FY17 FUNDING REQUEST FOR A STRATEGIC INITIATIVE DUE BY 04/28/16

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FY17 FUNDING REQUEST FOR A STRATEGIC INITIATIVE
DUE BY 04/28/16
The FY17 Budget identified $500,000 in funding for ongoing and new strategic initiatives.
The progress reports for the existing initiatives were reviewed by the Strategic Initiative Working Group
and presentations were made to the Long Range Planning & Budget Committee (LRP&BC) of a few
selected initiatives.
As there has been several transitions at the Vice President and Dean level, the Cabinet will review all of
the final and mid-term reports for decisions regarding continued funding and operationalizing initiatives.
When the FY17 funding levels have been established for the existing initiatives the remaining funding for
new FY17 initiatives will be communicated via email.
The FY17 Strategic Initiative process is similar to the prior year process and will:
 Provide for a two fiscal year (6/1/16 to 05/31/18) funding cycle, where necessary/appropriate
 Provide funding for temporary staffing but will not fund new positions at the College
 Award small student research grants
 Facilitate review and prioritization to LRP&BC based on established rubric (see below) through
a volunteer working group of LRP&BC members
 Provide constructive feedback to assist/improve the quality of future requests
Submission, Review, and Approval Process
 Complete the form to submit an initiative funded by the pool (amount available—TBD) in the
FY17 Budget, including external cost estimates.
 Submit the form to your Dean/Provost or Director/Vice President for review and signature.
 Submit the signed form and any supporting documentation to the Business Office.
 The Business Office will work with Facilities, Security, and OIT to obtain/confirm cost estimates
for installation, infrastructure, and re-circulate forms for second approvals, as necessary.
 The Strategic Initiative Review Working Group of the LRP&BC will provide the Committee with
a complete list of all submissions and those recommended for approval using the established
rubric (see below).
 The LRP&BC will review and recommend initiatives to the Cabinet for approval and notify the
requesting department of approval or provide feedback regarding any initiatives that were not
funded.
Please Note:
 Incomplete or late submissions will not be reviewed.
 Two (2) external cost estimates are recommended to support the initiative funding request. If
your request is approved and it contains a purchase of goods and services of $25,000 or greater
Anne Bezon in Purchasing (x 8049 or [email protected]) will need three (3) quotes to initiate the
purchase.
 While their signature is not required prior to submission, Facilities, Security, and OIT are happy to
help you with obtaining cost estimates, identifying established college standards, identifying
FY17 Request for Strategic Initiative Funding
Instructions Page 1
FY17 FUNDING REQUEST FOR A STRATEGIC INITIATIVE
DUE BY 04/28/16
preferred vendors, etc. Once submitted, the Business Office will circulate the submissions to
Facilities, Security, and OIT for formal review and signature. The Department, Dean and Vice
President may be asked to re-affirm their support for the initiative based on the review of
Facilities, Security, and OIT.
Submission Deadline
The submission deadline is 4:00 pm Thursday April 28, 2016. Your submission should be delivered to the
Business Office or submitted electronically to Linda M. Steinkirchner ([email protected]).
Please submit only those pages from this packet with the “Submission” footer.
Please use this checklist to ensure that your submission is complete.
_____ Signature of requesting department (required)
_____ Signature of School Dean (required)
_____ Signature of Provost or Vice President (required)
_____ 3rd party cost estimates attached (required)
_____ Additional supporting information (optional)
The review of requests will be informed by the College’s Strategic Plan (https://forms.sjfc.edu/strategicplan),
which serves as a guideline for making investment decisions regarding the allocation of resources to both
new and continuing programs and activities and the established rubric infused with the current year
Enhancement of Student Support/Learning priorities established by the Student Learning Outcomes
Assessment Committee (SLOAC). Please reference specific goals, strategies, and tactics in your funding
request.
Rubric for Evaluation
Rubric Area
Alignment to the Strategic Plan
(Goals, Strategies, and Tactics)
Supporting Assessment Data
Enhancement of Student
Support/Learning*
New Program Development
Cost Savings & Efficiencies
Weak
Strength Categories
Moderate
Strong
No consideration was
given to data to support
strategic initiative.
Weak
There is a plan to collect
data that support the
strategic initiative.
Moderate
Proposal includes data
that support proposed
strategic initiative.
Strong
Little/no ROI and/or low
probability of ROI
Weak
Moderate ROI and/or
moderate probability of ROI
Moderate
Large ROI and/or high
probability of ROI
Strong
*List of Priorities identified by SLOAC for priorities for FY17:
 High cost of textbooks and exploration of cost-effective alternatives, including digital delivery
 Student mental health services
 Student support services, including testing, accommodations, and ESL
 Strengthening the Freshmen Early Alert System
 Off-site transportation needs
 Co-curricular transcript
 Service Learning and Civic Engagement
FY17 Request for Strategic Initiative Funding
Instructions Page 2
FY17 REQUEST FOR STRATEGIC INITIATIVE FUNDING
DUE BY 04/28/16
Please provide a short project name and a contact person, to whom all e-mail regarding this
submission will be directed.
Name of Initiative/Project:
Contact Person:
Requesting Department(s):
Please provide a description of the initiative (300 words or less), including a justification or rationale
for the initiative:
Explain how and which of the strategic plan goals, strategies and tactics the initiative addresses
specifically:
Has this initiative received any external or internal funding? Please list, including amount funded and
funding agency/funding mechanism):
If approved on June 1, 2016, please provide an estimated implementation timeline with monthly,
quarterly or semi-annual milestones:
FY17 Request for Strategic Initiative Funding
Submission Page 1
FY17 REQUEST FOR STRATEGIC INITIATIVE FUNDING
DUE BY 04/28/16
Impact of the accomplished strategic initiative, including an assessment and strength of the applicable
Rubric Areas:
Please complete the table below:
By what measure(s) will the project be determined
to be a success?
Provide specific information on how data will be
collected, recorded, analyzed, and disseminated for
each of the measures (assessment plans may be
attached as separate documents).
Please note that a summary and reflection of the results will be expected for future funding. Also additional measures or processes
for data collection may be suggested after the first year of funding.
FY17 Request for Strategic Initiative Funding
Submission Page 2
FY17 REQUEST FOR STRATEGIC INITIATIVE FUNDING
DUE BY 04/28/16
Overall Budget Summary by Category, Year, and Total Initiative:
Category
Payments to existing faculty/staff
Adjunct Faculty
Student/Temporary Workers
General Office Expense
Travel & Entertainment
Media, Promotions & Advertising
Professional Services
Information Technology
Occupancy
Other Operating
Operating Subtotal
Capital Expenditures
Total
Account Numbers
FY17
FY18
Total
61200-61303
71200-71299
71300-71399
71400-71499
71600-71699
71700-71799
71800-72099
72200-72599
$ 0.00
$ 0.00
$ 0.00
$0.00
$0.00
$0.00
75000-75999
(Enter information in the appropriate fields and use the F9 key to update the subtotals and totals. Highlight
the subtotal and total fields with your cursor, then press the F9 key.)
Provide a brief description, including the calculation methodology, for the each of the amounts
included in the budget summary (above). Whenever possible please include quantity (hours, units,
number of attendees) and unit cost information (per trip, per student, per unit).
Secure the appropriate signatures prior to submission.
Department Review
Date
Vice President/Provost Review
Date
FY17 Request for Strategic Initiative Funding
Dean Review
Date
Submission Page 3
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