Gordon State College
Planning Committee
Approved Meeting Minutes
16 October 2014
Russell 305
Members:
(President) Dr. Max Burns
(Senate Representative) Dr. Jeff Rogers, H&PS
(VPAA and Provost) Dr. Margaret Venable
(Student Representative) Ms. Katherine Odegaard
(VPSA) Dr. Dennis Chamberlain
Dr. William Carper, B&PS
(VPBA) Mr. Lee Fruitticher
Dr. Jeremy Richards, H&PS
(VPIA) Ms. Rhonda Toon
Dr. LaRonda Sanders-Senu, Humanities
(Chair) Dr. Adam Davis, Biology
Ms. Kathy Davis, Nursing
(Recorder) Dr. Andy Osborne, M&PS
Ms. Beth Pye, Library
Members Absent:
Dr. Chamberlain, Ms. Davis, Mr. Lifsey, Dr. Richards, Dr. Rogers
Call to Order:
The meeting was called to order at 3:34 p.m. by Dr. Davis
New Business:
 Acknowledgment the 2013/14 Annual Plan
Dr. Davis yielded the floor to Professor Betkowski
Professor Betkowski informed the committee that the first order of business was to acknowledge the “2013-2014
Annual Planning Reference Documents” found on the IR website at http://www2.gordonstate.edu/images/uploads/instresearch/general/2013-14_Annual_Planning_Document.pdf. The committee was asked by the chair to review these
documents along with the “closing of the loop” information prior to the October meeting. Dr. Burns explained the
importance of the task. The committee had no questions.
No motion was made in regard to this statement.
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Approval of the Unofficial Minutes of the 15 September meeting of the Planning Committee
Dr. Davis opened the floor to Discussion of the minutes as written.
Dr. Osborne motioned that the minutes should be approved as written
Dr. Carper seconded the motion
The motion passed by unanimous vote

Progress of the FY15 plan
Annual Plans 2014-2015 can be found at http://www2.gordonstate.edu/ir/strategic-planning . The status of the
objectives for each unit plan will be updated once during fall semester and once during spring semester (not started,
in progress or completed) to facilitate the “closing the loop” process.

Professor Betkowski reported on the migration of all planning documents from Microsoft Excel to Microsoft Access,
and eventually into Performance Cloud, by Weave (www.oicweave.org). This process will take some time and
considerable effort. No timeline for this process could be given.
Timeline for the development of the FY 16 Plan is:
1 Nov. 2014
Unit annual plans will be submitted to each Cabinet officer
1 Dec. 2014
The Cabinet (consisting of the President, VPAA/Provost, VPFA, VPSA, VPIA) will return the completed Preliminary FY 16
Plan to the planning committee.
1 Feb. 2015
The Planning Committee will submit its Report on the FY 16 Plan to the Cabinet. This is also the deadline for the
Planning Committee to review and make final remarks on the Plan as a committee. Dr. Venable commented that these
deadlines are especially important as they drive funding for the college.
15 Feb. 2015
The Cabinet will submit the FY 16 Plan to the Budget Committee. After Feb. 15, the Planning Committee will meet to
review the [cabinet’s response to the Planning Committee’s Feb. 1 requests] -Dr. Burns
After Feb. 15
The Planning Committee will review the Spring Status Report, which will conclude the official duties of the Committee.
Adjournment:
The meeting was adjourned at 4:30 p.m.
Next meeting: TBA
Respectfully Submitted,
Dr. Andy Osborne
Recorder, Planning Committee