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Chemistry Graduate Association at Simon Fraser University
Meeting Minutes
April 30, 2013
MBB Lounge 6000-Level
In Attendance:
Alisa Paterson (Secretary), Brandy Kinkead (DGSC Representative), Nevena Cekic (Social
Coordinator), Graeme Suppes (TSSU Steward), Reagan Belan (Vice-President/TSSU Steward),
Danielle Wilson (GSS Councillor/Grad Info Coordinator), Michael Jones (President), Hope Fan
(Sports Representative)
Regrets:
Venugopal Challa (TSSU Steward), Kenny Lin (Treasurer)
1. Call to Order
• Meeting was called to order at 11:04 AM in the MBB 6000-level lounge.
2. Appointment of the Chair
• MOVED to appoint Michael Jones as Chair for this meeting.
Moved by: Alisa Paterson
Seconded by: Danielle Wilson
MOTION CARRIED.
• Michael Jones (President) was appointed Chair for this meeting.
3. Appointment of the Secretary
• MOVED to appoint Alisa Paterson (Secretary) as Secretary for this meeting.
Moved by: Michael Jones
Seconded by: Reagan Belan
MOTION CARRIED.
• Alisa Paterson (Secretary) was appointed Secretary for this meeting.
4. Approval of Minutes
• MOVED to approve the minutes of the April 16, 2013 Chemistry Graduate
Caucus meeting.
Moved by: Michael Jones
Seconded by: Brandy Kinkead
MOTION CARRIED.
5. New Student Orientation
• There are 7 new graduate students joining the Chemistry Department this
summer semester. The Caucus will also contact students who began in January,
as a new student event was not held in the Spring Semester
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The date is tentatively set for May 15, 2013. This orientation will give the
students a small tour, and provide information on policies, courses, and
resources. It will also serve as an opportunity to get to know the new students.
A budget of up to $100 for food and drink was approved in the minutes from
April 16, 2013.
In September, the Caucus will host a more formal general orientation, and the
new students from the summer semester will be invited in addition to incoming
students in the fall. Rob Britton (Graduate Program Chair) will give a PowerPoint
presentation.
6. Immigration Lawyer (May 2, 2013; 11:00 am – 12:00 pm)
• The Chemistry and Physics Caucuses will contribute $100 each, and the MBB
Caucus will contribute $50. Social Coordinator (Cekic) will speak to the
Himalayan Peak to determine what food can be provided with a $250 budget,
including taxes and gratuity.
• The President (Jones) emailed the advertisement for the event to the Chemistry
Department and forwarded this advertisement to Physics and MBB.
• The DGSC Rep (Kinkead) will make a poster for Caucus members to print and
post for advertisement.
7. Soccer Social
• The Sports Rep (Fan) will book the field for the annual Soccer Social. The Caucus
will aim for a 3:00 pm or 4:00 pm start. The Chair of the Chemistry Department
(Ye) has provided a few preferred general times for the end of July.
8. Summer Semester Sales
• The VP (Belan) has booked a table for sales from May 6 to May 17 (excluding
May 14 and 15 due to clubs days occupying tables).
• The Secretary (Paterson) has sent out a doodle calendar in order to designate
shifts for sales. Each shift is from 11:00 am to 1:00 pm. Caucus members should
only sign up for shifts they intend to do, with a maximum of two people per shift,
in order to eliminate the need for sending out a second schedule, as has been
done in the past.
• The President (Jones) will order the $10 safety glasses.
• The Caucus will look into costs for ordering lab coats for future sales. Further
research into the type of fabric required is necessary.
9. Adjournment
• MOVED to conclude the meeting.
Moved by: Michael Jones
Seconded by: Alisa Paterson
MOTION CARRIED.
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Meeting concluded at 11:24 AM.