MINUTES FOR
PLANNING COMMITTEE
Wednesday, September 30 th
, 2015, 2:00 PM
Members Present:
Dr. Andy Osborne
Professor Beth Pye
Dr. Qi Zhou
Dr. Joe Eyles
Nursing & Allied Health Sciences Building, Room 120
Dr. Max Burns
Dr. Jeffery Knighton
Dr. Dennis Chamberlain
Ms. Kristen Albritton
Dr. Adam Davis, Chair
Dr. Becky Godlasky, Recorder
Professor Teresa Betkowski
Ms. Rhonda Toon
Ms. Sallie Nowell, SGA
Members Absent:
Professor Stephen Agyare
Welcome & Call to Order: Dr. Adam Davis called the meeting to order at 2:04 p.m.
Reading and Approval of Minutes of Previous Meeting:
Dr. Joe Eyles moved to approve the minutes.
Dr. Becky Godlasky
Professor Beth Pye seconded the motion.
The Minutes were approved by unanimous vote.
Review of Committee Mission:
P
URPOSE
: The Planning Committee shall be an active partner with the administration for the purpose of planning physical, fiscal, or non-academic program changes for the College and the integration of plans with accreditation agencies .
D
UTIES
: The Committee shall: assist the administrative division of the College with the development of guidelines, criteria, and procedures for program, fiscal, and physical planning, and the institutional strategic plan and master plan; assign facilities and the allocation of resources; develop annual budgets; and establish priorities in capital construction and campus maintenance. [ Bylaws of the Gordon State College Faculty Senate , Article VI, Section 2,
6/02/2014]
Professor Betkowski announced that the “Evidence of Improvement/Closing-the-Loop” link has been added to the Annual Plans 2014-2015 on the website.
NEW BUSINESS:
I.
The “Evidence of Improvement/Closing of the Loop” of the Fiscal Year 2015 (FY15)
Plan was added to the Annual Plans 2014-2015 on the website and reviewed by the committee members.
A.
Dr. Osborne moved to approve the “closing the loop” documents.

B.
Professor Pye seconded the motion.
C.
Professor Betkowski announced that the units are in the midst of training, and moving forward the new format will be easier for them to look at and easier for the committee to review. As soon as all members of the units have been trained, committee members will be trained.
D.
The motion approved by unanimous vote.
II.
Discussion of Key Events dates. The events and their relative dates are listed below:
FY16-Related Key Dates
Late November/Early December 2015 Planning Committee to review the Fall Status
Report of the FY16 Plan
Early to Mid-April 2016 Planning Committee to review Spring Status
Report of FY16 Plan. This should be made available to the Planning Committee by mid- to late March of 2016. This will conclude the official duties of the Planning Committee for this academic year.
FY17-Related Key Dates
November 1, 2015 Unit annual plans for FY17 Plan will be submitted by Head of each department to their respective Cabinet officers.
December 15, 2015
February 1, 2016
February 15, 2016
The cabinet (consisting of the President,
VPAA/Provost, VPFA, VPSA, and VPIA) will deliver the completed Preliminary FY17 Plan to the Chair of the Planning Committee. At this time, the Chair will distribute the components of the FY17 Plan to the faculty Planning
Committee members for review. The reviews will be due to the Chair of the Planning
Committee by the end of January 2016 (Exact date is not yet known).
The Chair of the Planning Committee will submit the Reviews on the FY17 Plan to the
Cabinet. This will also be the deadline for the faculty of the Planning Committee to review and make any final remarks on the Plan.
The Planning Committee and Cabinet will finalize the FY17 Plan. Shortly thereafter, the
Cabinet will submit the FY17 Plan to the
Budget Committee.

1.
Dr. Knighton asked about changing the due date to November 20 th
for the FY17
Plans. Professor Betkowski understood the need for more time for the Units and thought November 15 th
would work.
III.
Professor Betkowski displayed an example of a Unit Plan and explained the components and the process to familiarize committee members with these documents prior to reviewing the components of the FY17 Plan.
IV.
Dr. Davis announced that he will send out a list of plans for members to identify which unit plans they wish to review (~6-7 plans per person). This action will also sign members up for the same units for both status and annual plans.
V.
Dr. Davis displayed the checksheet used from last year and asked for feedback/recommendations for revisions on these sheets.
Next Meeting Date (Tentative): November 30, 2015
Adjournment:
Dr. Osborne made a motion to adjourn the meeting at 3:17.
Dr. Eyles seconded the motion.
The motion passed unanimously.
Respectfully Submitted,
Dr. Becky Godlasky
Recorder, Planning Committee