Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Total on Roster: 13
Votes needed for simple
majority vote: 50% + 1 = 8
Votes needed for 2/3 majority: 9
Location:
Aptos Campus
SAC East Room 225
Date and Time:
Thursday, July 19th 2012
3:00 pm – 6:00 pm
Student Senate Minutes
NOTICE IS HEREBY GIVEN that the Cabrillo College Student Senate will hold a meeting on Thursday July 19th, 2012. The meeting
time and location information is noted on the agenda. The purpose of this meeting is to be the direct representation of Cabrillo College’s
Student Body. We will see to it that the student’s best interests are being served and that the students are given the opportunity to be
heard. If you have any questions, please contact us at 831.477.5677. If needed, you can be provided with any disability-related
modification or accommodations; please call Disabled Student Program and Services at (831) 479-6379. Requests should be made as
early as possible, though on-campus transportation can be called for at any time. Please note that any action item that is discussed
may not have an action taken during this meeting.
Item
Notable Motions
Yeas
Nays
Abstains
Result
VI A
Approve $1,100.00 from the Programs account for the New Student Orientation
10
0
0
Passed
VI B
Approve $1,703.12 from the Programs account to purchase and assemble two outdoor
tables
2
5
2
Not
Passed
VI C
Approve $10,000 from the Programs account for furniture in the Library
2
7
1
Not
Passed
VII B
Approve $350.00 from the 72, Student Rep. Fee Account to embroider (and purchase
additional) polo shirts
11
0
0
Passed
VII D
Approve $750.00 from the 72, Student Rep. Fee Account to open a P.O. with Print
Smith for Senate business cards
10
1
0
Passed
VII E
Approve $300.00 from the 72, Student Rep. Fee account to purchase pictures of
current and future senators
7
3
1
Passed
VII F
Approve $400.00 from the 72, Student Rep. Fee account to open a P.O. with Brinks
Engraving
8
2
1
Passed
VII I
Approve the Student Senate Office Rules,
11
0
0
Passed
I.
Call to Order
A. President: Charlotte Achen, PRESENT
B. Vice President: Laura Hunerberg, ABSENT
C. Treasurer: Darwin Constantino, PRESENT
D. Legislative Representative: Aimee Cornett, PRESENT
E. Student Trustee: Cedar Green, PRESENT
F. Inter-Club Council Chair: VACANT
G. Watsonville Representative: Abbygale Gonzalez, PRESENT
H. Scotts Valley Representative: VACANT
I. Tana Desandres: ABSENT
J. Carter Forest: PRESENT
K. Devin Monahan: PRESENT
L. Sharon O’Connor: PRESENT
M. Ivan Sumano-Vargas: PRESENT
N. Joseph Watkins: PRESENT
O. Bianca Torres: PRESENT
II.
Adoption of the Agenda
Achen: more time for committee reports; Constantino: table item VII G: Bylaws Revision;
3 minutes
1
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Sumano-Vargas moves to approve the agenda of Thursday, July 19, 2012, Constantino seconds. 10 yea, unanimous.
III.
Approval of the Minutes
3 minutes
Watkins moves to approve the minutes for July 5th, 2012, Sumano-Vargas seconds; 10 yea, unanimous.
IV.
Public Comments
No public comments
V.
President Announcements
5 Minutes
The iPads have arrived and are ready for use. Field trip forms are in President Achen’s office; these are necessary for the
retreat. If any senators know any staff or faculty members who are ill or otherwise incapacitated, the Senate can send
them a card.
VI.
Special Items
A. Student Orientation Event
Info. / Action
D. Monahan
10 Minutes
This item is up for discussion / possible action regarding the approval of $1,100.00 from the Programs Account for
the New Student Orientation taking place on August 16th.
Monahan feels this event could be highly beneficial to new students; left-over funds from a grant will be used for
everything not covered by the $1,100.
Watkins moves to approve $1,100.00 from the Programs account for the New Student Orientation, O’Connor
seconds; 10 yea, unanimous.
B. Allied Health Tables
Info. / Action
C. Achen
10 Minutes
This item is up for discussion / possible action regarding the approval of $1,703.12 from the Programs Account to
purchase and assemble two outdoor tables, which will go outside the Allied Health Building.
Watkins expresses concern about a lack of fundraising on the part of the Allied Health Building. O’Connor recognizes
that the people at the Allied Health Building work hard and their Dental Dpt. gives discounts to students.
O’Connor moves to approve $1,703.12 from the Programs account to purchase and assemble two outdoor
tables, Frost seconds; 2 yea, 5 nay, 2 abstain, motion fails.
C.
VII.
Library Furniture
Info. / Action
C. Frost
10 Minutes
This item is up for discussion / possible action regarding the approval of $10,000.00 from the Programs Account to
purchase furniture for the Library.
George from the library passed out papers containing a presentation given last semester on this project. Watkins
does not feel that the re-arrangement of the budget that would be necessary would be feasible. Sumano-Vargas asks
why the budget was changed in the first place. 2 yea, 7 nay, 1 abstain, motion fails.
New Business.
A.
Appointment of New Senators
1. Inter-Club Council Chair
2. Scotts Valley Representative
3. 5 Senators-at-Large
3 Minutes for speech, 3 minutes for questions
Bobby Buckter had previously turned in an application for a senator-at-large position, but has been in Egypt. He
confirms that he will have time in his schedule to perform his responsibilities as a Senator-at-Large.
10 yea, unanimous.
B.
Embroidering Polo-Shirts
Info. / Action
D. Constantino
10 Minutes
This item is up for discussion / possible action regarding the approval of $2,000.00 $350.00 from the 72, Student
Rep Fee Account to embroider polo-shirts. These will be personalized for each senator and also includes purchasing
any additional shirts if the senator’s size is not available.
Constantino moves to approve $350.00 from the 72, Student Rep. Fee Account to embroider (and purchase
additional) polo shirts, Sumano-Vargas seconds; 11 yea, unanimous.
C.
Computer in Senate Office
Info. / Action
I.Sumano-Vargas
5 Minutes
This item is up for discussion / possible action regarding the approval up to $1200.00 from the 73, Equipment
Account to purchase one of the following to fix or replace the Mac computer in the senate office: Replace the video
card ($330), a Mac Mini ($650), an Imac ($1200), or get another virtual desktop (possibly free).
2
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
As PR Chair Constantino doesn’t think the Mac will be used for video editing which was the original purpose of the
Mac. Green doesn’t want to spend this money on a new computer. Frost is happy with the virtual machine. Buckter
notes that if you are not in a digital media class you can’t do digital editing in the CTC. No motion.
D.
Senate Business Cards
Info. / Action
D. Constantino
5 Minutes
This item is up for discussion / possible action regarding the approval of $750.00 from the 72, Student Rep Fee
Account to open a P.O. with Print Smith for Senate Business Cards.
Constantino: These funds will update old business cards and make new ones. Watkins mentions that this discussion
happens every year and never are all the business cards used. Constantino says that getting only a few business
cards is not an option at Print Smith, and that Sesario previously said that Senators should try to use all their
business cards; these cards are a tool for networking and promotion and these are jobs of a senator.
Constantino moves to approve $750.00 from the 72, Student Rep. Fee Account to open a P.O. with Print
Smith for Senate business cards, Frost seconds; 10 yea, 1 nay, motion passes.
E.
Senate Pictures
Info. / Action
A. Cornett
5 Minutes
This item is up for discussion / possible action regarding the approval of $300.00 from the 72, Student Rep Fee
Account to purchase pictures of current and future senators.
Cornett mentions this happens every year, and that people should know their senators.
Cornett moves to approve $300.00 from the 72, Student Rep. Fee account to purchase pictures of current and
future senators. , Frost seconds; 7 yea, 3 nay, 1 abstain, the motion passes.
F.
Open P.O. with Brinks Engraving
Info. / Action
D. Constantino
5 Minutes
This item is up for discussion / possible action regarding the approval of $400.00 from the 72, Student Rep Fee
Account to open a P.O. with Brinks Engraving.
Constantino explains that a similar item at a previous meeting was a reimbursement for past expenditure, and that
this is for the future.
Constantino moves to approve $400.00 from the 72, Student Rep. Fee account to open a P.O. with Brinks
Engraving, Sumano-Vargas seconds; 8 yea, 2 nay, 1 abstain, the motion passes.
G. Bylaws Revision
Info. / Action
D. Constantino
10 Minutes
This item is up for discussion/possible action for the following bylaw revision: removal of Article I-Section 2: A3 which
states The Executive Officers shall "Not be an Officer of a Cabrillo College Club or Organization during her/his term in
office."
Item was tabled
VIII.
H.
E- Newsletter Presentation
Info. / Discuss.
C. Achen
10 Minutes
This item is up for discussion regarding the new Seahawk Student E-Newsletter website.
President Achen has been working on a new website, which will be updated with events, activities, important dates,
etc. The website lists services and clubs, and has a submissions page. The Senate as a whole expressed
enthusiasm for the website.
I.
Office Rules
Info. / Action
C. Frost
15 Minutes
This item is up for discussion / possible action regarding the Student Senate Office Rules. By approving this, it means
that every member of the senate will abide by these standards.
Frost says that the only concern is to downgrade them from “rules” to “reminders.” Watkins points out that these rules
will set a precedent and establish a code of conduct, and that they are basically already followed.
Frost moves to approve the Student Senate Office Rules, Monahan seconds; 11 yea, unanimous.
Committee Reports
3 minutes ea.
A. CPC: CPC met yesterday (7/18) and the Phase Four reductions were announced. The writing center in Aptos will be
losing two positions, but gaining one from the Watsonville Center. This leaves Watsonville with 2 and Aptos with six.
The impact to students for both campuses is reduced open tutoring hours and longer wait times for when they are
available.
The next Reduction is to the math learning center. They will be losing one assistant; this means there will be less
support is a student is having a problem and longer wait times.
Next was Public safety, in the past training for firemen, police, etc. has been offered at Cabrillo. This is now mostly
being eliminated and training will go to other colleges. This will not
affect those training to become a fireman,
police officer, etc.
A vacant position in A&R is being eliminated and also a newly vacated position in Financial Aid is also being
eliminated.
3
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
There will be more reductions to Maintenance, including the elimination of a vacant position. The result of this is an
impact to the cleanliness of offices and classrooms, along with the emptying of trash.
Many of the leftover department funds from the past year that have been typically saved are also now being moved to
the general fund.
Overall, the reductions I’ve mentioned and more have totaled so far to 1 million, around halfway to the 2 million goal.
As Dennis said today, we are now beginning to cut off limbs. A few more reductions before we enter phase five are
still coming. With most of the vacant positions and savings already being eliminated, this phase will more than likely
be the toughest yet. I want to encourage you all to attend the next CPC meeting on July 25th, the more we all can
become education on what is going on here at Cabrillo, the better we can serve our constituents.
B.
SAC Committee: The first SAC committee happened last Thursday. The SAC committee is committed to updating
contracts, wants new contracts and an event for SAC, talked about ordering brochures, and made a new contract.
IX.
Delta Representative Report
None
5 minutes
X.
Reports
A. Executive Officers
President: Charlotte Achen
Vice President: Laura Hunerberg
Treasurer: Darwin Constantino
Legislative Representative: Aimée Cornett
Student Trustee: Cedar Green
Inter-Club Council Chair: (Vacant)
Watsonville Representative: Abbygale González Scotts Valley Representative: (Vacant)
2 minutes ea.
B.
C.
Senators-at-Large
Devin Monahan
Tana DeSandres
Sharon O’Connor
Ivan Sumano – Vargas
Advisors
Sesario Escoto
Carter Frost
Bianca Torres
Joseph Watkins
Bobby Buckter
5 minutes ea.
Flor Chacòn
Charlotte Achen: Toastmasters meets Thursdays at 7 P.M. Recommends senators take CG65, a class for leadership
skills.
Laura Hunerber: Absent
Darwin Constantino: Budget committee discussed today’s items and made an additional line item for the 73 account,
“other services and expenses.” College-wide support grants are coming soon.
Aimee Cornett: Met with Flor to discuss new duties and upcoming conferences, encourages conference attendance.
Cedar Green: Planning a voter-registration drive for fall.
Abby Gonzalez: No report.
Devin Monahan: No report.
Carter Frost: Still needs some people’s schedules for fax machine duty.
Tana DeSandres: Absent
Sharon O’Connor: Welcome Week committee meets Friday, July 20th, at 1:00 P.M.
Bianca Torres: No report.
Joseph Watkins: Encourages Senate to check out Nexpsace, a meeting of businesses for financial and legal advice.
Ivan Sumano-Vargas: Working on SAC contracts.
Bobby Buckter: No report.
4
Associated Students of Cabrillo College
Aptos Campus, 6500 Soquel Dr., Aptos, CA 95003
Watsonville Center: 318 Union St., Watsonville, CA 95076
Scotts Valley Center: 104 Whispering Pines Dr., Scotts Valley, CA 95066
Voice: 831.477.5677
Fax: 831.479.6172
http://www.cabrillo.edu/ascc
Flor Chacón: Taking senators’ pictures soon, at next meeting; receptionist Kim reduced to 10-month position, Sesario is
looking for positions to cut; thinks Senate is doing a great job; asks senators to please attend Senate retreat and reminds
that we all need to move in one direction as a group.
Sesario Escoto: Absent
XI.
XII.
Agenda Building
Adjournment
5 Minutes
4:45 pm
Student Senate Executive Meeting Agenda
(To be held after the Student Senate Meeting)
XIII.
Call to Order
A. President: Charlotte Achen, PRESENT
B. Vice President: Laura Hunerberg, ABSENT
C. Treasurer: Darwin Constantino, PRESENT
D. Legislative Representative: Aimee Cornett, PRESENT
E. Student Trustee: Cedar Green, PRESENT
F. Inter-Club Council Chair: VACANT
G. Watsonville Representative: Abbygale Gonzalez, PRESENT
H. Scotts Valley Representative: VACANT
XIV.
XV.
XVI.
Adoption of the Executive Agenda
Approval of the Executive Minutes
Regular Business
A. Discussion of Meeting
20 Minutes
O’Connor: worried about perceived unprofessionalism in meetings.
Constantino: meeting chair should call out such behavior when it occurs.
Green: social pressure works in these scenarios
Green: We should have gone to vote earlier on New Business item C.
Achen: If you’re not interested in an item, just stay silent.
Chacón: If people know the chair is strict in moving on when there is no discussion of an item, they will adapt.
Achen: In the future, I won’t pass the chair for trivial purposes; I could ask, “who wants to chair this item?”
Watkins: It is weird that the chair can move the responsibility to someone else whenever the chair wants to vote.
Gonzalez: People can decline to chair.
Achen: I don’t want to chair when there is a direct conflict of interest.
Watkins: You always have at least a small amount of interest; this is not a problem if the chair keeps to facts when
promoting an item, not emotion or personal opinion.
Achen: If you see bias in me, let me know.
Frost: points out that there are no rules about how the chair can run meetings.
B.
C.
Discussion of Senate
Assigning and Updates of Mentors
O’Connor volunteers to mentor Buckter.
Constantino: Bylaws require 4 weekly meetings, what if there’s nothing to discuss?
XVII.
Advisors Reports
Sesario Escoto
Flor Chacòn
Sesario: is currently in Spain.
Flor: The Senate is doing a good job, but needs to move toward unified goals.
Gonzalez will be gone on vacation for a week, starting Saturday.
XVIII.
Executive Agenda Requests
None
XIX.
Adjournment
10 Minutes
10 Minutes
5 Minutes ea.
5:12 pm
5