REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee (IEC)
7351 Tompkins Hill Road, Board room
February 6, 2012
9:00 a.m.
NOTES
MEMBERS
PRESENT
ACTION
INSTITUTIONAL
EFFECTIVENESS
SCORECARD
REFLECTION ON
ACCREDITATION
REVIEW OF
ACCJC’S
FINDINGS
Dan Calderwood, Jeff Cummings, Sally Frazier, Pat Girczyc, Angelina
Hill, Roxanne Metz, Julia Peterson, Mike Peterson, Keith SnowFlamer, Carla Spalding and Cheryl Tucker.
There was discussion regarding the changes made to the scorecard and
the following suggestions were made:
Count community events that CR is involved in thru media
clippings.
Keep the scorecard reading left to right,
Include a section with definitions.
It was agreed that when these additional changes are included the
format will be and improved easier to understand.
There was discussion regarding the recommendations from ACCJC and
what needs to be done to bring the district into compliance.
Discussion:
It was noted that we should build an easily identifiable and readable
planning model. Develop measurable targets; EMC is the only
committee to complete KPI’s thus far. We need to define what we do as
an institution and collect the data and produce the report that ACCJC is
asking for. Keep the plan simple and straight forward so that results can
be measured. We should develop a rubric for use by the committees.
It would be helpful to create a flowchart that shows annual planning
processes to see where we are and what our responsibilities are. Make it
clear, concise and accessible. It was suggested to do a report on the
2008-11 Strategic Plan and measure what data we can move forward.
Then feed the information to the Strategic Planning Committee.
We don’t want to lose the work that has already been done. This is a
critical piece to get viable.
Does the Strategic Planning Committee continue to meet year after
year? This has changed depending on the current president. The body
should asses this plan and indicators, Strategic Planning Committee
may not need this work, but other committees should. How can we take
this information back the Strategic Planning Committee? We have
never seen an effective Strategic Plan once the plan has been completed
it’s been parked and never assessed. We should take what’s here and
modify it. We need to formalize the structure, get away from the culture
of constantly changing, we need to have a culture where we have a plan
and only deviate from that plan when there is a really good reason. We
need to do something that we have the resources to continue to do year
after year. Keep it simple make only small adjustments and assume that we
did a good job last time, have modest goals.
Are we saying that we should assess what we have and forward on to the
committees? We want to fix this sanction. What kind of support can we
get to complete this work? We need to have one place on the website
where all of the assessment work goes. We must prioritize what we need to
get done between now and October. There is concern that a plan could be
coming down from the BOT and it was noted that the work needs to come
together in a unified manner. There has been talk that a task force may be
formed. The district cannot sustain an indefinite number of committees
and we should use a committee that is already formed to take this on. It
was suggested that these notes make it to cabinet. We need to move this
institution forward and there is concern that the conversation heard here
today will be boiled down to bulleted recommendations.
It was suggested that the charge of the IEC be reviewed. Roxanne read the
IEC operating agreement aloud. Should a suggestion be made to the
president to publically charge the IEC with this mission? We could then
come up with recommendations to move forward to support the institution.
Should the committee be reaffirmed? We should assess the planning
process without being reaffirmed because we have already been doing this.
We will populate the scorecard and anything we don’t get from the old
strategic plan we will pull together and assess the KPIs and send to the
planning committees. Are we overstepping our bounds? If we are to get
the data for IT and compare to strategic goals, where are we out of
bounds? We need to assess the planning process, we have a tool, it’s not
perfect but we will refine it more at the next meeting. We had a document
that went out the entire district and it was not read. The process was
broken as it did not feed back to the Integrated Planning Committee.
We should review the IPM and assess what we did and didn’t do.
The strategic planning committee is forming the plan, what will we be
doing as a committee, who will monitor the plan? We will take a look at
the planning model and look at the narrative and see what we have not
followed and then reform it. We will fill out the data and assess it to see
how we’re going to use it. Take another look at the planning model, can
we agree to keep the annual planning process together but remove College
Council?
Some people do not agree that the IPM is an annual planning model and
others have seen it as such. It can be seen as an annual planning model for
the budget process, but not part of the curriculum planning process. It was
suggested that the name of the planning model be changed and to remove
the word “Current” and add curriculum and whatever else is missing in the
model. We should link the planning processes together, keep intact, and
change the name. There is concern that the model is not cyclical. We have
done the work. In terms of the model itself are there blanks that we need to
fill in? It seems our planning process is very dynamic, it is in constant
flux; we need to document what is continual not box to box. We should
start at the bottom level and see what it looks like and then things will
come together at a higher level. Look at how the curriculum pieces and
planning pieces fit. This shows the hierarchy of the planning process. This
should be included in the orientation of new employees. Make a culture of
well-made planning processes. We have a basic framework and Keith and
Roxanne will work to put this together.
ADJOURNED
The meeting adjourned at 11:00.
SUBMITTED BY
lw