Dean’s Council Tuesday, November 30, 2010 11:00 am – 12:30pm, LRC 107 Notes:

Dean’s Council
Tuesday, November 30, 2010
11:00 am – 12:30pm, LRC 107
Present: Maggie Lynch, Rachel Anderson, Ahn Fielding, Geisce Ly, Anita Janis, Utpal
Goswami, Crislyn Parker
Absent: Pat Girczyc
1. Tenure Review:
 Tenure track evaluations need to be completed prior to December 10th.
2. Follow-up Report Visiting Team Debrief:
 What needs to be done – CR needs to complete processes even if they are determined
to be inefficient, and then make changes. The team felt the report was fairly accurate,
based on their visit
3. Planning Spring 2011 Dean’s and Instructional Council Dates, Times:
 Deans to meet on Board Tuesday’s
 Dean’s Council: Monday’s for the second Dean’s Council 10am to 11:30am (CP will
send out schedule)
 Instructional Council – talk to the group
4. January 13, 14th, Flex Dates: What to do
 Accreditation updates
 Mission, Vision and Values sessions
 Future flex dates should be more general, narrow to specifics,
 Crislyn will email departments for their flex days meeting schedules
 Associate faculty orientation will be held on Sat 1/14/11
5. Updates:
 There are no funds in Instruction for the faculty assessment coordinator position. Utpal
is looking for funds for reassign time for this position. He will go out on limb and say,
yes, somehow we will fund it, and work with Dave and Mark to fill the position
 Utpal will work with Allan Keppner to complete the articulation report
 The minimum qualification for a Director of IR is typically a doctorate, or at the very
least, a masters degree. There is only a small percent of people in the state who hold
only a bachelors level degree. Currently no funding for this position. The question to
ask is what do we need at CR? The answer determines the level of education and
 CR currently has (an interim) Dean of Health Occ, but also needs a Director of
 Mendo: Utpal met with a Hispanic group, who indicated a huge need for ESL. Local
groups only take it to the 8th grade. There is a need for short-duration, stepping stone
type programs running approximately 6 – 9 months and a need to partner with an
upper level institution to use or rent facilities for evening classes. Utpal would like to
establish the notion of community involved, community funded ESL programs
(funded by fundraising drives for non-credit or not for credit classes)
Mendocino College is considering offering ESL at the Mendocino Coast site as a last
option. The question arose, should we charge facility use fee? In the past we charged
a non-profit fee. Per Ahn, and Utpal agrees, we asked them to come, and should not
charge a fee for this ESL class but they need to provide insurance
Ahn received Verizon grant for stipends, but only for three approved courses. Courses
must be written in (i.e. tutoring, basic skills and pared down to non-credit. This will
take 6 months, give or take, to process)
6. Program Review Clarifications:
 There is confusion in completing the comprehensive (program level) reviews vs.
annual (classes). Some programs are solid, but many are intermixed, so the question is
how to involve the peripheral classes or should just the core courses be evaluated. If
so, how to evaluate the other courses?
 Program evaluations should focus on core courses. In evaluating the ancillary courses,
have they supported the core; i.e. are they the right or wrong courses? By taking some
of these did students do better in the core or are there other ancillary courses that
should be included?
 Program level outcomes are being worked on by Justine and Assessment
 There are eight AA degrees, but AG did one out of cycle, which leaves seven
comprehensive program reviews due
7. Faculty Request Form:
Pending the 11/29 College Council discussion, program review will use the proposed faculty
request model. Utpal will mock up a form and send to Dean’s council members for feedback
8. Course Rotation Form:
 Protecting courses process: Utpal’s thought is to take base FTEs, make incremental
changes for courses that we need to offer, so fill rate will be lower (i.e. 60 % not 80) to
come up with list of what we need to offer and based on historical data, will determine
FTEs. Then we determine if we want additional growth. Separating the two will make
the cancellation process easier
 Utpal developed a form and will send soon, asking for two year rotations; within the
two years, identify courses that are usually low enrolled but needed for graduation or
transfer and identify there are alternatives.
 Issues arose around some designer courses that are not degree orientated, languages
being case in point; if we offer i.e. Spanish 1a and 1b we need 2a and 2b. (Courses are
designed for students who want to major in specific courses and go on)
 Per Rachel, have faculty lay out complete 2 year cycle, so it is there to be viewed, then
it can be streamlined
8. AB 1440:
The best assessment is that this legislation requires (CR) to do something. We should have
more than one program articulated for transfer under the new provisions. The Chancellors
office and state academic senate, are currently developing common transfer models for six or
seven disciplines and have plans to work on many more.
Next Meeting: TBD