Dean’s Council
Tuesday, January 24, 2012
11:00am – 12:00pm Lakeview Room
Meeting Notes
Present: Utpal Goswami, Rachel Anderson, Jeff Cummings, Pat Girczyc, Joe Hash, Anita Janis,
Geisce Ly, Angelina Hill, Crislyn Parker - Notes
1. 2012-13 Budget Scenario:
 CR planning for mid-year cuts this year was done well, but the state may still hold back
another $500,000. It won’t affect us this year, because we can use our excess reserves,
but next year there won’t be any excess reserves to fall back on. In the best case
scenario, with the mid-year cuts from this year, we will only have to find approximately
$476,000 next year. Worst case will be a potential $1.2 mil cut, if the November tax
measure does not pass. Unfortunately, we won’t know until November, when we will
have no flexibility. In either case we will have to cut 300 TLUs for next year.
2. Measure Q Project Coordination:
 CR has $10 mil worth of projects needing structure to prioritize them. Planning aspects
will be under the president’s office, operations will be handled through administrative
services and Tim Flanagan will manage the physical projects. A cost control position
will be created from Measure Q funds and will be offered internally first..
 Phase 1 projects are already board approved from board and the projects with people
ready to move can proceed. We are putting a structure in place, to be sure all projects are
moved forward.
 The Athletic complex is the only facility that needs architectural input and we are
exploring two options of handling this.
3. TLU Allocation Update:
 Keith, Jeff and Bruce Wagner met and ironed out some issues and are meeting again to
clean up the model. When they ran model, there were shortages in CTE and Transfer
areas, so it needs to be balanced. The model will go to the EMC on Monday. Jeff is
working the model on a worst case scenario.
4. Faculty Office Space:
 Regarding the shortage of faculty office space, DE and print services offices will move to
the old administration building, which will free up faculty office space in the AT
building.
5. 101 Corridor Sites:
 Purely on based of numbers and to meet all shortfalls, we will probably have to shut
down some of the sites. Cabinet feels there should be presence downtown, but maybe not
so large. Decisions will be made and recommendations to board in March.
6. Faculty Prioritization:
 We are proceeding with faculty prioritization because, even if there are lay-offs, some
programs need faculty.
 Crislyn will set up the process to take place on a Saturday, and email the Deans and Mike
and Mark.
7. Program Review Data (Angelina Hill):
 Utpal had questions regarding data, based on emails received from Mendocino Coast,
especially MST. (The data looked like MST provided 532 FTEs!)
 The concern is that FTES for a given program can appear inflated by including all
courses in the program review with a related prefix. For example, FTES for a CIS 1 class
are included in the productivity of the Marine Science program, and other courses are
included in that program data throughout the district, although the program is actually in
Mendocino. One suggestion to be raised for discussion is to limit the courses included in
program review data to only include required courses that are unique to a given program.
We might also re-look at the wording that appears in the template to make sure that it
does not lead to faculty misinterpreting the activity of their program based on the data.
8. Assessment (Justine Shaw) N/A
9. Discuss Dean’s Council Meeting Schedule:
 Utpal would like more time for meetings. Tuesday meetings cut shorten both extended
cabinet and Dean’s Council.
 After some discussion the group hoped to include Joe in the extended cabinet, to
eliminate repetition of information, and extend the Tuesday Dean’s Council meetings, if
necessary, and making the existing Wednesday meetings two hours. Crislyn will take this
request to Utpal.
10. Other/Future Agenda Items N/A
Meeting adjourned at 12noon.
cp