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Chemistry Graduate Association at Simon Fraser University
Meeting Minutes
July 23, 2013
MBB Lounge 6000-Level
In Attendance:
Alisa Paterson (Secretary), Kenny Lin (Treasurer), Graeme Suppes (TSSU Steward), Brandy
Kinkead (DGSC Representative), Danielle Wilson (GSS Councillor/Grad Info Coordinator),
Michael Jones (President), Nevena Cekic (Social Coordinator), Hope Fan (Sports Representative)
Regrets:
Venugopal Challa (TSSU Steward), Reagan Belan (Vice-President/TSSU Steward)
Guest:
Rachel Ashley
1. Call to Order
• Meeting was called to order at 11:04 AM in the MBB 6000-level lounge.
2. Appointment of the Chair
• MOVED to appoint Michael Jones as Chair for this meeting.
Moved by: Alisa Paterson
Seconded by: Kenny Lin
MOTION CARRIED.
• Michael Jones (President) was appointed Chair for this meeting.
3. Appointment of the Secretary
• MOVED to appoint Alisa Paterson (Secretary) as Secretary for this meeting.
Moved by: Michael Jones
Seconded by: Graeme Suppes
MOTION CARRIED.
• Alisa Paterson (Secretary) was appointed Secretary for this meeting.
4. Approval of Minutes
• MOVED to approve the minutes of the July 2, 2013 Chemistry Graduate Caucus
meeting.
Moved by: Michael Jones
Seconded by: Brandy Kinkead
MOTION CARRIED.
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5. Reimbursements
• MOVED that the Chemistry Graduate Association reimburse Hope Fan $150 from
Core Funding for the cost of booking Terry Fox Field for the Annual Soccer Social
on Friday August 2, 2013.
Moved by: Graeme Suppes
Seconded by: Alisa Paterson
Abstention: Hope Fan
MOTION CARRIED.
6. Annual Soccer Social and BBQ – Friday August 2, 2013
• The Terry Fox Field is booked from 4:00 pm – 6:00 pm. The BBQ will start at 5:30
pm in order to have some food prepared before the end of the game. Suppes
(TSSU Rep) and Ashley will set up the BBQ, and Jones, Fan, and Lin will also help
BBQ after the soccer game.
• The table below summarizes items that need to be purchased and the
approximate costs if known. Suppes (TSSU rep) will check our BBQ to see if
propane is needed, and Kinkead (DGSC Rep) will check the 4D labs propane tank.
Wilson (GSS Rep/Grad Info Coordinator) will purchase propane.
Items to Purchase
Approximate Cost if
Quantity to Purchase
Known
Garden Burgers
$13 for 15
2 Packs
Beef Burgers
$25 for 40
2 Packs
Burger Buns
$3.50 for 16
4 Packs
Hot Dogs
$12 for 18
2 Packs
Hot Dog Buns
$4 for 16
2 Packs
Cheese Slices
$8 for 48
2 Packs
Ketchup/Mustard/Relish
$7.50
2 Packs
Pack
Lettuce (precut salad)
$3.50
1 Bag
Pickles
Fruit and Veggie Trays
$14 each
2 Fruit; 2 Veggie
Chips
$4 for 2
3 Packs
Cream Puffs and Brownies Pop
2 Flats (48 Cans)
Coolers
2 dozen
Ciders
2 dozen
Aluminum dishes and foil
Propane
BBQ Utensils
Keg Bucket
1
Bowls
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As motioned in the previous meeting, Kinkead (DGSC Rep) will purchase the
items available at Costco/Walmart/Superstore: the pop, BBQ items, and keg
bucket. Her estimated expenses will be approximately $400.
MOVED to task Michael Jones with purchasing the ciders and coolers for the
Annual Soccer Social and BBQ.
Moved by: Alisa Paterson
Seconded by: Danielle Wilson
MOTION CARRIED.
Cekic (Social Coordinator) has a meeting with Peg Johnson for the special
occasion license on Friday.
The Caucus has ordered a 50 L keg of Garibaldi Honey Pale Ale and a 20 L Keg of
King Heffy Imperial Hefeweizen. Approximate alcohol costs are expected to be
around $330. The department may supply wine.
7. Fundraising/Debt
• As the lab coats purchased by the Caucus with the cuffs may not be mandatory
for students in the fall, the Caucus will sell the lab coat inventory we currently
have, and will not purchase any additional lab coats.
• Suppes (TSSU Rep) will look into ordering the cheaper safety glasses this week.
• MOVED that the Chemistry Graduate Association pay the Chemistry department
$2000 towards our debt.
Moved by: Brandy Kinkead
Seconded by: Michael Jones
MOTION CARRIED.
• The Caucus currently has $3442.84. Jones (President) will email Yolanda to
discuss paying the department.
• Rachel Ashley proposed creating an inventory and sales coordinator position in
the future.
8. Adjournment
• MOVED to conclude the meeting.
Moved by: Alisa Paterson
Seconded by: Brandy Kinkead
MOTION CARRIED.
Meeting concluded at 11:51 AM.