Vice President: Laura Hunerberg
Treasurer: Darwin Constantino
Legislative Representative: Steven Culver
Student Trustee: Cedar Green
Inter-Club Council Chair: (Vacant)
Watsonville Representative: Abbygale González Scotts Valley Representative: (Vacant)
Senators-at-Large
Devin Monahan
Kyle Logan
Sharon O’Connor
Ivan Sumano – Vargas
Carter Frost
Aimée Cornett
Joseph Watkins
Tana Desandres
Advisors
Sesario Escoto
5 minutes ea.
Flor Chacòn
Agenda Building
Adjournment
5 Minutes
4:50 pm
Student Senate Executive Meeting Agenda
(To be held after the Student Senate Meeting)
Call to Order
Roll Call
All E Board members are present.
Adoption of the Executive Agenda
Approval of the Executive Minutes
Regular Business
A.
Attendance from Last Meeting
B.
Discussion of Meeting
5 Minutes
20 Minutes
Sesario: Darwin’s presentation was inspirational, lets post the Thanksgiving Dinner on the Senate web page.
Paperless meetings, do we like? YES!! It can be used in accordance with dropbox. Dropbox has been used frequently
with RSFs, the Senate’s response has been positive. Charlotte is responsible for organizing the folders within
dropbox. Noticed that there are less committee reports. E Board has discussion items that deal with outside senate
issues. My concern is that meetings will run longer. I propose an extra 10 minutes to be added. OFFICE RULES:
Please govern yourselves. Be professional with language and actions. Address those that are inappropriate. Mediate
before coming with Sesario with these complaints. Do we want “rules” for the office area? Brainstorm: Keep
workstation clean, Senators only in workstations, No outside socializing inside. With the exceptions of students a
person of the Senate must accompany using the fax machine. Senator holds accountability for the guest and/or
student. This needs to include past Senators. Keep in mind when enforcing these guidelines that people will not be pleased.
When friends come to visit, take them to the lobby and have your discussions there. Lets think about having signs stating
“Quite Zone”. Bottom lines, keep noise to a minimum, no vulgarity, keep work areas clean and we need to extend this ICC and
the Senate. We need to designate someone for the iPad training and assign the iPads to those that need/want to use one.
5
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Ivan will sponsor this item. Alex will train person(s) for that person to give the tutorial to the others. Sharon, Ceder and Darwin
will meet with Alex. We should have this clarified by July 5 meeting. There are still three areas of the department that need
positions filled, ICC Chair, Legislative Representative and an additional position in Students at Large.
Flor:
Meeting again July 5. I am passing out your new edu. Email addresses. DO NOT lose. They are expensive to replace.
C.
D.
Creating Office Rules and Behavior
Assigning and Updates of Mentors
Abby has not met with Joseph
Darwin and Devin will be meeting this afternoon
Sharon and Tana have not met.
Cedar and Joe W. have not met.
Carter and Ivan have met.
A. Advisors Reports
Sesario Escoto
Flor Chacòn
B.
C.
Executive Agenda Requests
Adjournment
10 Minutes
10 Minutes
5 Minutes ea.
5:45 pm
6