REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, May 1, 2013, 3pm – 5:00, LRC 107
Notes
1. Call Meeting to Order: Present Kathy Smith, Pat Girczyc, Tom Henry, Jeff Cummings, Tami
Matsumoto, Shannon Sullivan, Angelina Hill, Keith Snow-Flamer, Julia Peterson, Dan Calderwood,
MaryGrace McGovern, Cheryl Tucker, Paul DeMark, Crislyn Parker-notes
2. Discussion Items
2.1 Chancellor’s Office Scorecard/CR Scorecard:
 CR is similar to most colleges in that basic skills students are much less likely to progress than
college prepared students in the first three semesters, and numbers are declining for the
underprepared group. Based on findings, the 2013-14 annual plan should look more closely at
ethnic groups to increase success. The SP & EMP address this issue.
 The scorecard focusing on CR’s internal progress as opposed to comparing CR to other schools.
 Also of note, the CR institutional scorecard tracks students from more recent cohorts; whereas, the
chancellor’s scorecard tracks earlier cohorts.
 To best represent what is reflected in the Chancellor’s scorecard, view Angelina’s video
explanation and the Chancellor’s Office video on what the data represents.
 We should compare data from the Chancellor’s scorecard to CR today to decide on action items to
better serve students.
 Student Equity Planning is required by ACCJC and it is the charge of the IEC to be sure we
incorporate actions items from the SEP and hiring plans into the annual plan.
 Summary: the scorecard informs our decisions for the annual plan.
2.2 Task Force Update by the Committee Reducing Committee (CRC):
 Expanded cabinet has had extensive discussion and sees different roles for IEC and other
committees.
 CRC discussed and decided against combining assessment and program review committees.
 EMC discussed and will move on merging EMC, Basic Skills and FYE.
 CRC discussion that DE become part of EMC, with a focus on coursework and long range plans to
address FYE, Basic Skills, and DE.
 Suggestion that SEP be folded into IEC; and AOC become a subcommittee of IEC.
 Planning committees should all be folded under BPC with representative membership.
 Flex and professional development committees have already combined. The faculty development
committee should remain as an academic senate committee.
 Emergency planning should remain a separate committee with more support.
 All committees need to better define their purpose. Special Trustee Henry recommended an
ongoing AOC be part of expanded cabinet, which has leaders from constituent groups.
 Special Trustee Henry noted the accreditation liaison officer will be increasingly more important
and the college must collectively decide how to define and fund that position. The ALO will be a
sort of internal auditor; the conduit that understands, communicates, and tracks progress relative to
committee work. The year prior to a critical report(s) being due, the accreditation group should
meet more often to make sure self-assessment is owned by all. ACCJC saw discontinuity within
the college and questioned the integrity of CR. If your institution is adhering to processes and
policies, it makes the ACCJC evaluation easier.
2.3 Accreditation Work Plan
2.4 IEC Report:
 Angelina is getting progress feedback from committees and annual-plan responsible parties.
 The IEC will look at overall success of various committees. The time-line to gather all data is May
and June, according to the planning manual.
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, May 1, 2013, 3pm – 5:00, LRC 107
Notes
 IEC should reflect on where the IEC and Program Review are, under Recommendation 1, 2008.
2.5 Integrated Planning Timeline:
Suggestions
 Changes “x’s” to √’s
 Revise the title to “integrated planning and budget timeline.” Include more detail: how/where/
when does committee prioritization move from planning into budget.
 Discuss/revise dates for annual plan completion. EMC would like to use the annual plans for three
year planning and Angelina would like the IEC report to inform the annual plan.
 Complete the IEC report in May and the Annual Institutional plan in June, next year. Timeline will
be revised and improved as we go.
 Determine a preliminary budget after the May state budget revision.
2.6 Revise Planning Budget & Program Review Manual
 This second edition of the planning manual came from IEC and needs revision. Committee agreed
to review annually for institutional changes and updates.
2.7 Planning Summit Debrief (discussed out of order; prior to IEC report)- handout:
 Decision to give data to IEC to synthesize and send a summary to committee chairs.
 Cindy Hooper gave a report to the Academic Senate.
 Major items of note:
1. Not enough understanding of how (SLO, PLO data) assessment fits into planning committees.
2. Difference between planning and outcomes; are we planning for immediate, long term or both?
CR has a culture of crisis management which sometimes means making difficult decisions.
3. Not a good grasp of where assessment goes in the planning process. How do we tie assessments
into the decision-making process.
4. Are we doing what we said we would do; how do we hold people accountable for documents and
processes not up to date.
5. Who are the constituents; how is communication made through constituency representation.
2.8 Scope/Charge/Membership of IEC
 Agreed to define the scope and membership over the summer
 IEC has an obligation to review all plans and report on status.

3. Standing Agenda Item:
3.1 Status Check of Planning Process: Annual plan and integrated planning.
4. Other/Future Agenda Items:
Update on annual IEC report
Update of committee reducing committee recommendations
Scope changes IEC membership
Update integrated planning timeline
Updating budget planning/budgeting manual process/renaming?
Standardizing committee charges and membership
2013-14 IEC Meeting Dates/Times will be on Wednesdays, from 3p to 5pm. Specific Wednesdays to be
determined (BPC will meet, at 3pm, tentatively on the 2nd and 3rd Wednesday each month)
Meeting Adjourned
Next meeting, Wednesday, May 29, 3pm – 5pm