Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Total on Roster: 12
Votes needed for simple
Majority vote: 50% + 1 = 7
Votes needed for 2/3 majority: 10
Location:
Aptos Campus
SAC East Room 225
Date and Time:
Thursday, July 5, 2012
3:00 pm – 4:40 pm
Student Senate Agenda
NOTICE IS HEREBY GIVEN that the Cabrillo College Student Senate will hold a meeting on Thursday July 5, 2012. The meeting time
and location information is noted on the agenda. The purpose of this meeting is to be the direct representation of Cabrillo College’s
Student Body. We will see to it that the student’s best interests are being served and that the students are given the opportunity to be
heard. If you have any questions, please contact us at 831.477.5677. If needed, you can be provided with any disability-related
modification or accommodations; please call Disabled Student Program and Services at (831) 479-6379. Requests should be made as
early as possible, though on-campus transportation can be called for at any time. Please note that any action item that is discussed
may not have an action taken during this meeting.
Item
Notable Motions
Yeas
Nays
Abstains
Result
Approve $239.49 from the Capital Outlay Account to reimburse Student Affairs for plaque
engravings.
9
0
0
Passed
VII D
Approve $10,000.00 from the Programs Account for the purchase of library furniture.
4
5
0
Not
Passed
VII E
Approve $1,000.00 from the Programs Account to help restock the Cabrillo Food Pantry.
9
0
0
Passed
VII H
Approve $400.00 from the Programs Account for snacks and juice to be handed out to
students at the beginning of Fall semester.
9
0
0
Passed
VII C
I.
Call to Order
A. President: Charlotte Achen, PRESENT
B. Vice President: Laura Hunerberg, ABSENT
C. Treasurer: Darwin Constantino, PRESENT
D. Legislative Representative: VACANT
E. Student Trustee: Cedar Green, PRESENT
F. Inter-Club Council Chair: VACANT
G. Watsonville Representative: Abbygale Gonzalez, PRESENT
H. Scotts Valley Representative: VACANT
I. Aimee Cornett: PRESENT
J. Tana Desandres: ABSENT
K. Carter Forest: PRESENT
L. Devin Monahan: PRESENT
M. Sharon O’Connor: PRESENT
N. Ivan Sumano-Vargas: PRESENT
O. Joseph Watkins: ABSENT
II.
Adoption of the Agenda
3 minutes
Darwin moves to approve the Agenda of Thursday, July 5, 2012. Cedar moves to approve the agenda Darwin seconds
the motion. 8 yeas, unanimous (one person in bathroom)
III.
Approval of the Minutes
3 minutes
June 21, 2012, Darwin moves to approve the minutes, Cedar seconds the motion. 6 yeas, 2 abstain.
IV.
Public Comments
There is nothing new to announce. Without further adieu, move on.
V.
President Announcements
5 Minutes
1
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Darwin will be present items A & F from today’s agenda, Charlotte will be voting in his place.
VI.
Special Items
A. This item is up for discussion/possible action regarding the approval of $1,150.00 from the Programs Account for fall’s
Wellness Faire on September 27, 2012 from 10 a.m. to 2 p.m. Martha spoke on behalf of the committee holding this
event. Approximately $500-$600 will be used to purchase safety whistles that are to be given out to students, a bicycle will
be bought and auctioned at this event. This event has been an annual the last 16 years and has shown improvement with
each passing year. If approved, the Faire will be held in front of the library or the quad area.
Ivan moves to approve this action, Sharon seconds this motion. 8 yeas, unanimous.
VII.
New Business.
A.
Appointment of New Senators
1. Inner-Club Council Chair
2. Legislative Representative
3. Scotts Valley Representative
4. 5 Senators-At-Large
Info. / Action
3 minutes for speech, 3 minutes for questions
Aimee Cornett will be running for a position for the Legislative Representation committee. She would like to represent
Region 4. Aimee feels that she is ready to take on the responsibility, will be able to manage she duties as a student
and representative and delegate with the other members on the committee.
All voted and it was unanimous with 7 yeas. Aimee Cornett is appointed as a Legislative Representative.
Bianca Torres is running to be on the Senate Committee. She has been inspired by her teaching and atmosphere of
Cabrillo College and would like to contribute to the students and school. She is a political science major and will
transferring to a University in 2013.
All voted and it was unanimous with 8 yeas. Bianca was elected and sworn in by President Charlotte Achen.
B.
’12-’13 Budget Update
Info. / Action
D. Constantino
10 Minutes
This item is up for discussion and possible action in regards to the approval of changes to be made on the 2012-2013
Student Senate Budget. Darwin presented a spreadsheet of the tentative budget and explained the possible changes
needed before it is finalized next month. ASCC: $40,000.00 College Wide Grants: $29,000.00 ICC: $15,500.00 and
Aternd $10,000.00. If approved the Senate will need to re-approve once the budget has been finalized.
Carter moves to approve this action, Ivan seconds the motion. 9 yeas, unanimous.
C.
Award Plaque Engravings
Info. / Action
D. Constantino
5 Minutes
This item is up for discussion and possible action regarding the approval of $239.49 from the Capital Outlay Account
to reimburse Student Affairs for paying for the engravings made to the awards. Student Affairs thought that the funds
has already been approved when they had not.
Darwin moves to approve this action, Carter seconds this motion. 9 yeas, unanimous.
D.
Library Furniture
Info. / Action
C. Frost
5 Minutes
This item is up for discussion / possible action regarding the approval of an addition $10,000.00 from the Programs
Account to purchase the furniture. This furniture will be used on the second floor of the library just outside of the
silent area. The project is already in progress and these funds will be used to complete the project. Please contact
George with further questions.
Carter moves to approve this action, Ivan seconds the motion. 4 yeas, 5 nays
*Secretary will have copies of the discussion typed, printed and attached to this document for review.
E.
Food Pantry
Info. / Action
S. O’Connor
3 Minutes
This item is up for discussion / possible action regarding the approval of $1,000.00 from the Programs Account to
pay for restocking the Cabrillo Food Pantry. Students are in need and some are homeless, this offering has help a
few of us in the Senate.
Sharon moves to approve this action, Darwin seconds the motion. 9 yeas, unanimous
2
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
F.
Care Package for Renee Kilmer
Info. / Action
C. Achen
3 Minutes
This item is up for discussion / possible action regarding the approval of $50.00 from the Programs Account to
purchase a card and put together a care package while Ms. Kilmer is on medical leave. The burden has fallen on 3 of
the Deans and they are unable to continue to maintain the duties any longer without some assistance. The advisors
have been presented with this action and they approved.
*STRICKEN
G.
Food for Meetings
Info. / Action
D. Constantino
5 Minutes
This item is up for discussion / possible action regarding funds in order to purchase and supply food at the Senate
meetings. *TABLE
H.
Start of the Semester Hospitality
Info. / Action
S. O’Connor
3 Minutes
This item is up for discussion / possible action regarding the approval of $400.00 from the Programs Account to pay
for snacks and juice that is to be handed out to students at the beginning of the semester. The Senate will help
students by answering questions that are usually handled by Kim at the front desk. This helps build repore, shows
that the school is united and may inspire students to be involved with the Senate.
Sharon moves to approve this action, Carter seconds the motion. 9 yeas, unanimous.
I.
ASCC Office Rules
Info. / Action
C. Frost
5 Minutes
This item is up for discussion / possible action regarding the Student Senate Office Rules. By approving these
guidelines, it means that every member of the senate is responsible to abide them. There must be a unanimous
decision. Carter will be responsible to type and post these rules.
Carter moves to approve this action, Sharon seconds the motion.
*After a brief discussion Sharon then called to question to approve the polices, Ivan second that motion, 8
yeas, 1 abstain
The polices/rules were presented by Carter and went through each point. These rules are meant for senate area not
for the SAC East Building.
Approval of policies: 7yea, 2 nays. Because the approval of polices needs to be unanimous, this item will be
brought back to the table at a later time.
J.
iPads
Info./Action
15 Minutes
This item is up for discussion/ possible action regarding the Student Senate training and distribution of the iPads.
th
Alexi is unable to train anyone and did not commit to that duty. He will be meeting with Flor July 6 . The iPads are
equipped and ready for use. Meet with Darwin after the senate meeting if you would like to use one. There will be
an informal vote on who will be getting an iPad. 3 people did not want an iPad, 6 would like to use one. Abby will
email those that were not in attendance of this meeting to find out of they would like to use an iPad.
VIII
Committee Reports
3 minutes each
th
A. Welcome Committee: There will be a meeting July 6 at 1 p.m. We will finalize the schedule and get updates
from everyone. Before the Welcome Committee meets the Retreat Committee will be holding a meeting at 11 a.m.
B. Budget Committee: This has been a wonderful time, lots of great things to come from this committee because we
th
have such creative, fun and hard-working members. THANK YOU!! There will be a meeting July 19 at 1:30 p.m.
IX
Delta Representative Report
Nothing new to report.
5 minutes
Reports
3 minutes ea.
Charlotte:
Welcome Aimee as a Legislative Representative and Bianca to the Student Senate-at-Large.
Darwin: Bookstore Committee will be meeting and will email the date and time to everyone. Have a great weekend.
Cedar: Nothing new to report.
3
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Abby: Watsonville is getting situated. I have met with Rich M. and discussed furniture.
Devin: Is looking forward to next semester.
Sharon: Thanks to Darwin for helping me.
Carter: Three of you have emailed me your availability for the fax machine assisting. For those that have not emailed
me their availability please do so ASAP. There is fun to be had with the bylaws and constitutional amendments are to be
made.
Ivan: Nothing new to report.
Aimee: Thank you for voting me into the Legislative Representative position.
Bianca: Thank you for voting me into the Student Senate-at-Large, I am very excited to be here.
Sesario: Not present.
Flor: Please email your availability for helping with the fax machine to Carter as soon as possible, please. Don’t make him
chase you for an item YOU voted on and used the funds to create. From 9:30 a.m. to 11: a.m. please have your spaces
organized. If you would like to attend the conference, please let me know. Next week: R & R student orientation, we have
5,000 new students coming in this Fall. Devin is the sponsor on this event. Charlotte will have the newsletter website up
th
soon. June 19 meeting agenda will revisit the library furniture.
Budget Items
None at this time.
Executive Board
Nothing at this time.
Executive Officers
President: Charlotte Achen
Vice President: Laura Hunerberg
Treasurer: Darwin Constantino
Legislative Representative: Aimee Cornett
Student Trustee: Cedar Green
Inter-Club Council Chair: (Vacant)
Watsonville Representative: Abbygale González Scotts Valley Representative: (Vacant)
Senators-at-Large
Devin Monahan
Kyle Logan
Sharon O’Connor
Ivan Sumano – Vargas
Carter Frost
Bianca Torres
Joseph Watkins
Tana Desandres
Advisors
Sesario Escoto
5 minutes ea.
Flor Chacòn
Agenda Building
Adjournment
5 Minutes
4:50 pm
Student Senate Executive Meeting Agenda
(To be held after the Student Senate Meeting)
Call to Order
Roll Call
All E Board members are present.
Adoption of the Executive Agenda
Approval of the Executive Minutes
Regular Business
4
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
A.
Attendance from Last Meeting
B.
Discussion of Meeting
5 Minutes
20 Minutes
Sesario: Not Present
Flor:
Minutes use a lot of paper; what is the solution for the use of less paper used? Do we want to wait for the iPads to be
th
th
th
introduced before going paperless? Meetings that will be held at Watsonville will be September 13 , October 18 and November 15 .
C.
sight
D.
Creating Office Rules and Behavior
10 Minutes
Abby: What do we think of the “rules”?
Charlotte: Carter will discuss this with the individuals that are not sure how to feel about this motion.
Cedar: Suggests that the “guest” rule be moved under “reminders”.
Flor: Remember these guidelines are to help manage the random people floating through the area and allow us as a
whole to stand together on this matter. Lets try rephrasing some of the guidelines. They are to be posted in clear
of those walking through. Lets bring back this item to the next agenda meeting.
Assigning and Updates of Mentors
10 Minutes
Bianca Needs a mentor, who is going to take that on? Darwin has volunteered for that position. Thank you! Darwin and
Devin: Devin is doing really well and learning the bylaws quickly. We haven’t scheduled the next meeting yet. Devin
seems very promising.
Abby: I haven’t met with Joseph yet, however he has been in contact with me.
A. Advisors Reports
Sesario Escoto
th
Flor Chacòn: Have a great weekend. See you all July 19 .
B.
C.
Executive Agenda Requests
Adjournment
5 Minutes ea.
5:06 pm
5