UNIVERSITY OF WARWICK
Standing Group Responsible for the Maintenance and Refurbishment of
Centrally Timetabled Rooms
Notes from the meeting of the Group held on Monday 16 September 2013
Present:
Mrs K Jenkins (Acting Chair), Mr J Buckingham, Mrs V Hill, Ms L Holland, Mr J Owen, Mr C
Singleton, Ms E Spencer.
Apologies:
Mr P Jones, Mr D Mace, Dr E Melia.
01/13-14
Minutes
RESOLVED:
That the minutes of the meeting held on 15 July 2013 be approved.
02/13-14
Lecture Capture Trial (minute 80/12-13 refers)
REPORTED: (by the Lead Technical Specialist)
(a) That the Echo360 hardware capture appliance and cameras had been installed in 11
Lecture Theatres on Central Campus and Westwood.
(b) That Lecture Capture was currently being trialled with Chemistry for the duration of Term
1 and if successful, may be rolled out to other departments from January 2014.
RESOLVED:
(a) That the Lead Technical Specialist provide the Space Management Team with an
informal report outlining the progress of the Lecture Capture trial, including the rooms
being used, by week three of term 1.
(b) That the Lead Technical Specialist would provide a demonstration of the Echo360
hardware capture appliance to the Space Management Team.
03/13-14
Blinds in Humanities (minute 95/12-13 refers)
REPORTED: (by the Acting Chair)
(a) That the Chair had taken Chair’s Action on behalf of the Refurb Group to approve spend
of £340.72 from the Refurb Group budget on replacement of blinds in H3.05.
(b) That the Chair had taken Chair’s Action on behalf of the Refurb Group to approve spend
of £2,091.98 from the Refurb Group budget on removal and replacement of blinds in
H5.45.
(by the Interior Design, Furniture & Equipment Manager)
(c) That the Blinds in H5.45 should be installed by the 19th September 2013.
(by the Interior Design, Furniture & Equipment Officer)
(d) That the Blinds in H1.03 were broken and needed replacing at a cost of £195.00, plus
VAT.
Note: Subsequent to the Refurb Group meeting, the Chair formally approved spend of
£195.00, plus VAT on replacement of blinds in H1.03.
04/13-14
Campus Walkaround
CONSIDERED:
A date for the annual CTTR Walkaround to be held before the start of the 2013-14 academic
year.
RESOLVED:
That the General Commercial Manager contact the Conferences Senior Duty Manager
regarding the date that Warwick Conferences would no longer require the CTTRs and
subsequently inform the Space Management team. To allow a date to be agreed for the
Campus Walkaround.
05/13-14
Conference Feedback B2.04 and B2.02
REPORTED:
(a) That Conferences had been contacted by a client with feedback regarding some CTTRs
and had noted that B2.04 had a lack of blinds which meant the light affected the
projection screens and that both B2.04 and B2.02 were excessively hot without the
windows open.
(by the Lead Technical Specialist)
(b) That the blinds in B2.04 and B2.02 were in a bad condition and were subsequently
removed, it was thought at the time that the light from the window would not affect the
projection screens.
(by the Project Coordinator)
(c) That replacement of the windows was examined previously however it was considered
too expensive, but that an alternative option would be to cover the windows in film.
RESOLVED:
That the Project Coordinator provide the Chair with the cost to cover the windows in B2.04
and B2.02 with translucent film and revisit the cost of options of installing new blinds and/or
replacing the windows.
06/13-14
CTTR Condition Survey
REPORTED: (by the Acting Chair)
That the Chair and the Director of Management Information and Planning were conducting a
number of condition surveys of CTTRs, to help inform the decision of how to best spend the
increased Refurb Group budget.
RESOLVED:
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That the Chair would provide the Refurb Group with an update on the outcomes of the
condition survey of CTTRs once completed, to help inform the decision of how to best spend
the increased Refurb Group budget.
07/13-14
Refurb Group Budgets
CONSIDERED:
(a) A final summary of the budget position for the financial year 2012- 2013 (CTTR.1/1213(revised5).
(b) A summary of the current budget position for the present financial year 2013-2014
(CTTR.2/13-14).
REPORTED: (by the Lead Technical Specialist)
That a meeting needed to take place to discuss the increased budget before the next Refurb
Group meeting scheduled for November 2013.
RESOLVED:
That the Space Management Assistant arrange an interim meeting of Refub Group to discuss
the increased budget for the academic year 2013-14, once the Chair had spoken with the ProVice-Chancellor for Research (Life Sciences and Medicine) and Capital Development.
08/13-14
Surplus Chairs
REPORTED: (by the Interior Design, Furniture & Equipment Manager)
That there were 52 spare red chairs in stores and that anyone aware of CTTRs with old chairs
should notify the Furniture and Equipment team.
09/13-14
S0.09 Broken Furniture (minute 98/12-13 refers)
REPORTED: (by the Interior Design, Furniture & Equipment Manager)
That the tables in S0.08 and S0.09 frames were faulty and that the company who supplied
them had been notified and were currently rectifying the situation.
10/13-14
AV Equipment
REPORTED: (by the Lead Technical Specialist)
(a) That a new batch of projector bulbs for CTTRs was needed.
(b) That the annual licence for the radio microphones in CTTRs was due.
RESOLVED:
That the Lead Technical Specialist provide the Chair with the costs of replacement projector
bulbs and annual licence for radio microphones in the CTTRs.
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11/13-14
Date of the Future Meetings
CONSIDERED:
The dates for future meetings of the Group.
RESOLVED:
That the Group meet from 10:00-12:00 on the following dates;
2013-14:
Monday 11th November 2013
Monday 13th January 2014
Monday 10th March 2014
Monday 12th May 2014
Monday 14th July 2014
Monday 15th September 2014
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