MEETING MINUTES FOR
PLANNING COMMITTEE
Wednesday, December 2nd, 2015, 2:00 PM
President’s Conference Room, Lambdin 336
Members Present
Dr. Andy Osborne
Professor Beth Pye
Dr. Qi Zhou
Dr. Joe Eyles
Professor Stephen Agyare
Dr. Max Burns
Dr. Dennis Chamberlain
Professor Teresa Betkowski
Ms. Shavada Williams, SGA representative
Dr. Adam Davis, Chair
Dr. Becky Godlasky, Recorder
Welcome & Call to Order:
Dr. Adam Davis called the meeting to order at 2:09 p.m.
Reading and Approval of Minutes of Previous Meeting:
Dr. Andy Osborne moved to approve the minutes.
Professor Teresa Betkowski seconded the motion.
The minutes were approved by unanimous vote.
Dr. Becky Godlasky
Review of Committee Mission:
PURPOSE: The Planning Committee shall be an active partner with the administration for the
purpose of planning physical, fiscal, or non-academic program changes for the College and the
integration of plans with accreditation agencies.
DUTIES: The Committee shall: assist the administrative division of the College with the
development of guidelines, criteria, and procedures for program, fiscal, and physical planning,
and the institutional strategic plan and master plan; assign facilities and the allocation of
resources; develop annual budgets; and establish priorities in capital construction and campus
maintenance. [Bylaws of the Gordon State College Faculty Senate, Article VI, Section 2,
6/02/2014]
OLD BUSINESS:
1. Dr. Adam Davis reviewed the key dates for reviewing FY16 and FY17 plans and reports.
FY16-Related Key Dates
Late November/Early December 2015
Early to Mid-April 2016
Planning Committee to review the Fall Status
Report of the FY16 Plan
Planning Committee to review Spring Status
Report of FY16 Plan. This should be made
available to the Planning Committee by mid- to
late March of 2016. This will conclude the
official duties of the Planning Committee for
this academic year.
FY17-Related Key Dates
November 1, 2015
December 15, 2015
February 1, 2016
February 15, 2016
Unit annual plans for FY17 Plan will be
submitted by Head of each department to their
respective Cabinet officers.
The cabinet (consisting of the President,
VPAA/Provost, VPFA, VPSA, and VPIA) will
deliver the completed Preliminary FY17 Plan to
the Chair of the Planning Committee. At this
time, the Chair will distribute the components
of the FY17 Plan to the faculty Planning
Committee members for review. The reviews
will be due to the Chair of the Planning
Committee by the end of January 2016 (Exact
date is not yet known).
The Chair of the Planning Committee will
submit the Reviews on the FY17 Plan to the
Cabinet. This will also be the deadline for the
faculty of the Planning Committee to review
and make any final remarks on the Plan.
The Planning Committee and Cabinet will
finalize the FY17 Plan. Shortly thereafter, the
Cabinet will submit the FY17 Plan to the
Budget Committee.
NEW BUSINESS:
I.
II.
Dr. Adam Davis presented the Fall Status Reports for FY16 plan components that
each faculty member of the Planning Committee was assigned to review in the
Performance Cloud.
Dr. Davis then presented the components of the FY17 plan that each faculty member
of the Planning Committee is assigned to review over the winter break.
a. The components will be available to faculty committee members over
Performance Cloud.
b. The deadline for faculty committee members to review their assigned
components of the FY17 plan and submit all of their reports to Dr. Davis is 15
January 2016.
c. Dr. Eyles will now review Biology, and Dr. Osborne will review Education to
ensure that everyone reviews areas outside of their own area. This switch
became necessary with the reorganization of the laboratory sciences into the
Department of Biology and Physical Sciences.
III.
d. Faculty members are urged to pay close attention to the following issues while
reviewing:
i. Ensure that each item makes sense. For example, be sure that the
correct categorization has been selected, such as student learning or
non student learning.
ii.
Confirm that if a unit is requesting a resource, it has supplied a dollar
figure associated with that resource.
e. Dr. Davis stressed that reviewers need to make comments on the checksheets,
as that is the best form of feedback for the areas we are reviewing.
i. Reviewers should be specific about why a strategic goal should be
listed as Yes or No if recommending that it be changed.
ii. When providing comments, reviewers should be sure to include
specifics, such as “For G1/SO1.”
The next meeting date is scheduled for 27 January 2016. The location is TBD.
Adjournment:
Dr. Eyles made a motion to adjourn the meeting at 2:55 p.m.
Dr. Osborne seconded the motion.
The motion passed unanimously.
Respectfully submitted,
Dr. Becky Godlasky
Recorder, Planning Committee