Journal Source Codes
Source Codes are used to identify the purpose of PeopleSoft journals. They are also a selection criterion for reporting in
the MyReports Transaction Detail Report. Some source codes are limited to PeopleSoft Journal Preparers who have
been given a specific PeopleSoft role to use the source code. Several source codes have additional approval workflow
connected with them. The tables below describe the source codes used for Financial Journals, Budget Journals, and
automated Recharge Journals.
Online Financial Journals
Source Description
Comments
Campus Departments and Controller’s Office
320
Cash Receipt
Additional workflow to route to Controller's Office Cash Approver
323
Credit Card Receipts
Additional workflow to route to Controller's Office Credit Card Approver
535
Financial Journal
Additional workflow to route plant, unexpended balance, and year-end
transactions to Control Point approvers and Controller's Office approvers
53O
SFA Offset
Routed to preparer’s assigned approver
545
Cost Transfer - Direct
Additional approval workflow for late cost transfers
547
Cost Transfer Payroll Exception
Additional approval workflow for late cost transfers approver(s)
Requires approved Recharge Project ID; routed to preparer’s assigned
approver
School of Medicine Restricted Source Codes
555
Recharge – Direct
53A
Purchased Service Agreements
53B
MC - Self Balancing Journal
53D
Fin Jrnl - SOM Dean's Support
53P
MC-PSA
53S
MC-Strategic Support
Routed to preparer’s assigned approver
Controller’s Office Restricted Source Codes
532
Foundation STIP
Prepared by Foundation Accounting; routed to preparer’s assigned approver
570
Inter Campus Transfer
573
Inter Campus Response
574
Inter Campus-O.P. Manual Entry
Routed to preparer’s assigned approver
Sub-System and Automated Financial Journals
Source
Description
Comments
326
AR Cash Journal
RAS and Sundry Debtor - Cash deposit entry
426
Accounts Payable - Auto
A/P - expenses
516
AR Transaction
RAS - Billing entry/cash application
517
Sundry Debtor Transaction-Auto
Sundry Debtor - Record billing/cash application
518
STDT Accounts Receivables
Student A/R - Record accounts receivable
533
Contracts
RAS - Revenue Recognition
536
Payroll Entry - Auto
Payroll – salaries and benefits
537
Overhead Recovery - Auto
RAS - F&A expense journal
538
STIP - Auto Entry
STIP Process journals
53E
Asset Management Activity
A/M - asset additions & adjustments; YE CAP Expense Elimination
53M
Financial Journal - Med Center
Medical Center journals
566
Financial Journal - Auto
GAL; Gift expenditure fee
576
Inter Campus - O.P. Auto
UCOP Interface
625
Lien Journal – Direct
Clear lien balance (ORG_ENC ledger)
April 26, 2016
Accounting & Reporting – Quick Reference Guide
Page 1 of 2
Journal Source Codes
Budget Journals
Source
135
136
137
Description
Spon Proj Bud (Dept)
Spon Proj Bud (CGA)
Spon Proj Bud Carryforward (CGA)
Comments
Department use only
CGA use only to allocate original and continuation budget authorizations
CGA use only to allocate carryforward budgets
Recharge Journals
The following automated recharge journals are assigned unique source codes to enable them to correct suspense
journals with invalid chartfields.
Source
556
5A0
5A1
5A2
5A3
5A4
5A5
5A8
5AB
5AC
5AD
5AE
5AF
5AG
5AH
5AI
5AJ
5AK
5AL
5AM
5AN
5AO
5AP
5AQ
5AR
5AS
5AT
5AU
5AW
5AX
5AZ
5B1
5B2
5B3
5B4
5B5
5B6
5B8
Page 2 of 2
Description
Recharge – Auto
Recharge 638
Recharge 607
Recharge 626
Recharge 627
Recharge 628
MYCORES Recharge
Recharge 635/6
Recharge 640
Recharge 641
Recharge 642
Recharge 644
Recharge 646
Recharge EHS4780
Recharge EHS4781
Recharge EHS4782
Recharge 663
Recharge 5AK
Recharge 680
Recharge 681
Comptng/Comm Device Sup
Recharge 683
Recharge UPD
Recharge 685
Recharge 693
Recharge 695
Recharge 696
Recharge 6221002
Recharge CCF
Recharge 625FM01
Recharge PMG0001
Recharge PMG0002
Recharge DATAREC
Recharge 682
Recharge 699
Recharge 607
Recharge 703
Central Data Center Services
Dept ID
N/A
412343
412402
Department Name
N/A
F_Fin Pro MDS Gas and Alcohol
F_CLS DM Prod Core
138342
M_MED-DPSC-CORE
470054
412346
411124
E_RRP Admin
F_Fin Pro MDS Surplus Sales
F_ITS Voice Network
112103
M_EpiBio-Admin-Core-Bus
482201
470045
E_GHS - Central Admin
E_LARC Operations
470047
E_EH&S Operations
412301
412363
472090
410098
411103
409059
410089
771001
412294
412338
138325
409069
470054
412162
F_CLS Rtl Stores
F_CLS TS Transp Svcs
E_Ed Tech Srvcs Ops
F_HR Int Staff Clerical Pool
F_ITS Business Ops Admin
F_PD We ID
F_HR LD Ops
HOSPITAL PHARMACY
F_CLS AE Bear Hugs and Tickets
F_Fin Pro MDS Mail Incoming
M_MED-ADMIN-CORE-IT
F_PD Security Svcs Core
E_RRP Admin
F_FS Clearing
412352
F_CLS TS Parking Enforcement
411125
410100
109047
412336
412301
411103
F_ITS Data Network
F_HR Residents Fellows
M_PT-Central Admin
F_CLS DM Print Mgmt
F_CLS Rtl Stores
F_ITS Business Ops Admin
Accounting & Reporting – Quick Reference Guide
April 26, 2016