Gordon State College
Planning Committee
Approved Meeting Minutes
8 April 2015
Lambdin 397
Members:
(President) Dr. Max Burns
(Student Representative) Ms. Katherine Odegaard
(VPAA and Provost) Dr. Margaret Venable
Dr. William Carper, B&PS
(VPSA) Dr. Dennis Chamberlain
Dr. Jeremy Richards, H&PS
(VPBA) Mr. Lee Fruitticher
Dr. LaRonda Sanders-Senu, Humanities
(VPIA) Ms. Rhonda Toon
Ms. Kathy Davis, Nursing
(Chair) Dr. Adam Davis, Biology
Ms. Beth Pye, Library
(Recorder) Dr. Andy Osborne, M&PS
Prof. Teresa Betkowski
(Senate Representative) Dr. Jeff Rogers, H&PS
Members Absent:
Call to Order:
The meeting was called to order at 2:01 p.m. by Dr. Davis
Approval of Minutes:
Dr. Davis presented the Unapproved Minutes of the December 1 meeting
Dr. Osborne made a motion to accept the Minutes as written.
Dr. Rogers seconded the motion
No Discussion
The Minutes were approved by unanimous vote
Announcements:
Review of Committee Mission:
PURPOSE: The Planning Committee shall be an active partner with the administration for the purpose of
planning physical, fiscal, or non-academic program changes for the College and the integration of plans with
accreditation agencies.
DUTIES: The Committee shall: assist the administrative division of the College with the development of
guidelines, criteria, and procedures for program, fiscal, and physical planning, and the institutional strategic
plan and master plan; assign facilities and the allocation of resources; develop annual budgets; and establish
priorities in capital construction and campus maintenance. [Bylaws of the Gordon State College Faculty Senate,
Article VI, Section 2, 6/02/2014]
Old Business:
1. Discussion and Clarification of dates important to the Planning Committee:
Dr. Davis presented important dates since the previous committee meeting:
February 15th, 2015 – The Cabinet delivered the FY16 Plans to the Budget Committee.
April 1st, 2015 – The appropriate units reported the Spring Statuses of the FY15 Plans.
In addition form these two dates included in the Agenda, Dr. Davis added: “Closing the FY 15 loop will
be the next important date for the committee, which should be completed by September 30.”
New Business:
1. The deadline for the Spring Status Reports for the FY15 Plans was April 1st, 2015. These reports will be
reviewed by the Planning Committee. A comparison of the statuses of the objectives for each plan was
performed by the Chair of the Planning Committee and sent to the rest of the members. This
comparison should help with the review of the Spring Status reports of the FY15 Plans.
2. After speaking with several departmental units regarding the FY16 Review Checksheets, the
Checksheets may need to be modified. While these checksheets appeared to benefit the Planning
Committee members that reviewed the FY16 Plans, they added confusion for the departmental units for
modifying their FY16 Plans. The most common concerns regarding the Checksheets were:
a. The Plans written had qualitative goals but not quantitative. Perhaps the checksheets should be
expanded to define the goals and objectives as being either quantitative or qualitative.
b. The departmental units did not fully understand the logic flow of the questions on the
Checksheets used by the Planning Committee members for reviewing the Plans. However, the
departmental units appreciated any comments made by the reviewers and found these comments
to be helpful. Perhaps the checksheets should be expanded to include comments sections that
summarize the review process.
Professor Betkowski commented “We need to discuss how different goalsfrom different units will give
different information at different times, but still close the loop on time.”
Dr. Davis responded: “Plans need better instructions to units. New checksheets have comment boxes.”
Dr. Davis thanked the Committee for suggestions and changes to Goals and Objectives Checksheets.
Dr. Richards inquired of the Goals and Objectives, Page 3, number 9: “Is the Access with Excellence
checkbox relevant?
Dr. Davis informed the committee that the next item of business of the committee will be in the fall:
Closing the FY 15 loop, which should be completed by September 30, 2015.
Dr. Burns commented: “I like the planning. This year’s plans are stronger than last year’s plans. Some
things may be implemented and some will not. The same goes for funding.”
Dr. Burns thanked Dr. Davis for his leadership as Committee Chair. Dr. Burns further commented that
the FY 16 Plan can be implemented in July.
Professor Betkowski commented: Plans spreadsheets cannot be edited, but comments may be added.
Dr. Osborne made a motion to adjourn.
Dr. Richards seconded the motion.
The committee meeting adjourned at 2:24 p.m.
Respectfully Submitted,
Dr. Andy Osborne
Recorder, Planning Committee