Friday, November 8, 2013, 9a – 11a
Board Room
Agenda:
1.
Approve Notes from October 25, 2013
2.
Standing Agenda Item: Executive Summary Items
3.
Evaluate Student Development Program Reviews
4.
Other Discussion Items:
Future Agenda Items

Accreditation/Ed Code for Comprehensive Program Reviews
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9725025

Friday, October 25, 2013, 9a – 11a
Board Room
Present: Joe Hash, Cheryl Tucker, Barbara Jaffari, John Johnston, Dana Maher, Dave Bazard, Jon Pedicino,
Angelina Hill, Phil Freneau, Hillary Reed, Mike Cox, Anita Janis, Tanya Smart, Crislyn Parker-support
1.
Approve Notes from October 11, 2013: Approved as stand.
2.
Discuss Process for Authors to provide Feedback to the PRC:
2.1. Discussion and consensus to proceed in the following format:
a. Three members identified to review the data, assessment and planning sections will submit a written
summary to the committee on the Wednesday prior to the next PRC meeting
b. The committee will discuss and review the comments during the meeting
c. The approved summary will be sent to the Deans the same day or within two or three business days of the meeting, requesting the Deans to provide it to authors within two days. Dean will note in their email that authors may provide an optional written rebuttal, which will become an addendum to the program review; unless there is an error of fact, which then the PRC will correct the summary to reflect the error
d. This process will be evaluated at the end of the year in the executive summary
2.2. The committee discussed this matter in depth, as well as the role of the PRC in the AP 4021 Prioritization process. Clarification is that the committee, as a group, reviews the program data and assessments, and will note in the review, based on the data, if the program seems to be struggling in key areas. The committee does not initiate the Program Analysis Request (step one in the revitalization process-see AP 4021 attached), but remains an evaluative body commenting on the seeming health of the program based on the data and program review authors comments.
3.
FYE Program Review: Add to Instruction Programs on PRC Calendar (tentatively the January 24, 2014 group) - Agreed
4.
Overview of Updated Program Review Web Pages

Angelina provided a brief overview of web page changes, especially the program review committee and process sites

IR is revising inside.redwoods so all committee pages have the same look

Because of the template format, agendas and notes must be entered top down (oldest date first)
5.
Standing Agenda Item: Executive Summary Items:

Program review due dates in the fall, so as not to fall during mid-terms.

Revisit the feedback process and summarization process.
6.
Informational:
6.1
The instructional program review submission due date has been extended to Friday, November 8, to allow for more widespread faculty participation in the process. Vice President Lindsey concurred with this decision.
Although the deadline was extended, the Deans have the option of submitting their reviews on October 31 if they’re ready.
6.2
Measure Q Project Funding Resource Requests (see email, Lee Lindsey) and Program Review
7.
Other Discussion Items:
7.1: Two PRC Faculty Members to Participate in Faculty Prioritization, (tentatively) Saturday, November 23,
2013 (9am - 12noon) John Johnson-(will check schedule), Marci Foster, Hillary Reed will be aback up; Tanya
Smart volunteered to be a site faculty (at-large).
Future Agenda Items

Accreditation/Ed Code for Comprehensive Program Reviews: requirements and examples

Tanya participating in the spring, while not on contract
9725025

Date
9/13/13
Note: Authors may check the Program Review Process pages for PRC comments two weeks following the date of evaluation by the Program Review Committee. Ex. DSPS, up for review on 11/8/13, will be posted with comments by 11/22/13
Task/Grouping
Update Operating Agreement
Finalize 2013-14 Templates
Discuss/finalize groupings
Fill in program review calendar
Member
Committee
9/27/13
10/11/13
10/25/13
11/8/13
11/22/13
1/24/13
2/28/13
Finalize Templates, Processes, Calendars Committee
Finalize Committee Calendar, Other Misc. Items Committee
TBD Committee
Student Development Reviews:
ASC
Athletics
Counseling and Advising
DSPS
Enrollment Services
EOPS/CARE
Library
Residential Life
Upward Bound
Office of VPISD
Data - Angelina Hill
Assessment - Dana
Maher
Planning - Cheryl Tucker
Administrative Reviews:
Business Office
Child Development Center
Community & Economic Development
HR
IR
Maintenance
Marketing & Publications
Payroll
Safety/Security
Technology Services
VP Administrative Service Area
Data - Barbara Jaffari
Assessment - Cheryl
Tucker
Planning - Tanya Smart
Reviews:
Addiction Studies
Academy of Justice
Behavioral & Social Sciences
Dental Assisting
ECE
English
FYE-instructional area
Reviews:
Fine Arts
Fire Tech
Forestry/English/Natural Resources
Health, PE
Humanities
Math
Marine Science Technology
Physical Science
Data - Hillary Reed
Assessment - Dana
Maher
Planning - Marcy Foster
Data - Jon Pedicino
Assessment - Mike Cox
Planning - John Johnston

3/14/14
3/28/14
Reviews:
Paramedic
LVN
RN
Agriculture
Auto Tech
Business/Econ
Business Tech
CIS
Construction Technology
Digital Media
Reviews:
Drafting Tech
Historic Preservation
Manufacturing Technology
Welding Technology
Water/Wastewater
Hospitality, Restaurant, Culinary Hospitality
Fine Woodworking-tentative
Technology
4/11/14 Any further reviews: TBD
Committee membership updates to academic senate
Begin Executive Summary
Discuss Template Revisions
Discuss Process Revisions
4/25/14 Executive Summary Completed
Program Template Revision Consensus
Note: Phil will be back up.
Data - Angelina Hill
Assessment - Dave
Bazard
Planning - Anita Janis
Data - Cain Towers
Assessment - Mike Cox
Planning - Joe Hash