UNIVERSITY OF WARWICK
Standing Group Responsible for the Maintenance and Refurbishment of
Centrally Timetabled Rooms
There will be a meeting of the Group on 29 April 2015 at 11am, A0.05 Social Sciences FME
1. Minutes
TO CONSIDER:
The notes of the meeting held on 24 March 2015 (copy attached).
2. Matters Arising
(a) Seating Modifications in H0.51/H0.52 (minute 69/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Interior Design, Furniture
and Equipment Officer (Ms R Burdick) would arrange the booking of the room as
soon as she had the necessary information.
TO RECEIVE:
An update form the Interior Design, Furniture and Equipment Officer (Ms R
Burdick).
(b) Update on CTTR Refurbishment Plans (minute 71/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Chair would present the
colour schemes for MS01 & MS02 to Professor Lawrence Young
TO RECEIVE:
An update from the Chair.
(c) Arts Centre Cinema Seating (minute 72/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Interior Design, Furniture
and Equipment Manager should complete the refurbishments which had been
requested by the Arts Centre rather than a full refurbishment.
(d) Emergency Contact Information in CTTRs (minute 73/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved the following:
(i)
That the Service Owner (AV Services) would produce a mock-up of the new
combined signage;
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(ii) That a new combined sign would be introduced which would be placed on
lecterns where possible and framed on the wall or door for those rooms
without a lectern.
TO RECEIVE:
An update from the Service Owner (AV Services).
(e) AV Issues in CTTRs (minute 74/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Chair would confirm budget
priorities before approving this expenditure.
TO RECEIVE:
An update from the Chair.
(f) Minor Works in Humanities CTTRs (minute 76/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that as much of the work would be
carried out before the end of the financial year as possible noting that some
works would have to take place in the summer due to time constraints.
(g) Furniture Issues in Humanities CTTRs (minute 77/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Interior Design, Furniture
and Equipment Officer (Ms R Burdick) would conduct a trial of the checklist
system.
TO RECEIVE:
An update from the Interior Design, Furniture and Equipment Officer (Ms R
Burdick).
(h) AV replacement in Humanities CTTRs (minute 78/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved the following:
(i)
That the Service Owner (AV Services) would investigate the costs of
refurbishing AV in H0.58 & H0.60;
(ii) That the Estates Project Manager would review the condition of H0.58 &
H0.60 with a view to refurbishing them to a higher standard.
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TO RECEIVE:
(i)
An update from the Service Owner (AV Services);
(ii) An update from the Estates Project Manager.
(i)
Installation of Clocks in Humanities CTTRs
TO REPORT:
That at its last meeting, the Group resolved that further consideration would be
given to the issue of installing clocks in Humanities.
(j)
2014-15 Refurb Group Budget (minute 80/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved the following:
(i)
That the Chair would distribute a spreadsheet detailing the agreed
expenditure and any outstanding funds;
(ii) That the Chair would present a plan to the Pro-Vice-Chancellor (Academic
Planning and Resources) detailing where the funds which were previously
allocated to PLT would now be spent.
TO RECEIVE:
An update from the Chair.
(k) Additional Furniture in CTTRs (minute 81/14-15 refers)
TO REPORT:
That at its last meeting, the Group resolved that the Interior Design, Furniture
and Equipment Manager would arrange for the lockers in B205 to be removed.
TO RECEIVE:
An update from the Interior Design, Furniture and Equipment Manager.
3. Chair’s Business
(a) Replacement blinds for H1.07, Humanities
TO REPORT:
That the Chair had taken action on behalf of the Group to approve spend of £470
plus VAT from the Refurb Group budget on replacement blinds for H1.07.
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4. Refurbishment of MS01 & MS02
TO REPORT:
That initial tenders indicate the cost for replacing carpets and refurbishing seating in
MS01 and MS02 would be £111,197.28 plus VAT.
TO RECEIVE:
An update from the Interior Design, Furniture and Equipment Officer (Mrs V Hill).
5. 2014-15 Refurb Group Budget
TO CONSIDER:
A summary of the current budget position for the present academic year (CTTR.2/1415(revised5), copy attached).
6. Any Other Business
7. Dates of the Future Meetings
TO REPORT:
The dates for future meetings of the Group:
2014-15:
Friday 22 May 2015
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